Defining Academic Plans

Enter the academic program or an academic career to which this academic plan belongs. To require that a student be admitted to a specific academic program before declaring the academic plan, enter an academic program to link to this academic plan.

Enter an academic career to link to the academic plan if you want students in any academic career to be able to declare the academic plan. For example, an institution might enable all undergraduates to declare computer science as a major (academic plan), regardless of whether students are in a liberal arts program or an engineering program.

Select a type for this academic plan, such as Major, Minor, or Concentration. You can modify these translate values.

Enter the first term in which students can be admitted to the academic plan. You cannot admit students to the academic plan before the term that you specify. If you enter the term 0000, you can admit students to the plan for any term. When you convert data to the PeopleSoft system, be sure that you select a first valid term that is appropriate for the preexisting data for each academic plan. This field is optional.

Enter the degree offered for completion of the academic plan. If the institution offers dual degrees, you must establish separate academic plans for each degree or create a combined degree, such as B.A./B.S. The system creates degree records according to the definition of the academic plan. Therefore, if a student graduates with dual degrees and the degrees are the same—such as an English B.A. and a psychology B.A.—the system creates one degree record. However, if a student graduates with dual degrees and the degrees are different—such as an English B.A. and a biology B.S.—the system creates two degree records, one for each degree.

Select the default term for which the system begins accumulating requirements for the academic plan. You can override the default value for individual students on the Student Plan page. Modification to these translate values requires significant programming.

Select a transcript level to determine the types of transcripts on which the system includes the specified data. Values are: Not Print, Official, Unofficial, Stdnt Life (student life), and Degr Prog (degree progress).

Enter the latest date that a plan can be populated for a new prospect record. You cannot assign a plan to a prospect if the system date is greater than the last prospect date.

Enter the last term in which students can be admitted to the academic plan. You cannot admit students to the academic plan after the term that you specify. The system will compare the admit term used in the student's application to this last term valid value. If the admit term is greater than this value, then the program is not available to the user. This field is optional.

Select to alter reporting sequences. This check box is a feature of PeopleSoft Academic Advisement.

Select to print a description on the diplomas for students who complete the academic plan. The Diploma Description field becomes available.

Select to print a description on the transcripts for students with the academic plan. The Transcript Description field becomes available.

Enter the description of the academic plan. This description appears on the diplomas for students who complete the academic plan. The PeopleSoft system currently does not provide a process to print diplomas.

Enter the description of the academic plan. This description appears on the transcripts for students with this academic plan. You can override this text when you prepare students' transcripts.

Enter the number of spaces that you want to indent the related description on the printed document.

Enter the CIP code for this academic plan. CIP codes are delivered with the system as translate values. You can modify CIP codes on the CIP Code Table page.

Enter the HEGIS code for this academic plan. HEGIS codes are delivered with the system as translate values. You can modify HEGIS codes on the HEGIS Code Table page.

Enter a NSC Classification. NSC Classification values are delivered with the system as translate values.

The system uses this value to derive a Class/Credential Level for each student in the NSC enrollment extract.

See Defining Academic Level and Load Rules.

Enter a field of study for the academic plan.

Select the unit of time you want to use to define the Program Length: Weeks, Months, or Years.

Enter the number of weeks, months, or years for the length of the Program.

Select a SULA Special Program. Values include:

• 2-year Bachelor's Degree (two-year bachelor's degree) – A bachelor's degree program that requires an associate degree or the successful completion of at least two years of postsecondary coursework as a prerequisite for admission into the program.

• Non-Cred Teacher Cert Pgm (non-credential teacher certification program) – A program that does not lead to a degree/certificate at an institution but leads to a State credential required for teaching.

• Not Applicable – Not applicable.

• Prep Crsewk Grad Prof Pgm (preparatory coursework graduate program) – Enrollment in preparatory coursework necessary for enrollment in a graduate or professional program.

• Prep Crsewk Ugrad Program (preparatory coursework undergraduate program) – Enrollment in preparatory coursework necessary for enrollment in an undergraduate or professional program.

• Selective Admission Assoc Degree (selective admission associate degree) – An associate’s degree program that:

  1. Requires an associate degree or the successful completion of at least two years of postsecondary coursework as a prerequisite for admission.

  2. Admits only a selected number of applicants based on additional competitive criteria which may include entrance exam scores, class rank, grade point average, written essays, or recommendation letters.

  3. Provides the academic qualifications necessary for a profession that requires licensure or certification by the State in which the coursework is offered.

See Setting Up 150 Percent Direct Subsidized Loan Limit (SULA).

Enter descriptions of the academic plan, such as information about special programs, faculty, and associated societies. You can then create a separate advisement report querying this field and print the report for brochures and other documentation.

Enter the academic organization that owns this academic plan. Define academic organization values on the academic organization tree in PeopleSoft Tree Manager. Modify them in the Academic Organization Table component.

Enter the percentage of the academic plan for which the academic organization is responsible. Ownership of the academic plan can be split between academic organizations, but the total percentage must equal 100.

Select to activate theField of Study Code,Field of Education Code, andDiscipline Group Code fields. Select this check box to designate the plan for DIISRTE reporting. The Course Code field in DIISRTE reporting uses either the student's plan (when marked as a DEST plan) or the student's program. Course Code, element 307, is important for DIISRTE reporting.

Enter a subject code; codes are defined by the New Zealand Ministry of Education. These codes are used in the Single Data Return Qualifications Completions file. You can create codes in the MoE Subject NZL component.

Enter a subject code; codes are used in the University Graduate Destinations Survey. You can create codes in the NZVCC Subject Codes NZL component.

Select to make the academic plan available for selection by the advisors when they define a what-if scenario for a student or pre-matriculated student using the What-If Report – Create What-if Scenario self-service page.

Select to make the academic plan available for selection by the pre-matriculated students when they define a what-if scenario using the What-If Report – Create What-if Scenario self-service page.

Select to make the academic plan available for selection by the students when they define a what-if scenario using the What-If Report – Create What-if Scenario self-service page.