Return to Navigation

Setting Up Your School Codes

To set up school codes, use the School Code Table (TIV_SCHOOL_CODE), Campus OPEID (SFA_COD_CAMP_OPEID), and School Codes for Institutions (INST_SCHOOL_CDS1) components.

A school code is assigned to each institution participating with the Department of Education and is used as an identification code during Electronic Data Exchange (EDE). In addition to its use in EDE processing, the Title IV school code is used to track a student's aggregate aid history.

This section discusses how to:

Page Name

Definition Name

Navigation

Usage

TIV School Code Information (Title IV school code information)

TIV_SCHOOL_TABLE

select Set Up SACR, then select Product Related, then select Financial Aid, then select Aid Year, then select School Code Table, then select TIV School Code Information

Review the Title IV School Code Table and enter a description and address information for your school code.

Campus OPEID

SFA_COD_CAMP_OPEID

select Set Up SACR, then select Product Related, then select Financial Aid, then select Aid Year, then select Campus OPEID Codes, then select COD Campus OPEID, then select Campus OPEID

Use this page to setup campus OPEID codes and defaults.

School Codes for Institution

INST_SCHOOL_CDS

select Set Up SACR, then select Product Related, then select Financial Aid, then select Aid Year, then select School Codes for Institution, then select School Codes for Institution

Link an aid year with the Department of Education Title IV school codes for your institution.

Access the TIV School Code Information page (select Set Up SACR, then select Product Related, then select Financial Aid, then select Aid Year, then select School Code Table, then select TIV School Code Information).

Image: TIV School Code Information page

This example illustrates the fields and controls on the TIV School Code Information page. You can find definitions for the fields and controls later on this page.

TIV (title four) School Code Information page

You can add or correct information on this page if the U.S. Department of Education has made an error or omission in the description or address information for your institution.

Field or Control

Definition
Title IV Inst Code DL Participant (Title IV institution code direct loan participant)

Select if your institution participates in the federal Direct Lending Program. No processing is associated with this field.

Access the OPEID Codes page (select Set Up SACR, then select Product Related, then select Financial Aid, then select Aid Year, then select Campus OPEID Codes, then select COD Campus OPEID, then select Campus OPEID).

Image: Campus OPEID page

This example illustrates the fields and controls on the Campus OPEID page.

Campus OPEID (Office of Post Secondary Education Identification Number) page

Use this page to set up campus OPEID codes for campuses and designate default codes.

COD requires schools to report a student's physical campus of attendance as the Enrollment School Code using the 8 digit OPEID codes assigned to your institution. You may enter as many unique combinations as is required to support your processing. However only one unique Campus and OPEID Code combination can be designated as the default for COD disbursement use. COD processing uses Campus OPEID setup and the Campus field on a student's Financial Aid Term record to determine what OPEID Code should be reported to COD as the Enrollment School Code. The Enrollment School Code is maintained at an individual disbursement level and can be overridden for an individual student on the student's COD Origination record. Once an actual disbursement has been reported to COD, the field will no longer be available for override.

The Enrollment School Code can also be updated on both the Loan and Pell origination disbursement records with the Population Update process.

See Reviewing Pell Disbursement Results.

See Viewing Loan Status Summary Information.

See Using the Population Selection Process.

Field or Control

Definition
Campus

Select a campus to assign an OPEID Code to.
OPEID Code

Enter the OPEID code for the selected campus.
Default OPEID Code

Check this box if you want the this Campus and OPEID Code combination to be the default value used for this campus in COD processing.

Access the School Codes for Institution page (select Set Up SACR, then select Product Related, then select Financial Aid, then select Aid Year, then select School Codes for Institution, then select School Codes for Institution).

Image: School Codes for Institution page

This example illustrates the fields and controls on the School Codes for Institution page. You can find definitions for the fields and controls later on this page.

School Codes for Institution page

Field or Control

Definition
School Code

Select the school code that you want to associate with the displayed aid year. If your institution has more than one school code, you can add rows and enter as many school codes as you need.
Copy from Previous Year

Click to copy the school codes entered for the previous aid year to the current aid year. This process overrides any information that you have entered for the current aid year.