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Room Type Rotation Groups
The Room Type Rotation Groups functionality, available when the Ownership>Room Type Rotation Groups application function is set to Y, allows a user to rotate the booking of a particular group of rooms based on the percentage of occupancy. When calculating the percentage of occupancy, owner only and out of order (OOO) rooms are considered. For example, if the total physical rooms = 100, and 10 rooms are owner only, and 80 rooms are OOO, then availability % will be calculated on 100-10-80. Therefore, only 10 rooms, or 10% are available for occupancy.
OPERA looks at the average percentage of occupancy for the date range queried, and makes a reservation for the room type with the least amount of occupancy. For example, a user queries the availability for 08/01/2020. The table below shows the availability in the system:
Code |
Room Type |
Occupancy |
Availability |
Occupancy % |
DLX |
Deluxe |
27 |
35 |
77 |
KING |
King |
10 |
25 |
40 |
QUEEN |
Queen |
32 |
40 |
80 |
In the above example, the King room type will display in the rate query and the reservation will be made for a room that is part of the KING room type as it is the room type with the least percentage of occupancy.
Room Type Rotation Groups are defined in the Room Type Rotation Groups screen. To access this screen, select Setup> Configuration>Ownership>Room Type Rotation Groups.
From this screen, you can search for a rotation group, create a new rotation group, or edit or delete an existing rotation group.
Select the rotation group in the Rotation Group field, and/or the property in the Property field (displayed when the OPP_MHT2 Multi-Property Cross Reservations add-on license is active), and select the Search button. The results appear in the Results Grid.
The grid displays the following information:
Code. A unique code to identify the rotation group. For example, "QUEEN".
Description. A description of the rotation group.
Room Types. The room types included in the rotation group.
Select the New button to create a new rotation group.
Complete the following fields and select the OK button:
Rotation Group. Enter a unique code to identify the rotation group. For example, type "QUEEN".
Description. Enter a description of the rotation group.
Room Types. Select the room types included in the rotation group from the list of values.
Place your cursor on a rotation group from the results grid and select the Edit button to edit an existing rotation group.
From this screen, you can only edit the Description and Room Types fields. Select the OK button when you have finished making all of you changes.
Place your cursor on a rotation group from the results grid and select the Delete button to delete an existing rotation group.
Let's look at another example for Room Type Rotation Groups. This involves a property that has three different towers as part of the property that are used for vacation ownership. The room type configuration for each tower will be as follows:
Tower 1 - King 1, Double 1, Studio 1
Tower 2 - King 2, Double 2, Studio 2
Tower 3 - King 3, Double 3, Studio 3
The Room Type Rotation Groups are then configured as follows:
King - King 1, King 2, King 3
Double - Double 1, Double 2, Double 3
Studio - Studio 1, Studio 2, Studio 3
Occupancy
Room Type |
08/01 |
08/02 |
08/03 |
08/04 |
Total |
Double 1 |
8 |
1 |
0 |
12 |
21 |
Double 2 |
11 |
2 |
8 |
3 |
24 |
Double 3 |
5 |
9 |
0 |
2 |
16 |
Studio 1 |
2 |
12 |
2 |
8 |
24 |
Studio 2 |
3 |
7 |
9 |
0 |
19 |
Studio 3 |
5 |
6 |
2 |
1 |
14 |
King 1 |
5 |
15 |
3 |
4 |
27 |
King 2 |
12 |
10 |
1 |
0 |
23 |
King 3 |
4 |
8 |
10 |
10 |
32 |
When completing an Availability check, the following room types will be displayed based on the occupancy:
Double Room Type - Double 3
Studio Room Type - Studio 3
King Room Type - King 2
See Also
