About Cashiering Setup

The Configuration>Cashiering module provides a comprehensive range of setup functions to handle posting of checks and room charges, advances, receipts, refunds and discounts. All transactions are properly audit-trailed. The ability to register non-room guests/accounts, open additional folios as required, and transfer charges from one folio to another are some of OPERA's unique features.

Configurable Cashiering features include:

Cashiering Setup Functions

Transaction Codes - Define and modify the transaction codes groups, subgroups, tax types, and generates used to post items to a guest account. One transaction code can sometimes serve as an umbrella for multiple individual items, or articles.

Revenue - See at a glance all transaction codes, groups, subgroups and articles with revenue figures for the fiscal period, month-to-date, period to date, and year-to-date.

Foreign Currency - Define and manage various exchange rates for different currencies at your property.

Cashiers - Define and manage your property and chain cashiers.

Petty Cash Accounts - Define hotel or house accounts that can be used for payment postings of smaller purchases that cannot be charged to a guest's folio.

Folio Grouping Codes - Define Arrangement, Expense, and Group codes into transaction groups for consolidation purposes when printing a folio.

Routing Codes - Group certain transaction codes together into meaningful groups in order to simplify the process of setting up routing instructions, available via Cashier, Reservations and Front Desk. These routing codes can be used in place of individual transaction codes in the reservation routing option.

Adjustment Codes - Define the adjustment type for changes to transactions that are made on a guest folio.

Payment Types - Define the payment method codes which you can select within the reservation and define the credit limit that is assigned to each payment method.

Rev. Type Cross Reference - Define actual revenue for catering events when the Sales & Catering OPS <version number> license code is active.

Revenue Bucket Types and Codes - Assign a revenue bucket to transaction codes or payment methods. OPERA stores the corresponding revenue details of a guest stay on the End of Day Sequence of the check-out. This revenue breakdown can be used for statistical and reporting purposes.

Tax Types - Define and manage tax types for properties and chains. Tax types are user-definable and the number of types allowed is unlimited.

Period and Year - Set up your property's fiscal periods. OPERA Fiscal Period Reporting is designed for properties which do not use the monthly calendar for their reporting and therefore need to define other reporting periods.

Budget Definition - Configure fiscal periods for budgets.

Number to Words - Control whether numerals appear in printed format at numerals or words in several languages.

Pre and Post Charging Rules - Control whether the property allows charges to be made to the reservation before check in. The Post Stay Charging feature controls whether the property allows charges to be posted to folios after checkout.

Folio Print Tasks - Configure the conditions that OPERA uses to evaluate which type of folio will be printed under a given set of circumstances.

Fiscal XML Configuration - Define tags used to create files that are transferred to the fiscal printer via the fiscal folio XML files, and the response XML files returned to OPERA after each file transfer or attempted transfer.

Payment XML Layout - Create fiscal folio XML files that are sent to the Fiscal printer and later returned to OPERA via the local fiscal application.