2 Overview to Employee Information

This chapter contains these topics:

2.1 Objectives

  • To enter information about employees to ensure that they will get paid

  • To enter job-related information to ensure appropriate compensation

  • To enter home business unit information for accounting and reporting purposes

  • To enter essential tax information for taxing and government reporting

2.2 About Employee Information

You can enter and maintain employee master and profile information.

Complete the following tasks:

  • Enter employee information

  • Enter employee instructions

  • Enter additional employee information

  • Enter information for multiple jobs

  • Work with employee profile data

  • Review employee information

  • Revise employee information

2.2.1 Employee Master Information

You must create a master record for each employee you want to include in your payroll. After you have entered employee-related information, you must verify that you have entered it correctly. You review the accuracy of the information before you enter timecards to ensure that the timecards for the current payroll cycle have the most current data.

The system uses employee information, such as tax and job data, to produce employee payments. After you enter master information for an employee, you can enter additional pay information, such as labour distribution instructions or deductions and benefits assignments.

You can also enter optional information about your employees in addition to the standard data that the system requires to pay an employee. Optional employee information is commonly used for special taxing and reporting purposes or other requirements of your company.

You can change employee data at any time. Typical changes include:

  • Promotions

  • Raises

  • Leaves of absence

  • Transfers

  • Name and address

2.2.2 Employee Profile Information

You enter profile data, also known as supplemental data, to create a user defined database of auxiliary information on employees, such as:

  • Emergency contact

  • Skills

  • Licenses

  • Training and educational background

Entering and using employee profile data makes it easy to search on this information to locate employees who meet specific criteria. You do not use the supplemental data in the employee's profile to process payroll.