Setting Up F and M Visas Processing
To set up F and M visas processing, use the following components: SEVIS School Code Table (SEV_SCHL_CD_TBL), Dept of State Post Code Table (SEV_DOS_TBL), Port of Entry Table (SEV_POE_TBL), Fee Code Table (SEV_FEE_TBL), I-20 Template (SEV_I20_TMPLT), and Visa/Level of Education Map (SEV_LVL_VSA_TBL).
This section discusses how to do the following for student F and M visas:
Set up SEVIS school codes.
Define the institution for a school code.
Set up SEVIS school code security.
Set up U.S. Department of State postal codes.
Set up port of entry data.
Map SEVIS visa types to levels of education.
Set up SEVIS fee codes.
Create an I-20 form template.
Page Name |
Definition Name |
Navigation |
Usage |
---|---|---|---|
School Code Table |
SEV_SCHL_CD_TBL |
|
Set up school and designated school officials information for F and M student visas. |
School Code Institution Table |
SEV_SCHL_CD2_TBL |
|
Set up academic institution and academic career information for F and M student visas. |
SEVIS School Code Security |
SEV_SCHLCD_SCTY |
|
Set F and M visas school code security access for a user. |
Dept of State Post Code Table |
SEV_DOS_TBL |
|
Reference the Department of State post code information for F and M student visas. |
Port of Entry Table |
SEV_POE_TBL |
|
Reference the DHS port of entry information for F and M student visas. |
Visa/Level of Education Map |
SEV_LVL_VISA_TBL |
|
Determine the levels of education that are available for F and M classification students on the I-20 form. For example, the Flight Training level is only valid for M-1 students. |
Fee Code Table |
SEV_FEE_TBL |
|
Set up the fee code information to use with the I-20 template for student F and M visas. |
I-20 Template |
SEV_I20_TEMPLATE |
|
Set up default information to include in I-20 forms for student F and M visas. |
Access the School Code Table page (
).Image: School Code Table page
This example illustrates the fields and controls on the School Code Table page. You can find definitions for the fields and controls later on this page.
School Information
Enter information here to match the information that you record in the DHS SEVIS RTI for your school certification. The data that you enter is for internal purposes and appears in display-only mode on the I-20 form pages.
Field or Control |
Definition |
---|---|
School Code Description |
Enter the description for the school code entered. |
Address 1, City, State |
Enter the address for the school code entered. |
School Official (name) |
Enter the contact school official. |
Title |
Enter the title of the person named as school official. |
Approval Date |
Enter the date on which the institution's certification was granted. |
PDSO/DSO
Field or Control |
Definition |
---|---|
ID |
Enter the ID number of the primary designated school official (PDSO) or the DSO named. The available values include only IDs for the DSO or PDSO SEVIS user IDs that exist in the External System ID table. |
Note: Each designated school official's SEVIS user ID information must be set up in the External System ID table to populate the ID fields here. When setting up the SEVIS user ID information in the External System ID table, use DSO/PDSO SEVIS User ID as the external system type. You typically identify the primary and other DSOs when completing the I-17 certification process. Obtain the primary DSO and other DSO SEVIS user ID information from the DHS.
See Entering External System IDs.
Field or Control |
Definition |
---|---|
Title |
Enter the title of the primary designated school official or the designated officer named. |
Primary DSO (primary designated school official) |
Select to indicate that this is the primary designated school official. You must select one person as the primary DSO or you cannot save the information on this page. |
Access the School Code Institution Table page (
).Image: School Code Institution Table page
This example illustrates the fields and controls on the School Code Institution Table page. You can find definitions for the fields and controls later on this page.
Warning! You must enter all institutions and careers affiliated with each school code. If you do not enter all of the institutions and careers affiliated with each school code, academic information is not reported to SEVIS.
Academic Institution
Field or Control |
Definition |
---|---|
Academic Institution |
Select each institution that is affiliated with the school code. |
Academic Career
Field or Control |
Definition |
---|---|
Career |
Select each career that is affiliated with the institution and school code. |
Access the School Code Security page (
).Image: School Code Security page
This example illustrates the fields and controls on the School Code Security page. You can find definitions for the fields and controls later on this page.
The SEVIS school code secures many of the F and M visa pages in PeopleSoft's SEVIS component.
Field or Control |
Definition |
---|---|
SEVIS School Code |
Select the SEVIS school codes to which this user should have access. |
Access Code |
The access code is set to Read/Write. You cannot change this. |
All Access |
Click to assign this ID access to all SEVIS school codes. |
Access the Dept of State Post Code Table page (
).Image: Dept of State Post Code Table page
This example illustrates the fields and controls on the Dept of State Post Code Table page. You can find definitions for the fields and controls later on this page.
Note: The DHS defines the Dept of State (DoS) postal code values in the lookup tables section of Application Program Interface (API). The DHS may update the DoS post codes from time to time. You must update or delete codes and descriptions to keep your system current with SEVIS.
Field or Control |
Definition |
---|---|
DoS Post Code (Department of State postal code) |
Enter the country code established by the U.S. Department of State for a particular country. |
Description |
Enter the full name of the country. |
Access the Port of Entry Table page (
).Image: Port of Entry Table page
This example illustrates the fields and controls on the Port of Entry Table page. You can find definitions for the fields and controls later on this page.
Note: The DHS defines the port of entry values in the lookup tables section of Application Program Interface (API). The DHS may update the port of entry codes from time to time. You must update or delete codes and descriptions to keep your system current with SEVIS.
Field or Control |
Definition |
---|---|
Port of Entry |
Enter the port of entry code for a particular port of entry into the United States. |
Description |
Enter the full name of the U.S. port of entry. |
Access the Visa/Level of Education Map page (
).Image: Visa/Level of Education Map page
This example illustrates the fields and controls on the Visa/Level of Education Map page. You can find definitions for the fields and controls later on this page.
The mapping that you set up on this page affects the values available in the Level of Education field on the I-20 form.
Warning! Do not change or delete the level of education mapping. Doing so affects the I-20 processing.
Field or Control |
Definition |
---|---|
SEVIS Visa Type |
Select the appropriate SEVIS visa type based on the DHS lookup tables. |
Level of Education |
Select the values that are allowed for the indicated classification. |
Access the Fee Code Table page (
).Image: Fee Code Table page
This example illustrates the fields and controls on the Fee Code Table page. You can find definitions for the fields and controls later on this page.
Data on this page is used on the F and M visas I-20 Template page and serves as default values for populating the I-20 Form page.
Note: To take full advantage of I-20 default value functionality, you might consider how fees and length of study vary by program and set different defaults for different programs.
Field or Control |
Definition |
---|---|
SEVIS Fee Code |
Enter the fee code for the program. |
Description |
Enter the full name of the fee code. |
Tuition and fees, Living expenses, Expenses of dependents, and Other expenses |
Enter amounts for each of these expenses. |
Comments |
Add comments to describe the other expenses, if any. |
Months in an academic term |
Enter the number of months in an academic term associated with these expenses. |
Length of study |
Enter the number of months for the program associated with these expenses. |
Access the I-20 Template page (
).Image: I-20 Template page (1 of 2)
This example illustrates the fields and controls on the I-20 Template page (1 of 2). You can find definitions for the fields and controls later on this page.
Image: I-20 Template page (2 of 2)
This example illustrates the fields and controls on the I-20 Template page (2 of 2). You can find definitions for the fields and controls later on this page.
The I-20 template enables you to define general defaults and to specify exceptions for career and academic programs and plan levels. Values on the template serve as defaults for the School Estimates and the Designated School Official sections of the I-20 form.
The fee code values come from the Fee Code Table page. You must enter the appropriate values for the Level of Education and School Official fields.