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Closing a Cashiering Office for a Business Day

This section discusses:

Page Name

Definition Name

Navigation

Usage

Close Registers

CSH_CLOSE_REGISTER

select Student Financials, then select Cashiering, then select Cash Management, then select Close Offices, then select Close Cashier Offices

Close registers.

Close Cashier

CSH_CLOSE_CASHIER

select Student Financials, then select Cashiering, then select Cash Management, then select Close Offices, then select Close Cashier Offices

Close cashiers.

Close Offices

CSH_CLOSE_OFFICE

select Student Financials, then select Cashiering, then select Cash Management, then select Close Offices, then select Close Cashier Offices

Close a cashiering office.

Access the Close Registers page (select Student Financials, then select Cashiering, then select Cash Management, then select Close Offices, then select Close Cashier Offices).

Image: Close Registers page

This example illustrates the fields and controls on the Close Registers page. You can find definitions for the fields and controls later on this page.

Close Registers page

Field or Control

Definition
Close

Select to close the register. When you select this check box, the system makes it unavailable. If you have multiple open registers, be sure to close them all because you cannot close the cashiering office for a given business day until you close all of its open registers.
Closing Balance

If you are balancing by register, enter the closing balance for each type of tender used during the business day.
Over/Short Amount

When you enter a closing balance for a tender, the system calculates and displays the amount of any overage or shortage under this heading. If you processed any foreign-currency transactions during the business day, the tender for each currency appears so that you can record a closing balance.

Access the Close Cashier page (select Student Financials, then select Cashiering, then select Cash Management, then select Close Offices, then select Close Cashier Offices).

Image: Close Cashier page

This example illustrates the fields and controls on the Close Cashier page. You can find definitions for the fields and controls later on this page.

Close Cashier page

Field or Control

Definition
Close

Select to close the cashier. When you select this check box, the system makes it unavailable. If you have multiple open cashiers, be sure to close them all, because you cannot close the cashiering office for a given business day until you close all of its open cashiers.
Closing Balance

If you are balancing by cashier, enter the closing balance for each type of tender used during the business day.
Over/Short Amount

When you enter a closing balance for a tender, the system calculates and displays the amount of any overage or shortage under this heading. If you processed any foreign-currency transactions during the business day, the tender for each currency appears so that you can record a closing balance.

Access the Close Offices page (select Student Financials, then select Cashiering, then select Cash Management, then select Close Offices, then select Close Cashier Offices).

Image: Close Offices page

This example illustrates the fields and controls on the Close Offices page. You can find definitions for the fields and controls later on this page.

Close Offices page

Field or Control

Definition
Close

Click to close the cashiering office. When you click this button, the system populates the Closed By and Datetime fields, recording who closed the cashiering office and when it was closed.

Note: During the setup of your cashiering office, you determine the closing requirements of your office. If you have not met these requirements when you click the Close button, you will receive an error message telling you what you must do before you can close your cashiering office.