13 Post G/L Journal Entries to Equipment

This chapter contains these topics:

13.1 Posting G/L Journal Entries to Equipment

After you verify the information in the unposted equipment journal entries, you must post the entries to the Item Balances table (F1202). All journal entries that are within the fixed asset (FX) range of AAIs must be posted to the Item Balances table to update the Equipment/Plant Management system with current transaction records.

13.2 Posting a Batch of Journal Entries

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From Fixed Assets (G12), choose Posting G/L to Fixed Assets

From Posting G/L to Fixed Assets (G1212), choose Post G/L Entries to Assets

Before G/L journal entries can be posted to equipment, the system verifies that each entry includes:

  • A G/L post code of P (posted to the Account Ledger table)

  • An account that is within the FX range you set up in the AAIs

  • A fixed asset post code of blank

  • A valid equipment number or an account that is within the cost account (FA) range of the AAIs

  • A hold code of blank

When you run the Post G/L Entries to Assets program, the system posts all equipment journal entries to the Item Balances table. The post program updates the Item Balances table and marks each transaction as posted.

13.3 Verifying the Post Process

After the post process is complete, the system generates a Post Unposted Fixed Asset Entries report. You can review this report to verify the results of the post. The report indicates all journal entries that were not posted and why. It also notes any automatic processes that might have occurred during the post.

Three messages can appear in the Message Area column on this report:

Message Description
Item Master Record Created This message indicates that the system created an equipment master and its corresponding balance record for a posted transaction. If you do not create these records for a piece of equipment before you run the post program, the system automatically creates them under the following circumstances:

  • The equipment number is blank in the Account Ledger table (F0911).

  • The object account is within the FA range of AAIs.

  • You use the Post G/L Entries to Assets program to run the post.

The system creates equipment masters and balance records based on the values that you enter in Item Setup Default Coding.
Item Number Assigned If you did not assign an equipment number to an unposted journal entry, this message indicates that the system has automatically assigned an equipment number based on the FA range in the AAIs.
Unable to Post-The record is not in the Item Master Table This message indicates that you did not assign an equipment number to an unposted journal entry and the system was unable to assign a number automatically.

Figure 13-1 Post Unposted F/A Entries report

Description of Figure 13-1 follows
Description of "Figure 13-1 Post Unposted F/A Entries report"

You can also verify the results of the post to equipment online. To review posted equipment transactions and the effects of the post on other account information, access the following forms:

Form Description
Equipment Search and Location Review new equipment and corresponding equipment masters that are generated by the post. This is useful if you split a general ledger transaction before running Post G/L Entries to Assets.
Cost Summary Review how the new transactions affect cost accounts and balances.
Assembly Components and NBV Review how parent and component relationships are affected by the post. You can also see any changes to the net book value of any piece of equipment.

See Also: