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Setting Up Tests for Use in Academic Advisement

This section discusses how to set up valid tests for use in preconditions and conditions in Academic Advisement.

Page Name

Definition Name

Navigation

Usage

Define Tests for Advisement

SAA_COND_TEST

select Set Up SACR, then select Product Related, then select Academic Advisement, then select Define Tests for Advisement

Set up test information for use in preconditions and conditions in academic requirements and academic requirement groups.

Access the Define Tests for Advisement page (select Set Up SACR, then select Product Related, then select Academic Advisement, then select Define Tests for Advisement).

Image: Define Tests for Advisement page

This example illustrates the fields and controls on the Define Tests for Advisement page. You can find definitions for the fields and controls later on this page.

Define Tests for Advisement page

Use this page to identify the tests and related data that you want to use in preconditions and conditions in academic requirements and academic requirement groups. The Test IDs will have already been defined in the Test Tables component so you are not defining Test IDs here. Rather, you are identifying which Test IDs you want to use in academic advisement. The key structure of the setup table contains the requirement usage so that it enables you to set define the valid tests for each requirement usage.

Important! You can also use test scores in enrollment requisites. To do so, you must first define your test IDs and related data in the Define Tests for Requisites component.

SeeDefining Tests for Use in Requisites .

Field or Control

Definition
Test ID

Select the Test ID (ACT, GMAT, GRE for example) that you want to use in Advisement. This field prompts on the values previously defined in the Test Tables component. This field is unavailable for entry unless you are in Add mode.
Requirement Usage

Select the value that specifies how this requirement is applied. This field is unavailable for entry unless you are in Add mode.
Status

Select the status of the report identifier. Values are:

Active: Select when adding a new report identifier.

Inactive: Select only if your institution will no longer use this report identifier.

Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modification to these values will require a substantial programming effort.

Months Valid

Enter the number of months for which a test score can be considered valid. An empty (blank) field is interpreted to mean that the test is always valid.

Test Score Method

Select a default value to be used when you use this test ID in preconditions and conditions. (On this same page, you can enable users to override this default value when the field appears in the Academic Requirement Group, Academic Requirement, , or Define Dynamic Condition components.) Values are:

Average of All Scores Taken: Select to have the advisement engine average scores for a given test when it processes the test for a precondition or condition in an academic requirement or requirement group.

First Test Taken: Select to have the advisement engine use the test score with the earliest date when it processes the test for a precondition or condition in an academic requirement or requirement group.

Highest Score: Select to have the advisement engine use the highest score for a given test when it processes the test for a precondition or condition in an academic requirement or requirement group.

Last Test Taken: Select to have the advisement engine use the score from the date of the last test taken when it processes the test for a precondition or condition in an academic requirement or requirement group.

Lowest Score: Select to have the advisement engine use the lowest score for a given test when it processes the test for a precondition or condition in an academic requirement or requirement group.
Enable User to Override Method

Select this check box if you want to enable a user to change the Test Score Method field value when setting up a precondition or condition in the Academic Requirement Group, Academic Requirement, , or Define Dynamic Condition components. This check box label is defined in the Message Catalog. You may change this label as needed.

Enable User to Override Months

Select this check box if you want to enable a user to change the Test Score Method field value when setting up a precondition or condition in the Academic Requirement Group, Academic Requirement, , or Define Dynamic Condition components. This check box label is defined in the Message Catalog. You may change this label as needed.

Data Source

Select one or more valid data sources (American College Testing, for example) for the Test ID you are defining. Values for this field are delivered with your system as translate values. You can modify these translate values. The delivered testing agency values that appear here are American College Testing, College Board, Educational Testing Services, and Law School Admission Services. These are the data sources that the audit engine will consider as valid when processing a test score in an academic requirement or requirement group.