This chapter contains these topics:
To understand the differences between the two most common voucher entry methods, standard vouchers and speed vouchers
To revise vouchers
To review and post vouchers
You must create a voucher before you can issue payment to your suppliers. Effective management of voucher processing is fundamental to your accounts payable department.
Voucher processing consists of:
Understanding voucher entry controls
Understanding G/L date warnings
Working with standard vouchers
Working with one time payments
Entering other types of vouchers
Working with model journal entries
Entering speed vouchers
Reviewing and approving vouchers
Reviewing vouchers
Approving voucher batches
Understanding the post process for A/P
Posting vouchers
Revising posted vouchers
Printing voucher journals
Voucher processing is one example of three-tier processing. All JD Edwards World systems use three-tier processing to manage batches of transactions. The term three-tier refers to three standard steps you perform.
The following graphic illustrates the three-tier process.
Depending on your needs, you can choose to enter the following types of vouchers:
Standard vouchers. These vouchers provide the most flexibility and options.
Speed vouchers. These vouchers offer less flexibility and fewer options than standard vouchers. However, they provide a quicker way of entering voucher and accounting information.
The following describes the features of standard and speed vouchers and the advantages and disadvantages of each:
Type | Advantage | Disadvantage |
---|---|---|
Standard voucher | You can:
|
You cannot:
|
Speed voucher | You can:
|
You cannot:
|
After you enter vouchers, you can review and approve them before posting. Use the review program to:
Review and approve batches
Review and change individual vouchers
Review and change journal entries
After you review and approve vouchers, post them to the general ledger. The post program:
Selects unposted vouchers and edits each transaction
Creates automatic offsets (document type AE) to A/P trade and tax accounts
Posts accepted transactions to the Account Balances table (F0902)
Marks the vouchers as posted in the Account Ledger (F0911 - post code = P) and A/P Ledger (F0411 - post code = D) tables
Prints a posting edit report, which lists any errors, and a posting journal report