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Setting Up Degrees and Degree Honors

To set up degrees and degree honors, use the Degree Table component (SA_DEGREE_TABLE) and the Degree Honors Table component (DEGREE_HONORS_TBL).

The process of graduating students requires you to set up degrees and degree honors, to update student program records, and, if necessary, to report and audit degree changes. This section discusses the first of these requirements in detail. You should also familiarize yourself with the PeopleSoft Academic Advisement application, an important and automated precursor to approving students for graduation.

This section discusses how to:

Page Name

Definition Name

Navigation

Usage

Degree Table

SA_DEGREE_TABLE

select Set Up SACR, then select Foundation Tables, then select Academic Structure, then select Degree Table, then select Degree Table

Define both internal and external degrees for PeopleSoft Recruiting and Admissions and Student Records.

Academic Plan Table

ACADEMIC_PLAN_TBL

select Set Up SACR, then select Foundation Tables, then select Academic Structure, then select Academic Plan Table, then select Academic Plan Table

Define a degree for each academic plan.

Degree Honors Table

DEGREE_HONORS_TBL

select Set Up SACR, then select Product Related, then select Student Records, then select Student Standing and Awards, then select Degree Honors Table, then select Degree Honors Table

Define degree honors for your institution. Example degree honors might be with Distinction, Highest Honors in, and Summa Cum Laude.

Student Records shares this page with Recruiting and Admissions because admissions staff may need to track external degree honors of applicants.

Access the Degree Table page (select Set Up SACR, then select Foundation Tables, then select Academic Structure, then select Degree Table, then select Degree Table).

Image: Degree Table page

This example illustrates the fields and controls on the Degree Table page. You can find definitions for the fields and controls later on this page.

Degree Table page

Field or Control

Definition
Status

Select a status for this degree. Select Active when the degree is valid for your institution. You can keep all degrees in the database for historical purposes by setting any degrees that you no longer award to Inactive.

Description, Short Description, and Formal Description

Enter descriptions of the degree. Later, you can identify which description appears on the transcript.
Internal Degree

Select to indicate that the degree is internal to your institution and that it does not represent a degree from another organization.
Years of Education

No programming is tied to this field; use it for informational purposes only.
Educational Level

No programming is tied to this field; use it for informational purposes only. Values for this field are delivered with your system as translate values. You can modify these values.
(NZL) NZVCC Qualificatn Degree Code (New Zealand Vice Chancellors Committee qualification degree code)

Enter the NZVCC qualification code for this degree. The system uses this value when generating the Graduate Destinations Survey report.

This field is available only when you select the NSI and SDR Personal Data, SDR Degree check box on the SA Features page on the Installation table.
(NZL) Prospectus Code

Enter the Ministry of Education (MoE) identifier. The system uses this value when generating the Qualification Completion file.

This field is available only when you select the NSI and SDR Personal Data, SDR Degree check box on the SA Features page on the Installation table.
(NZL) Qualification Award Category

(Optional) No programming is tied to this field; use it for informational purposes only. Values for this field are delivered with your system as translate values. You can modify these values.

This field is available only when you select the NSI and SDR Personal Data, SDR Degree check box on the SA Features page on the Installation table.
(NZL) Report to MoE - SDR (report to Ministry of Education - Single Data Return)

Select to include students awarded this degree in the Qualification Completions file.

This field is available only when you select the NSI and SDR Personal Data, SDR Degree check box on the SA Features page on the Installation table.

Access the Academic Plan Table page (select Set Up SACR, then select Foundation Tables, then select Academic Structure, then select Academic Plan Table, then select Academic Plan Table).

A student who is active in a program with more than one plan can potentially receive more than one degree when you set the student's degree checkout status to Approved and click the Update Degrees button on the Student Degrees page. Conversely, if a student has multiple plans under one program, and each of those plans is associated with the same degree, then the student receives only one degree when you set the degree checkout status to Approved and click the Update Degrees button on the Student Degrees page.

This is important to consider when you are setting up degrees for plans that are linked to the same program and in which students may have two or more of such plans under a single program at a given time. This is also important to consider when setting up double majors. For example, if you have a particular double major combination, for which you want only one degree, you may want to create two separate plans to represent each major but tie the double major degree to only one of the plans. Or you may want to create one plan that represents the double major. For students who attempt a degree with only one of these two majors, you would assign a different plan to them, with a slightly different degree. For example, instead of a bachelor of science degree in architecture and engineering, you might also create a degree that is a bachelor of arts in architecture, a degree that is a bachelor of science in architecture, and yet another degree that is a bachelor of science in engineering. Of course, you must also consider the effect that plan assignment has on your academic advisement setup and the way that you define plan- or program-based requirements.

Access the Degree Honors Table page (select Set Up SACR, then select Product Related, then select Student Records, then select Student Standing and Awards, then select Degree Honors Table, then select Degree Honors Table).

Note: The Degree Honors Table page differs from the Honors/Awards Table page in that it relates to only internal degrees, plans, and subplans.

Field or Control

Definition
Honor Type

The type of honor and where it appears on the transcript.

For example, an honors type of Degree Plan Suffix indicates that the honor appears on the transcript after the degree plan.

Honor type choices are Degree Prefix, Degree Suffix, Degree Honors, Degree Plan Prefix, Degree Plan Suffix, Degree Sub-Plan Prefix, and Degree Sub-Plan Suffix. Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values require a substantial programming effort.
Status

Select a status for the degree honor. Select Active when adding a new degree honor. Select Inactive only if your institution will no longer use this degree honor.
Formal Description

You can set up your transcript type so that the formal description prints on the diploma and transcript.
Print on Diploma

No programming is tied to this field; use for informational purposes only.
Print on Transcript

Select this check box to display the formal description of the degree honor on the transcript.