Entering Organization Department Data
This section lists prerequisites and discusses how to:
View the organization's department summary data.
Identify the organization departments.
Before entering or updating organization department data, you must enter the organization location data on the Organization Table page.
|
Page Name |
Definition Name |
Navigation |
Usage |
|---|---|---|---|
|
Department Summary |
ORG_DEPT_EFFSUM |
Click the Departments button on the Organization Table page. |
View a summary of the department data. |
|
Department Detail |
ORG_DEPARTMENTS |
Click the Department Details link on the Department Summary page. |
Enter the department of the organization. |
Access the Department Summary page (click the Departments button on the Organization Table page).
Image: Department Summary page
This example illustrates the fields and controls on the Department Summary page. You can find definitions for the fields and controls later on this page.
This page lists the department for the organization and is used to access the Department Detail page where you enter department data.
Access the Department Detail page (click the Department Details link on the Department Summary page).
Image: Department Detail page (1 of 2)
This example illustrates the fields and controls on the Department Detail page (1 of 2). You can find definitions for the fields and controls later on this page.
Image: Department Detail page (2 of 2)
This example illustrates the fields and controls on the Department Detail page (2 of 2). You can find definitions for the fields and controls later on this page.
Department
|
Field or Control |
Definition |
|---|---|
| Department |
Displays the number of this department in the list of departments for this organization. The system automatically assigns the next sequential number to each department that you add. You can manually override these numbers on the Organization Table page to rearrange the order of the departments. |
Department History
|
Field or Control |
Definition |
|---|---|
| Department Type |
Enter the type, either Academic or Administrative, that describes this department. Values for this field are delivered with the system as translate values. You can modify these translate values. |
| Contact |
Enter the main contact, from the Contact Details page, for this department. Note: You cannot enter a contact for this department unless the contact is entered on the Contact Detail page. |
| Location |
Enter the location of the main contact, from the Location Detail page, for this department. |
| Add Contact |
Click to access the Contact Detail page to add a new contact for this department. When you have entered and saved the contact information, the contact appears on the Department Detail page. Warning! You must enter the department data before entering a contact. |
| Add Location |
Click to access the Location Detail page to add a new location for this department. When you have entered the location, the contact appears on the Location Detail page. |
Electronic Addresses
|
Field or Control |
Definition |
|---|---|
| Email ID |
Enter the email address for this department of the organization. |
| URL Address |
Enter the URL address for the World Wide Web page for this department of the organization. |
Department Phones
|
Field or Control |
Definition |
|---|---|
| Phone Type |
Enter the type of phone for this department. Values for this field are delivered with the system as translate values. You can modify these translate values |
| Preferred |
Select to indicate that this phone number is the preferred phone number to contact this department. |