Running the Calculate FTE Process

Use the Calculate FTE (SSR_HE_CALC_FTE) component to calculate students' full-time equivalent enrollment for reporting via the ACR Response process.

In order to meet the reporting requirements of the SLC Attendance Confirmation Report (ACR) for part-time students, institutions must calculate a value that represents the student’s academic load for the Aid Year expressed as a percentage of full-time equivalence (FTE). A student who has been studying full-time for the period is returned with an FTE of 100. A student studying part-time is returned with a value of less than 100 to represent the proportion of full-time study they have undertaken. For example, a student with half the load of a full-time student is returned with FTE of 50.

The FTE result is used by the Export ACR File process to determine whether the student with an Academic Load of part-time meets the 25% FTE threshold for ACR reporting. The determination of Full time and Part time Academic load is based upon the HESA Mode of Study value mapping.

Access the Calculate Full-Time Equivalence page (select Financial Aid, then select Student Loans Company, then select Calculate FTE, then select Calculate SLC FTE).

Image: Calculate Full-Time Equivalence page

This example illustrates the fields and controls on the Calculate Full-Time Equivalence page. You can find definitions for the fields and controls later on this page.

This process uses the same FTE logic as the FTE process for student records with the addition of the SLC FTE Parameters to determine if there is an ACR record which requires a response. For more information about calculating FTE for HESA and SLC:

See Calculating Full-Time Equivalence for Students.

For this process to calculate the FTE for SLC ACR reporting properly, you should follow the set up guidelines in the (GBR) Setting Up Student Loans Company.

In the SCL FTE Parameters group box, all 3 parameters, HEI Code, SLC Acad Year, and Issue Date are required.