45 Update Equipment Billing Rates

This chapter contains this topic:

• Section 45.1, "Update Equipment Billing Rates"

45.1 Update Equipment Billing Rates

You can globally add, change, or delete the billing rate codes that you set up in the Billing Rates table. When you make changes to a billing rate code, you can also change any of the components associated with the rate code that you set up on the Rental Rates table.

For example, use Global Billing Rates Update to make the following changes to the Billing Rate Codes and Rental Rates tables:

• Delete an entire billing rate code

• Specify a new billing rate for an existing billing rate code

• Define a new rate code

• Make the same change to several existing rate tables at once

After you specify the Billing Rate Code that you want to change, you can make changes to rate code tables based on any of the following:

• Any combination of Rate Table, Rate Group, Equipment Number, and Start Effective Date fields

• Equipment numbers, based on any combination of Company, Responsible Business Unit, Location, Category Code 1 and Category Code 2

To update equipment billing rates

Navigation

From Equipment/Plan Management (G13), enter 27

From Advanced Operations (G1331), choose Global Billing Rates Update

1. On Global Billing Rates Update, to identify the rate code you want to revise, complete the following field:

   • Equipment Rate Code

   Figure 45-1 Global Billing Rates Update screen

   
   Description of "Figure 45-1 Global Billing Rates Update screen"
   
   

2. To identify the tables that you want to update with the new rate code information, complete the following fields:

   • Company

   • Rate Table

   • Responsible Business Unit

   • Rate Group

   • Location

   • Start Effective Date

   • Category Codes 1-2

   • Item Number

3. To make changes to the billing rate for the rate code, complete any of the following fields:

   • Billing Rate

   • Rate Component 01-10

   • Replacement Cost

   • Ending Effective Date

   The system prompts you to verify the new information.

4. To accept the changes, enter Y in the following field:

   • Enter Y to Update

   The system submits the update directly to batch. After the job is complete, you can view your changes on the Billing Rates Table.

45.1.1 What You Should Know About

Billing Rates	Description
Using default values	The default value for all rate code fields is blank, except for Equipment Class, where the default value is an asterisk (*) or "all". When you use the default value as selection criteria in a field, the system includes all rate codes that contain a valid value for that field in the global update. You limit the tables that you want to change by entering a value in selected fields when you identify the rate code table. If you leave a field blank when identifying the rate code tables you want to change, the system changes all of those records.
Billing rate components	If you update the billing rate components, the total of the components must equal the billing rate amount. You can use an asterisk (*) to indicate that you do not want the billing rate amount or a billing rate component to change. If you leave the billing rate amount blank, the system calculates a new billing rate amount from the rate component amounts that you enter.

See Also:

• Section 38.1, "Setting Up Billing Rate Code Hierarchy" for more information about how the system uses the Billing Rate Code table that you define to bill for equipment use

• Section 38.2, "Defining Rental Rates for Equipment" for more information about how the system uses the Rental Rates table that you define to bill for equipment use