This chapter contains these topics:
You can determine which types of supplemental data have been entered for your business units and then enter additional information in either the code or narrative format.
Figure 70-1 Supplemental Data Entry screen
From General Accounting (G09), choose G/L Advanced & Technical Operations
From G/L Advanced & Technical Operations (G0931), choose Business Unit Supplemental Data
From Business Unit Supplemental Data (G09312), choose Supplemental Data Entry
To enter coded entries, you enter specific information on the data entry form that corresponds to each data type that you have set up. This information can include dates, amounts, and categories.
You can have multiple lines of supplemental data for any data type.
The names of some fields are based on the names you entered when you set up the data type. The fields for which you can provide names include:
Code Title
Amount Title
Remark 1 Title
Remark 2 Title
You also specify whether the system verifies the codes against user defined codes. The system stores supplemental code data in the Business Unit Supplemental Data Codes table (F00692).
Your construction company has set up these coded data types:
Ground conditions
Precipitation
Wind conditions
Daily job logs
Incident log
You can enter specific information for each job site on the data entry form that corresponds to each data type. For example, on the Ground Conditions form, you can create an entry for a specific category of ground condition and fields for each condition, including:
The beginning date
The number of days of delay caused by that condition
Remarks
On Supplemental Data Entry
Complete the following field:
Business Unit
For any data type with a C (code) format, choose Select & Update to access User Defined Code Entry - Business Unit.
Figure 70-2 User Defined Code Entry - BU screen
On User Defined Code Entry - Business Unit, complete any of the following fields:
Log Type
Date
Summary Description
To enter the record, press Enter.
From General Accounting (G09), choose G/L Advanced & Technical Operations
From G/L Advanced & Technical Operations (G0931), choose Business Unit Supplemental Data
From Business Unit Supplemental Data (G09312), choose Supplemental Data Entry
You can copy any coded entry that applies to more than one customer record.
On Supplemental Data Entry
Complete the following field:
Business Unit
For any data type with a C (code) format, choose Select & Update to access User Defined Code Entry - Business Unit.
On User Defined Code Entry - Business Unit, complete the following field:
Business Unit
To copy the record, press Enter.
From General Accounting (G09), choose G/L Advanced & Technical Operations
From G/L Advanced & Technical Operations (G0931), choose Business Unit Supplemental Data
From Business Unit Supplemental Data (G09312), choose Supplemental Data Entry
Narrative text is associated with one of the following:
A narrative data type
A specific line of information for a coded data type
The system stores narrative text information in the Business Unit Supplemental Data Text table (F00693).
Your construction company has set up these narrative data types:
Legal description
General remarks
You can enter specific narrative information for each job site that corresponds to each narrative data type. For example, on Text Entry - Business Unit for the legal description, you can enter free-form text for the legal description of the job site.
On Supplemental Data Entry
Complete the following field:
Business Unit
For any data type with an N (narrative) format, choose Select & Update to access Text Entry - Business Unit.
Figure 70-3 Text Entry - Business Unit screen
To enter narrative text, press Enter.
From General Accounting (G09), choose G/L Advanced & Technical Operations
From G/L Advanced & Technical Operations (G0931), choose Business Unit Supplemental Data
From Business Unit Supplemental Data (G09312), choose Supplemental Data Entry
You can copy narrative text to assign the same text to multiple data types.
On Supplemental Data Entry
Complete the following field:
Business Unit
For any data type with an N (narrative) format, choose Select & Update to access Text Entry - Business Unit.
On Text Entry - Business Unit, choose Copy Text.
Complete the following field:
Business Unit
Use the Change action.
Figure 70-4 Main Terminal Building screen
On Business Unit - Copy - Data Type, select the data type from which you want to copy text.
Figure 70-5 Text Entry - Business Unit screen
Select the lines of text to copy.