University of Florida Health

Feature Innovator

University of Florida Health Eliminates Third-Party POU System using PeopleTools features and Mobile Inventory Innovation

Summary

Using PeopleTools delivered Fluid capabilities and building on the recent implementation of Mobile Inventory, the University of Florida Health has eliminated the use of a third party Optiflex Point-Of-Use system, saving licensing costs, reducing operating expense, and improving efficiency.

Customer comments

The University of Florida Health (UFH) created a tile that is accessible from the Mobile Inventory home page. This tile allows users to find item information in par locations quickly and easily.

At UFH, all clinical users are equipped with portable computer devices that allows them to access the new tile. The tile allows clinical users to access item information from the PeopleSoft Inventory system, which previously would have required them to be on a desktop computer. With this new feature, UFH has been able to eliminate the use of their Optiflex Point-Of-Use (POU) system.

Features:
  • This function has a search capability that allows a user to either scan or manually enter all or part of an item ID, item description, supplier ID, or supplier item ID to find an item.
  • The result displays a list of all par locations where that item is stored along with the bin locations in the main warehouse.
  • The user can choose to display a picture to help them identify the item. If the user is not sure that they chose the correct item, the picture determines that they have selected correctly.
Benefits:

As a result of this feature:

  • Users have faster access to item information: the "click-to-information" ratio is reduced by consolidating five separate inquiry steps into one.
  • Users can view some information that was previously only available on Classic pages.
  • Efficiency is increased due to workers accessing item information from any location in the hospital rather than needing to be at a full-sized workstation.
  • Additional costs are avoided through decreased emergency requisitions because users can find available stock in nearby par locations rather than creating requests for immediate replenishment.
  • Clinical accuracy is increased by minimizing the risk of selecting an incorrect item using visual confirmation of images and manufacturer cross-reference validation.
  • Lastly, by enabling this information to be accessed by all clinical system users, they can perform their own inventory checks without having to rely on back-off supply chain personnel. This reduced the workload for the supply chain team and allows clinical users to quickly address the needs of their patients.