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Setting Up For NSC Program Level Reporting

As of bundle 34 (July 2014) institutions must report program level data for each student, in addition to overall enrollment status and status effective date data. That is, if a student is pursuing multiple programs, an institution must report enrollment data by program in addition to overall (per student) enrollment status related data. Within the single row of data per student required by NSC, columns are available to report up to six sets of program level data (enrollment status, program start date and so on) per student.

In Campus Solutions, the requirement to report program level data is managed as follows: The NSC extract reports program level data per active academic career for the specified Consolidated Statistics reporting period. That is, NSC program data is equivalent to Campus Solutions career level data, because academic load is always calculated at the academic career level. This means that a student who is active and enrolled under multiple academic careers for a reporting period has an overall consolidated enrollment status/status date plus a set of enrollment status/dates for each active career. A student active in a single career - regardless of the number of active academic programs - has a consolidated enrollment status and a single (matching) program level status. The Consolidated Statistics logic that existed before bundle 34 continues to determine career primacy and program/plan primacy within each career.

Steps for Implementing NSC Program Level Reporting

  1. Academic Plan Table: You must define NSC Plan data. NSC program level data is sourced from the Academic Plan Table (select Set Up SACR, then select Foundation Tables, then select Academic Structure, then select Academic Plan Table).

    See Setting Up Taxonomy

  2. Financial Aid Set Up: Work with your Financial Aid office to ensure that the SULA Credential Level Cross Reference page is populated and that Title IV Weeks of Instruction data is available for students (by Aid Year).

    Credential Level values are entered on the SULA Credential Level Cross Reference page which maps Academic Plan Table NSC Classification values to SULA Credential Level values (select Set Up SACR, then select Product Related, then select Financial Aid, then select Loans, then select SULA, then select Credential Cross Reference).

    See:Setting Up 150 Percent Direct Subsidized Loan Limit (SULA)

    The Title IV Weeks of Instruction field is required when reporting program data where the published program length is measured in weeks or months. Financial Aid Academic Base Weeks is used to populate this field and the value is determined according to an established hierarchy.


    Understanding Consolidate Academic Statistics Process Calculations

    Establishing Defaults

  3. Statistics Type: Update (or create) your NSC Statistics Type: Enter a Year CIP Code Published value (as at July 2014, the current year published is 2010).

    See Setting Up Statistic Period Types

  4. Statistics Period(s): Create Academic Statistics Period(s) for NSC Reporting. The statistics period must use a Consolidation Trigger of Consolidation Date and you must assign an Aid Year value so that the process can access Financial Aid set up data.

    See Setting Up Academic Statistics Periods