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Viewing Pell Disbursement Data

This section discusses how to:

Page Name

Definition Name

Navigation

Usage

Pell Disbursement

PELL_DISB_2

select Financial Aid, then select Pell Payment, then select Manage Pell Payment, then select Pell Disbursement

Review Pell disbursement results.

Pell Disb Action Detail (Pell disbursement action detail)

PELL_DISB_SEC

Click the Disbursement Detail link on the Pell Disbursement page (Other Information tab).

Review Pell disbursement action detail.

Access the Pell Disbursement page (select Financial Aid, then select Pell Payment, then select Manage Pell Payment, then select Pell Disbursement).

Image: Pell Disbursement page: Disbursement Detail tab

This example illustrates the fields and controls on the Pell Disbursement page: Disbursement Detail tab. You can find definitions for the fields and controls later on this page.

Pell Disbursement page: Disbursement Detail tab

Disbursement Detail

Field or Control

Definition
Item Type

Displays the code for the financial aid item type.
Disb ID (disbursement ID)

Indicates the ID number assigned to the disbursement record.
Pell Dsb Amt (Pell disbursement amount)

Displays the amount of the disbursement.
Pell Act DisbDt (Pell actual disbursement date)

Displays the actual date that Pell was disbursed to the student's account.
Pell Disb Status (Pell disbursement status)

Displays the Pell disbursement status, based on origination, disbursement, or any other outbound process. Values are: Originated, Disbursed, and Transmitted.
Action Code

Displays the action. The value is a result of the acknowledgment record. Values are:

Accepted: All fields accepted.

Corrected: One or more fields corrected.

Duplicate: Duplicate record or field.

Rejected: Record was rejected.
Pell YTD Dsb'd (Pell year-to-date disbursed)

Displays the total year-to-date number of disbursements received and accepted by your institution.

COD Info

Select the COD Info tab.

Image: Pell Disbursement page: COD Info tab

This example illustrates the fields and controls on the Pell Disbursement page: COD Info tab. You can find definitions for the fields and controls later on this page.

Pell Disbursement page: COD Info tab

Field or Control

Definition
Item Type

Displays the code for the financial aid item type
Disb ID (disbursement ID)

Indicates the ID number assigned to the disbursement record.
COD Disb Num (common origination and disbursement number)

Displays the disbursement number reported for a particular disbursement sequence.
COD Disb Seq (common origination and disbursement sequence)

Displays the number that determines the order in which transactions must be processed for a particular disbursement number.
COD Disb Amt(common origination and disbursement amount)

Displays the amount of funds credited or expected to be credited to a student's account.
Enroll School Cd (enrollment school code)

The Enrollment School Code represents the physical location of the student at the disbursement level. The Enrollment School Code reported is the OPEID of the Campus of the Financial Aid Term associated with the disbursement ID.

  • When the award is originated this field is blank and editable by default.

  • The Enrollment School Code can be overridden on the page or by Population Update for disbursements not yet reported to COD.

  • When a disbursement is transmitted to COD, the field becomes display only and is either blank to indicate that the setup value was used or displays the override value.

See Defining Your Campus OPEID Codes.

Other Information

Select the Other Information tab.

Image: Pell Disbursement page: Other Information tab

This example illustrates the fields and controls on the Pell Disbursement page: Other Information tab. You can find definitions for the fields and controls later on this page.

Pell Disbursement page: Other Information tab

Field or Control

Definition
Item Type

Displays the code for the financial aid type.
Disb ID (disbursement ID)

Indicates the ID number assigned to the disbursement record.
Payment Period Start Date

Displays the beginning date of the payment period. This is not a required field. The system displays this field if you select the Payment Period Start Date Req option on the Pell Institution Address setup page.
Disbursement Detail

If available, click to view Pell disbursement action detail, such as the origination ID, disbursement amount, date of the action, and batch number.
Ed Flags (education flags)

If available, click to view the education use flags from the inbound record. These are set to inform you of modifications that were made to your database. Education use flags are also activated when the record is rejected, and they require immediate action.

Access the Pell Disb Action Detail page (click the Disbursement Detail link on the Pell Disbursement page (Other Information tab).

Image: Pell Disb Action Detail page

This example illustrates the fields and controls on the Pell Disb Action Detail page. You can find definitions for the fields and controls later on this page.

Pell Disb Action Detail page

Field or Control

Definition
Document ID

Displays the document identification that the system assigns to each student receiving a Pell Grant.
Disbursement Messages

Click to view the Pell Disbursement Message Detail page.