This chapter contains these topics:
To enter information about employees to ensure that they will get paid
To enter job-related information to ensure appropriate compensation
To enter home business unit information for accounting and reporting purposes
To enter essential tax information for taxing and government reporting
You can enter and maintain employee master and profile information.
Complete the following tasks:
Enter employee information
Enter employee instructions
Enter additional employee information
Enter information for multiple jobs
Work with employee profile data
Review employee information
Revise employee information
You must create a master record for each employee you want to include in your payroll. After you have entered employee-related information, you must verify that you have entered it correctly. You review the accuracy of the information before you enter timecards to ensure that the timecards for the current payroll cycle have the most current data.
The system uses employee information, such as tax and job data, to produce employee payments. After you enter master information for an employee, you can enter additional pay information, such as labour distribution instructions or deductions and benefits assignments.
You can also enter optional information about your employees in addition to the standard data that the system requires to pay an employee. Optional employee information is commonly used for special taxing and reporting purposes or other requirements of your company.
You can change employee data at any time. Typical changes include:
Leaves of absence
Name and address
You enter profile data, also known as supplemental data, to create a user defined database of auxiliary information on employees, such as:
Training and educational background
Entering and using employee profile data makes it easy to search on this information to locate employees who meet specific criteria. You do not use the supplemental data in the employee's profile to process payroll.