A Quick Reference for A/P Codes

This appendix contains these topics:

• Appendix A, "A/P Codes"

• Appendix A, "Payment Terms"

• Appendix A, "Document Types"

A.1 A/P Codes

System #	Menus	Code	Payment Status
G04	Accounts Payable	A	Approved for payment
G0411	Supplier & Voucher Entry	#	Payment in progress
G04111	Other Voucher Entry Methods	P	Paid in full
G0412	Manual Payment Processing	%	Withholding applies
G0413	Automatic Payment Processing
G0414	Accounts Payable Reports		Any others are a type of payment hold
G0421	Periodic Processes
G0422	Annual 1099 Processing	H	Held/Pending approval
G0431	Advanced & Technical Operations	R	Retainage
G04311	Batch Voucher Processing	D	Draft accepted
G04312	Download Master File to PC
G0441	Accounts Payable Setup

A.2 Payment Terms

Value	Term	Code	Status
Blank	Net 30	A	Due on the tenth of the next month
1	1/10, Net 30	D	Due upon receipt
1	Split Payment (50/50)	R	Due on the first of next month

A.3 Document Types

Code	Original Document	Code	Matching Document
PV	Voucher	PE	Change to Voucher Amount (when amount on a posted voucher is changed)
PR	Recurring Invoice	PK	Created when voucher is paid through automatic payment processing
PM	Manual Voucher (without voucher match)	PN	Created when a manual payment is processed
PD	Debit Memo	PO	Created when posted payment is voided
PL	Manual Voucher (voucher logging)	PT	EFT payment
NO	AP/AR Netting Voucher	NM	AP/AR netting matching document