Siebel Clinical Trial Management System Guide > Setting Up and Making Clinical Payments >

About Setting Up and Making Clinical Payments for Subject Activities

Payments to investigators and sites are set and adjusted at the following levels:

• Standard payment amounts are set by the financial administrator through the subject visit template
• Exceptions to standard payment amounts are set according to agreements negotiated by individual sites
• Payments can be further adjusted on a one-off only basis before the payment is generated

Not all subject activities have payment amounts associated with them. For example, obtaining informed consent might be a subject activity for which the site is not paid, but a site is paid for performing a blood test. Subject activities for which the site can be paid are referred to as payment subject activities. (In the Siebel Clinical interface, these activities are indicated by the Payment Flag field.)

In addition to subject activities, sites can be paid for other activities created at the site level, such as IRB (institutional review board) fees and equipment costs. Those activities can be designated as payable to the site with the Payment Flag field. For information about managing budgets at the protocol level, see Managing Clinical Projects.

You can use multiple currencies for a protocol. For more information about setting up currency conversions, see Siebel Applications Administration Guide.

Currencies and exchange rate dates are set at the following levels:

• Protocol level. A single currency code and exchange date is associated with a protocol record. All payments made to sites for the protocol are converted to and rolled up in the protocol currency.
• Region level. If regions are used for the protocol, then set a currency code and exchange date for the region. All site payments made in that region are converted to and rolled up in the region's currency.
• Site level. Set a currency code and exchange date for each site. When you use a subject visit template to create subject visits and activities, all payment activities are converted to the currency specified for the site on the exchange date that is set at the site level.