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Reallocating Restricted Payments

This section discusses:

Page Name

Definition Name

Navigation

Usage

Reallocate Student Payment

SSF_PMTCH_ALLOC

select Student Financials, then select Charges and Payments, then select Reallocate Restricted Payments, then select Reallocate Student Payment

Reallocate restricted payments for students.

Reallocate Corp Payment

SSF_PMTCHORG_ALLOC

select Student Financials, then select Charges and Payments, then select Reallocate Restricted Payments, then select Reallocate Corp Payment

Reallocate restricted payments for corporations.

Access the Reallocate Student Payment page (select Student Financials, then select Charges and Payments, then select Reallocate Restricted Payments, then select Reallocate Student Payment).

Image: Reallocate Student Payment page

This example illustrates the fields and controls on the Reallocate Student Payment page. You can find definitions for the fields and controls later on this page.

Reallocate Student Payment page

Use this page to reallocate student payments that are restricted to specified charges.

You can retrieve only restricted payments with a credit balance from Select Charges to Pay, and only when the Enforce Payment Restriction check box is selected on the SF Installation 2 page. However, if a charge has been reduced or reversed, the system will not automatically attempt to reapply the restricted payment. You can also use this page to retrieve tuition calculation waivers but you will not be able to do any updates. The system checks the item type security list to verify whether you have access to the item type. If you do not have access to the item type, you will still be able to access this page, but you cannot update it.

Field or Control

Definition
Payment ID Nbr

Enter the ID number of the restricted payment that you want to reallocate.
Reapply Payments

Click to reapply the restricted payment. When you click the Reapply Payments button, the Payment Applier process posts the new allocation amounts.

If the restricted payment has been fully applied, the following message appears: “This payment is fully applied. (14817,44) No further changes can be made to the payment allocation.”

Note: If you need to fully reallocate a restricted payment, then you must reverse the payment and process it again through Select Charges to Pay.

Payment Allocation Details

Field or Control

Definition
Total Refunds

This indicates the refund amount of the restricted payment.
Maximum Amount to Allocate

This is the amount that can be reallocated.
Total Current Allocation

This is the amount of the current allocation of the restricted payment.
Total New Allocation

This is the running total of the new allocation amount.
Available to Allocate

This is the running total of the remaining amount to allocate.

Filter

Select any one of the options in this group box to display the charges that have a balance.

Field or Control

Definition
Allocation

By default, this option is selected. This indicates the current allocation of the restricted payment
Unpaid Charges

This indicates the current allocation including all charges with a remaining balance.
Payment Term Charges

This indicates the current allocation including the charges that match the term represented on the restricted payment.

Charge Allocation

The charges that are displayed here depend on the filter option you select. Charges that have remaining balances appear here.

Field or Control

Definition
Details

Click the Details icon to view the Charge Detail page, and view detailed information about the payments related to the charge.
New Allocation

Enter the amount that you want to reallocate from the restricted payment. Make sure that the:

  • New Allocation amount is not less than Amount Applied.

  • Total New Allocation amounts do not exceed the Maximum Amount to Allocate.

  • New Allocation amount does not exceed Item Amount.

Access the Reallocate Student Payment page (select Student Financials, then select Charges and Payments, then select Reallocate Restricted Payments, then select Reallocate Corp Payment).

Image: Reallocate Corp Payment page

This example illustrates the fields and controls on the Reallocate Corp Payment page. You can find definitions for the fields and controls later on this page.

Reallocate Corp (Corporate) Payment page

Use this page to reallocate an unapplied corporate restricted payment to other specified charges.

With the exception of the Contract tab, the Reallocate Corp Payment page is the same as the Reallocate Student Payment page.

Field or Control

Definition
Contract

Details appear in this tab only if the External Org ID is associated with a Third Party Contract. The details that appear here also depend on the filter option you select.