Business Block Short List (REP_BH_SHORT.REP with REP_BH_SHORT.FMX)

This is another line report that displays many of the details for a list of business blocks. It has multiple filter combinations and sort options and is useful to follow up on group booking decision dates, cutoff dates or to provide a list of business blocks due to arrive in the coming week(s) or month(s).

Note: When printing this Report help topic, we recommend printing with Landscape page orientation.

Note: This report requires that the user be granted the BLOCK PRINT permission in the selected property to run the report. Also, the Property LOV in this report is further limited by the properties to which the user has the appropriate access granted.

Selection Criteria

Arrival Date From/To. The arrival date range by which you want to filter the list of business blocks.

Cutoff Date From/To. The cutoff date range by which you want to filter the list of business blocks.

FollowUp Date From/To. The follow up date range by which you want to filter the list of business blocks.

Rms Decision Date From/To. The rooms decision date range by which you want to filter the list of business blocks.

Cat Decision Date From/To. The catering decision date range by which you want to filter the list of business blocks.

Cat FollowUp Date From/To. The catering follow up date range by which you want to filter the list of business blocks.

Property. Available when the OPS_MHT2 license is active; choose the property by which the list of business blocks should be filtered.

Booking Status. Use this option to select the room status codes by which the business blocks should be filtered.

Rooms Sales Manager. Use this option to select the Rooms Sales Manager(s) by which the business blocks should be filtered.

Catering Sales Manager. Use this option to select the Catering Sales Manager(s) by which the business blocks should be filtered.

Sort Order. Displays the Sort Order screen which allows you to select the order by which the business blocks should be sorted in the report. The available Sort Order options are: Cutoff Date, Arrival Date, Rooms Decision, Catering Decision, Rooms Follow Up Date, Catering Follow Up Date, Catering Owner, Booking Status, and Rooms Owner.

Revenue Type 1 - 4. Use this option to select which catering revenue types should print in which column on this report.

Exclude Lost/Cancel Catering Revenue. Select this check box to exclude all revenues from Lost or Cancelled Catering Events. If left unchecked, all the canceled or lost revenue is included in this report.

Copies. Determines the number of copies that will print, when the Print button is selected.

Currency. Select the currency in which the revenues on this report should be calculated.

Button Functions

Preview. Use the preview option to view the generated output of this report in PDF format.

Print. Use the Print button to print the report to the selected output.

File. Prints the generated report output to an *.rtf file.

Close. Closes this report screen.

Report Output

Account information is displayed according to the following profile type hierarchy:

• If a Company profile is attached to the business block, the Company profile name appears.
• If a Company profile is not attached to the business block but a Travel Agent is attached, the Travel Agent profile name appears.
• If neither a Company profile nor a Travel Agent profile is attached to the business block, and a Source profile is attached, the Source profile name appears.

  Note: Master Allocations will be indicated on this report by a label 'Master Allocation' located in the left margin just under the Property and Block ID entries.

The report includes the following information:

• Property
• Block ID
• Account Name
• Business Block
• Rooms and Catering Status
• Rooms Owner and Catering Owner
• Ranking (available when the Blocks>Block Ranking application parameter is set to Y) A ranking code may be applied to a business block to indicate the rank (or priority) of the business block.
• Conversion (available when the Blocks>Conversion application parameter is set to Y) A conversion value may be applied to a business block to indicate a percentage of likelihood that the booking will turn definite.
• Arrival/Departure Dates
• Rooms and Catering Follow Up Dates
• Rooms Decision and Catering Decision Dates
• Cutoff Dates
• Four catering revenue type columns as determined on the report form (descriptions for each of the revenue types will display in the footer of this report).
• Finally, the last columns of this report show Total Room Nights, Average Rate, Room Revenue and Total Revenue. The Total Revenue column will reflect the sum of the values printed in this report.

  Note: When the business block status is actual, the Room Nights, Average Rate and Room Revenue are calculated based on the Picked-up figures. When the business block is not yet in an actual status, the Room Nights are calculated based on the blocked room nights. The Average Rate and Room Revenue are calculated based on the rates as they appear in the room grid, regardless of any included taxes and/or packages.
  
  For Master Allocations not yet in an actual status, the Rooms Nights, Room Revenue, and Total Revenue columns are calculated based on AVAILABLE rooms).

Note: The Catering Revenue calculation will take into account the Use Forecast Revenue Only check box on Events.

When the application parameter Use Forecast Value Only is set to Y and an Event has an F&B Minimum Rate Code attached, forecasted revenue will not be reported or recorded for the Revenue Types that are configured to contribute to the F&B Minimum. If the Rate Code is changed to one that does not require a minimum ,and expected revenue has not been added to those revenue types, the forecasted revenue for revenue types configured to contribute to the F&B Minimum will be reported.

Note: When this report is printed to a Delimited Data File, the following columns are included:

- BLOCK_CODE.
- CAT_TOTAL. The sum of all the catering revenue types, not just the revenue types selected for inclusion in the report.
- TOTAL_REVENUE. REV_BLOCKED + CAT_TOTAL.
- CF_TOTAL_REVENUE. REV_BLOCKED + REV_TYPE1 + REV_TYPE2 + REV_TYPE3 + REV_TYPE4.