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Setting Up 3C Group Security

To set up 3C group security, use the 3C Group Security component (OPR_GRP_3C_TABLE).

You can select which 3C groups user IDs can view, update and delete. The Campus Community 3C engine also uses the security that you set up here. Associating a user ID with specific 3C groups allows the user access to specific communication categories, checklist codes, and comment categories. The 3C Deletion process cannot process the user's request to delete 3C items if the Deletion Indicator for the relevant 3C group has not been selected for the user ID.

This section lists a prerequisite and discusses how to grant 3C group security.

Before you set up 3C group security, set up 3C groups and complete the security setup for your institution.

Page Name

Definition Name

Navigation

Usage

3C Group Security

OPR_GRP_3C_TABLE

select Set Up SACR, then select Security, then select Secure Student Administration, then select User ID, then select 3C Group Security, then select 3C Group Security

Grant user access to 3C group information.

Access the 3C Group Security page (select Set Up SACR, then select Security, then select Secure Student Administration, then select User ID, then select 3C Group Security, then select 3C Group Security).

Image: 3C Group Security page

This example illustrates the fields and controls on the 3C Group Security page. You can find definitions for the fields and controls later on this page.

3C Group Security page

Security Settings

Field or Control

Definition
Institution

Enter an institution. Only institutions to which this user ID has access are available.
3C Update/Inquiry Group

Enter the 3C group that the user ID should have access to for the selected institution. The 3C groups are defined on the Group 3C Table page (GRP_3C_TABLE page).
Inquiry Indicator

Select to enable the user ID to view all data in the 3C group. The inquiry indicator is used to widen or narrow searches on 3C inquiry pages throughout the system. For example, a user that has inquiry access to a certain 3C group will only be able to view the communications, checklists, or comments assigned to an individual or to an organization that is tied to the 3C group.
Update Indicator

Select to enable the user ID to update, by entering or altering, data in the 3C group. You should also select this check box if you want the user ID to be able to process 3C items by using the 3C engine. If the user ID does not have update access to the 3C group, the 3C engine does not process a request by using the 3C group. This functionality is similar to the way the system manages manual assignments for communications, checklists, or comments.
Delete Indicator

Select to enable the user ID to delete data in the 3C group. You should also select this check box if you want the user ID to be able to delete 3C items by using the 3C Deletion process. If the user ID does not have delete access to the 3C group, the 3C Deletion process does not process a request by using the 3C group. This functionality is similar to the way the system manages manual assignments for communications, checklists, or comments.

To be able to delete data, a user must have Update access.

If a user is a member of more than one 3C group and at least one of the groups is enabled for 3C Deletion, then the user is also enabled.

Note: 3C Deletion Policy Manager does not consider 3C group security.