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Setting Up and Managing SEPA Mandates

This section discusses:

Page Name

Definition Name

Navigation

Usage

Mandate Setup

SSF_SEPA_MND_SETUP

  • select Student Financials, then select Student Financials NLD, then select Bank Accounts Work Center, then select SEPA Mandate Setup

  • select Set Up SACR, then select Product Related, then select Student Financials, then select Student Financials NLD, then select SEPA Mandate Setup

Set up a SEPA mandate

Direct Debit Mandate for Students

SSF_SEPA_MANDATE

  • select Student Financials, then select Student Financials NLD, then select Bank Accounts Work Center, then select Maintain SEPA Mandate

  • select Set Up SACR, then select Product Related, then select Student Financials, then select Student Financials NLD, then select Maintain SEPA Mandate

Manage SEPA direct debit mandates

Access the Mandate Setup page (select Set Up SACR, then select Product Related, then select Student Financials, then select Student Financials NLD, then select SEPA Mandate Setup).

Image: Mandate Setup page

This example illustrates the fields and controls on the Mandate Setup page. You can find definitions for the fields and controls later on this page.

Mandate Setup page

Use the Mandate Setup page to set up a SEPA mandate contract.

Field or Control

Definition
Message Set Number and Message Number

Select a message set number and message number. These numbers point to the default contract message that appears on the SEPA contract page when a student contract is created.
Mandate ID

Shows the last mandate number that was created in the system.

To use SEPA functionality, you must set the ID to 1.

Access the Direct Debit Mandate for Students page (select Set Up SACR, then select Product Related, then select Student Financials, then select Student Financials NLD, then select Maintain SEPA Mandate).

Image: Direct Debit Mandate for Students page 1

This example illustrates the fields and controls on the Direct Debit Mandate for Students page 1. You can find definitions for the fields and controls later on this page.

Direct Debit Mandate for Students page 1

Image: Direct Debit Mandate for Students page 2

This example illustrates the fields and controls on the Direct Debit Mandate for Students page 2. You can find definitions for the fields and controls later on this page.

Direct Debit Mandate for Students page 2

Use the Direct Debit Mandate for Students page to administer SEPA mandates.

When administering a mandate, you can set mandate information such as the associated business unit and bank account only once. You will not be able to override this information, except for the creditor name and creditor identifier. Only business units with active bank accounts can be associated with a contract, and only one mandate can be created per student ID. The system automatically checks whether a mandate already exists for the student account ID that you select.

To change address or other account information, click the + icon on the upper right side of the Direct Debit Mandate page to add a new effective-dated row.

Field or Control

Definition
Mandate ID

An auto-generated number. You administer this using the Mandate Setup page.
Business Unit

Displays the creditor business unit.
External Org ID

Displays the ID of the external organization that is tied to the business unit.
Contract Description

Displays the standard contract message. You define the contract message using the Mandate Setup page.
Mandate Reference #

Displays the Mandate ID and sequence number of the contract.

Creditor Company

Field or Control

Definition
Creditor's Name

Select the business unit you want to associate to the contract.

By default, the name of the creditor business unit that is associated with the contract is displayed.

Note: Before the mandate can be created, a corporate account must exist for the institution that you select as the creditor.

See Setting Up and Managing Corporate and Business Accounts.
Creditor ID

Enter a creditor ID.

By default, the business unit ID and external organization ID is used to populate this field.
Bank Account ID

Enter any active bank account ID of the external organization.
Address

Select an address using the Location Nbr field. The location number defines an address that is associated to the contract business unit or external organization.

Name of Debtor

Field or Control

Definition
Debtor's Identifier

(Optional) Enter an alias for the debtor.
Debtor's Third Party

Enter the name of a parent, guardian, or other third party that should be listed on the SEPA contract.

You can also use this field to indicate the mandate debtor reference in case payment is made by a third party.
Address Type

Select the address that should be indicated on the SEPA contract. You can click Edit Address to modify the debtor address.
Student Account ID

Select an active student account. The bank-related fields are then populated.

Payment Plans

You can add one or more payment plan and indicate whether it is recurring or one-off.

Attachments

Click Add Attachment to upload signed contracts to the Direct Debit Mandate for Students page.