Managing Course Rosters

This check box appears when you access an exam section activity and multiple sections exist for a single exam. Select this check box to group all students enrolled in the exam sections on one roster. Clear the check box to display only students enrolled in the specific exam section activity.

You can filter by activity status. Options are Active, Inactive, Unassigned, and Restricted. The count for each is displayed by the status label.

• Active statuses include:

  Assigned (A)

  Enrolled (E)

  Enrolled – Confirmation Req'd (EX)

  Enrolled – Confirmed (EC)

  Resit Allowed (RA)

  Resit Candidate (RC)

  Resit Not Allowed (RN)

  Selected (S)

  Selected as Resit (SR)

  Selected by Default (SD)

• Inactive statuses Include:

  Dropped (D)

  Withdrawn (WD)

  Waitlisted (WL)

• Unassigned – student has eligible selections to make.

• Restricted – student has met the condition requirement and this activity is not eligible for selection.

This filter option is available for activities that include the Resit Inclusion (set in the Activity Registry or Activity Manager). Users can filter for students with non-resit activities, resit activities or both. The count for each is displayed by the status label.

This column appears only when there are students who have resit attempts.

Select to identify students for whom the activity should be selected or deleted (using the Mass Update) or to whom you want to send a notification (using Notify Selected Students).

Listing of students associated with the Activity ID. Includes student ID, Name, Activity Status, the Result Scale for the activity, and the student primary Program and Plan.

This field is available for selection when the student still has conditional activities to be assigned.

Click this icon to drill down to the student's IAM, where you can manage activities assignments for a specific student.

This setting allows you to set a status — assign, remove, confirm or unconfirm — to selected students.

Select the button to open a notification window. All selected students with a stored email address will be listed in the To field.

Select the button to format a print version of the roster. (Future)

The following information is provided for the Activity: Activity ID, Description, Active Student Count, Active Students Without Results, Weight, Minimum Passing Mark/Grade, and Mandatory Pass. Due Date appears for assessment items.

This check box appears when you access an exam section activity and multiple sections exist for a single exam. Select this check box to group all students enrolled in the exam sections on one roster. Clear the check box to display only students enrolled in the specific exam section activity.

You can filter by activity status. Options are Active, Inactive, Unassigned, and Restricted. The count for each is displayed by the status label.

• Active statuses include:

  Assigned (A)

  Enrolled (E)

  Enrolled – Confirmed (EC)

  Enrolled – Confirmation Req'd (EX)

  Resit Allowed (RA)

  Resit Candidate (RC)

  Resit Not Allowed (RN)

  Selected (S)

  Selected as Resit (SR)

  Selected by Default (SD)

• Inactive statuses Include:

  Dropped (D)

  Withdrawn (WD)

  Waitlisted (WL)

• Unassigned – student has eligible selections to make.

• Restricted – student has met the condition requirement and this activity is not eligible for selection.

This filter option is available for activities that include the Resit Inclusion (set in the Activity Registry or Activity Manager). Users can filter for Non-Resit activities, resit activities or both. The count for each is displayed by the status label.

You can filter for students with results, students without results or both. The count for each is displayed by the status label. Students with results are those where a value exists (score, mark, grade, or outcome) from the associated result scale.

You can filter using any result type that exists for the given content type as defined on the Result Type setup. The default when entering the page is the primary result type that was defined on the Academic Institution Table.

Users can filter using a subtype. Subtypes include Capped, Insuff Mrk, Late Pen, Mand Fail, and Mid Term. Rows for insufficient mark, late penalty, and mandatory fail are inserted automatically based on Rules Engine calculation.

You can filter using any result scale that exists for the given content type as defined on the Result Type setup page.

When assigning grades, the grading basis associated with the student's enrollment must match an existing grading scheme/basis on the corresponding result scale.

This filter option looks at the result status of each student. Those statuses include: Undetermined (00), Manual (05), Imported (07), Calculated (10), Awaiting Approval (20), Approved (30), Overriden (40), and Final (50). A blank row here returns all result statuses.

Select this check box to add the Maximum Mark column to the Student Results group box. The default value is set on the Installation Student Admin page.

This group of fields appear for assessment items. You can prepopulate the Submission Date field for the entire grid by selecting Due Date, where the due date for the activity is populated or This Date, which allows the user to define the Submission Date. When using Due Date, if an Extended Due Date exists for a particular student then the system populates the field with that date.

This field appears for assessment items. Clear this check box to turn off the system warning that the late penalty rule will be applied to any activities submitted after the due date or extended due date, if one exists.

Use this check box to insert a new value against an existing Result Type. Select the check box and then select the Update Selected Result button. The system will insert a new row for the Result Type in which values can be updated.

This column only appears if any student has had an extended due date entered on their IAM.

Indicates the number of the result.

This column only appears when no result type is entered in the filter above. If a result type is entered in the filter section above, the system displays only the rows for that result type and does not display them in the grid.

Subtypes include Capped, Insuff Mrk, Late Pen, Mand Fail, and Mid Term. Rows for insufficient mark, late penalty, and mandatory fail will be inserted automatically based on component processing that triggers the primary result calculation.

See Understanding the Delivered Rules in Activity Management

The result scale, associated with each activity, defines the scores, mark, grade, outcome combination that can be used as a result for the given activity. The Result Scale defaults from the Activity Manager as long as the result scale is represented on the Result Type table. It can be overridden as necessary.

Select the icon to view the result scale mapping for the specific result scale.

When you select Create Initial Result Row, the Result Status defaults to 00-Undetermined. When the status is changed to a different value the Include in Calc, Earned Mark, Grade, and Outcome fields will display as applicable. When the Create Initial Result Row option is cleared, the Result Status defaults to 05-Submitted. The delivered translate (SSR_IAM_RSLT_STAT) values for result status are:

00-Undetermined

05-Submitted

07-Imported

10-Calculated

20-Awaiting Approval

30-Approved

40-Overridden

50-Final

This column appears for assessment item activities. The default value is based on the setting for the Default Submission Date To above, either the due date or a date entered. Regardless of default setting, you can override the value as needed.

If the date entered here is later than the due date for the activity or the extended due date of a specific student, and a late penalty rule exists, then the entry of the mark triggers the Rules Engine and the system inserts a row with the subtype Late Pen in addition to the calculated late penalty mark.

The system automatically calculates this value, but you can clear the check box to exclude the mark from a calculation.

Enter the student-earned mark for this activity. This mark should be in the range of the minimum and maximum mark defined on the Result Scale.

This column appears if the Display Maximum Mark is invoked and selected on the Installation Student Admin page. The maximum value defined on the Result Scale appears.

When you enter a mark, the system populates a grade based on the result scale mapping. You can override the populated grade as necessary. When you enter a grade instead of a mark (and the mark field exists) the system populates the mark field with the minimum mark of the grade range. Students must possess the grading basis for the grade being assigned on the student enrollment record.

Enter the student outcome for this activity. The system populates this value automatically based on the Earned Mark (result scale mapping), but you can override it with any other outcome that is applicable to the mark range for the selected scale. Delivered values available on the result scale include: Audit (A), Fail (F), Incomplete (I), Pass (P), and Withdrawn (W). The values entered here (SSR_IAM_OUTCOME) should match the values on SSR_RESULTS_STATUS.

Select this icon to transfer to the Activity Result History page where you can review a student’s entire result history for the activity. Common Attributes defined for a result are accessible through the Result History icon. The initial result row must be saved for this icon to appear.

Institutionally defined value where users can associate an action reason with the given result. This value prompts from the Extenuating Circumstance table.

Enter any comments applicable to the given result.

Displays the User ID of the original result entry.

Displays the Date/Time Stamp of the original result entry.

Displays the User ID of the last result entry.

Displays the Date/Time Stamp of the last result entry.

Click this button to open a notification window. All selected students with a stored email address will be listed in the To field.

Click this button to format a print version of the roster. (Future)

Click this link to access an Activity Manager view of the course root.

This link appears when you access the component from the Activity Roster Summary page. Click the link to return to the Activity Roster Summary page.

The fields in this section enable users to filter the results that appear in the grid below.

Enter the result type for the view.

Select this check box to only view coursework items created as nonassessed.

Select this check box to only view coursework items that were previously marked.

This field allows you to filter the results to a certain number of coursework items.

Select any combination of content types to display.

Select options to narrow the display by student status. The values include Complete, Action Required, and Inactive.

Select a mark to drill down to that result and the underlying student IAM.

Enter the Institution for which you wish to run the posting process.

Defaults from the Institution setting. This setting controls if the result is posted to student enrollment and/or the student's APT record.

Select the option to update the student's enrollment record if a result already exists. The options include: Apply Grade Change (replaces the existing grade), and Keep Current Grade (keeps existing grade and disregards the posting update).