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Using the Clieop03 Process

This section provides an overview of the Clieop03 process and discusses how to create Clieop03 files.

These steps must be completed when billing students using Incasso and the Clieop03 process:

  1. The institution prints Incasso form and sends them to students.

  2. Students sign and return the Incasso form to the institution.

  3. The institution processes the form by assigning students to payment plans.

  4. The institution creates Clieop03 receivables to produce direct debits, and it sends the file to the bank.

  5. The bank runs the Clieop03 file and transfers money to the institution.

  6. The institution manually processes rejects using standard payment reversal functionality.

Note: Steps 1 and 2 are functional prerequisites that are not supported by the PeopleSoft application. The Incasso is a contract between the student and the Institution stating that a student payee authorizes the Institution to deduct a certain amount of funds at certain time intervals.

Before the Clieop03 file can be created, students must be linked to a payment plan. This payment plan must be set up, and students must be linked to this payment plan. After students are linked to a payment plan, you can create the Clieop03 files.

The prerequisites are:

  1. A valid bank account is set up for the student.

  2. The student is assigned to a payment plan.

  3. The Clieop03 file was created.

Page Name

Definition Name

Navigation

Usage

Create Clieop03 File

SSF_RUNCTL_CLI_NLD

select Student Financials, then select Student Financials NLD, then select Create Clieop Receivables, then select Create Clieop03 File

Create a Clieop03 file.

Access the Create Clieop03 File page (select Student Financials, then select Student Financials NLD, then select Create Clieop Receivables, then select Create Clieop03 File).

Image: Create Clieop03 File page

This example illustrates the fields and controls on the Create Clieop03 File page. You can find definitions for the fields and controls later on this page.

Create Clieop03 File page

The institution runs the Clieop03 process (SSFCL1NL) to produce direct debits, and then it sends the file to the bank.

Parameters

Field or Control

Definition
Account

Enter or select the account number of the business unit that is to be used. Generally, this account number is used for the collection of tuition and fees.
Process Date

Select a process date for the direct debits. On this date, the direct debits will be affected.
Testing Code

Select one of these options:

Production

Test

Input File Layout ID

Choose a layout ID that has been set up. The values in this layout will be used as defaults.
Group Type

Select a group type to create the Post Group.

Balance the Group

Select this check box to balance the Post Group.
Generate Report

Select Yes to create a report.
Description

Enter a description, which will be printed on the student's bank statement.
File ID

Enter a value. Positions 1-2 are used for the creation date of the file. Positions 3-4 should be used for sequential numbering, increasing by 1 per day of the month. For example. 0503 would be May 03.
Clieop03 File

Enter a name for the output file.
File Directory

Enter the location of where the file will be sent.
Letter

Enter a file name for the cover letter.
File Directory

Enter the location of where the file will be sent.

Payment Plan selection

Field or Control

Definition
Contract Number

Select a value.
Due Date

Select the date that payment plan charges are due. All charges with a due date less than or equal to the due date and with a balance greater than zero must be included in the Clieop03 file.