Index

A  B  C  D  E  F  G  H  I  J  L  M  N  O  P  Q  R  S  T  U  V  W  Y 

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A

Accounts Payable system, 1.4

Accumulated wages

attaching a contract calendar, 3.3

generating timecards, 17.1

insufficient hours accumulated, 17.1.1

multiple jobs, 6.2.1

Additional Payroll Cycle Parameters form, 20.2.1

Address form, 3.2.1, 5.2

Advance Payoff Parameters form, 36.8

Advances

flat dollar interim cheque, 36.6

multiple, 36.8.1

net amount interim cheque, 36.8

Time Entry by Individual form, 36.8

Analysis of Hours report, 34.6

Anniversary balances

reviewing, 31.8

Assigning a new cheque number and date, 33.3

Assigning category codes and geographic data codes, 5.6

Assigning DBAs, 4.3.1

Attaching a contract calendar, 3.3

Auto Deposit Instructions form, 4.4.1

detail area, 4.4.1

Automatic accounting instructions

overview, 1.2.3.1

Automatic advance processing format, 36.1

Automatic deposit

entering instructions, 4.4

voiding, 33.2.1

Automatic deposits

printing with cheques, 22.2.4

Automatic Overtime Calculation report, 16.1.4

Automatic Timecard Generator form, 16.1.2

Autopay

overview, 1.2.1.3

standard hours displayed

pre-payroll, 20.2.2

Available leave

reviewing information, 32.5

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B

Balances

anniversary

reviewing, 31.8

fiscal

reviewing, 31.8

Bank Reconciliation Register, 40.5

Basic Employee Revisions form, 5.2

Batch

approving for post, 27.4

approving from post, 27.4

Batch Review by Pay Type form, 15.3.7

Batch Summary by Batch form, 15.3.4

Detail Batch Review form, 15.3.9

journal entries

reviewing, 27.2

preventing posting, 27.4.1

purging

uploaded batches, 18.6

reviewing detail information, 15.3.9

reviewing timecards, 15.3

reviewing totals by batch, 15.3.4

Batch File Revisions by Individual form, 18.2

Batch Summary by Batch form

work date, 15.3.5, 15.3.8, 15.3.10

Benefit/Accrual Inquiry form, 32.4

Benefits

calculations

timecard pro forma journal entries, 50.6.1

Bonus

entering by employee, 11.4

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C

Calculating an employee’s hourly rate, 11.3, 11.3

Calendar month

payroll history, 29.2.1

Calendar Transaction Ledger form, 31.6

detail area, 31.6

Canadian Cheque Print Parameters screen, 22.2.3, 22.2.3

correcting printer errors, 22.2.7

Canadian Direct Deposit Report, 22.4.2

Canadian Employment Insurance Register, 25.4

Canadian tax information

entering, 3.2.1

Canadian Tax Information form, 3.2.1

Category codes

assigning, 5.6

timecards by day, 13.1.1

timecards by job or business unit, 12.3.1

Category Codes and Geographic Data form, 5.6

Changes only processing

after printing payments, 20.8.1

pre-payroll, 20.8

Changing an interim cheque, 36.3

Changing employee information

on employee entry, 3.2.1

Changing employee information on a Record of Employment (ROE), 46.3

Changing payment reconciliation status manually, 40.3

Changing profile data, 7.4

Check control number

on Payroll Register, 20.3.1

Check Reconciliation-Update History report

reconciled field, 40.4.2

status field, 40.4.2

Cheque Reconciliation form, 40.2

Cheque Reconciliation-Update History report, 40.4

Cheques

interim, 35.2

locating, 33.3.1

new number and date, 33.3

printing, 22.2.3

voided

correcting, 33.2.1

Choosing an existing Payroll ID, 20.2.3

Comments

attaching to Records of Employment (ROEs), 46.1, 46.1

Commission de la Construction du Quebec (CCQ) report, 42.9

building the workfile, 42.8

printing, 42.9

reported deductions, 42.9.1

Commission Information form, 4.5

Contract Billing system, 1.4

Contract Calendar form, 3.3.1

Contract calendars

attaching to employee record, 3.3

entering multiple jobs, 6.2.1

removing, 3.3.2

Copy Text form, 7.3.1

Copying all profile data for an employee, 7.3.3

Copying labour distribution instructions, 11.8

during time entry, 11.8

Copying profile data, 7.3

Correcting a serial number for an ROE, 48.4

Correcting errors in pre-payroll processing, 28.1

Correcting printer errors, 22.2.7

Create Multiple ROE Requests form, 46.2, 46.2

Creating a new payroll ID, 20.2.1

Creating a version of the Payroll batch server, 18.4

Creating the CCQ workfile, 42.8

Creating the Job Billing Register Workfile, 43.2

Creating the workfile for pro forma journal entries, 24.2

Creating timecards form uploaded information, 18.5

Creating timecards from uploaded information, 18.5

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D

Daily Timecard Entry form, 13.1

Dates, Eligibility, and EEO form, 5.4

DBA Audit report, 30.6

DBA Instructions form, 4.3.1

detail area, 4.3.1

DBA One-Time Overrides form, 11.7

detail area, 11.7

reviewing DBA information, 11.7.1

reviewing timecards, 11.7.1

DBA Register, 15.4.4, 25.3

DBA Transaction Detail table (F0609), 11.7

Deduction Benefit Register report, 30.5.1

Deductions, benefits, accruals (DBAs)

Audit report, 30.6

Deductions, benefits, and accruals (DBAs)

assigning, 4.3.1

calculation errors, 28.1.5

DBA Register, 25.3

employee instructions, 4.3

overriding temporarily

by employee, 11.7

overview, 1.2.2.3

reviewing, 4.3.4

summary reports, 30.5

Defining occupational pay rate tables, 6.3

Deleting a Record of Employment (ROE), 48.3

Deleting an interim cheque, 36.7

Deleting an unposted batch of pro forma journals, 50.6

Deleting information

profile data, 7.4.1

Deletion of Issued ROE form, 48.3.1

Denominations report, 22.4.3

Detail Batch Review form, 15.3.9

Dock pay

Available leave report, 34.9

year-to-date balances, 34.9

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E

Employee DBA Instructions report, 8.5

Employee DBA Review form, 4.3.4

Employee entry

attaching a contract calendar, 3.3

Employee Entry form, 3.2

Employee information

Address Book, 3.2.1

alternative entry method, 3.2.1

basic employee data, 5.2

category codes and geographic data codes, 5.6

commissions, 4.5

DBA amount override, 11.7

deductions, benefits, and accruals (DBAs), 4.3

deleting records, 3.2.1

employee master

updating, 9.4.4

employee status, 9.2

entering, 3.1

entering additional data for existing employees, 5.2.1

entering additional information, 5.1

entering dates, eligibility, and EEO information, 5.4

entering instructions, 4.1

entering international information, 5.5

future changes

entering, 9.4.2

for data item, 9.4

pay rates, 9.3

labour distribution instructions, 4.2

mass changes, 9.5

master record

defined, 2.2.1

multiple jobs, 6.1

pay and tax information, 5.3

profile data, 7.1

defined, 2.2.2

profile reports, 7.6

rehiring, 9.2.1

updating DBA instructions, 9.2.2

reviewing, 8.1

revising, 9.1

terminating an employee, 9.2

Employee Information form, 7.2.2

Employee instructions

automatic deposit instructions, 4.4

Employee Instructions form

code format, 7.2.4

copying narrative text, 7.3.1

Employee International Data form, 5.5.1

Employee Labour Distribution report, 8.4

Employee Lockout form, 23.2

Employee Master Mass Changes form, 9.5.1

Employee Master Revisions form, 9.4.2

detail area, 9.4.2

Employee Multiple Job Entry form, 6.2

detail area, 6.2

Employee Pay and Tax Register, 30.4.1

Employee Profile Workfile report, 7.6.5

Employee Roster, 8.2

Employee Roster with Rates, 8.3

Employee Time Sheets report, 15.5

Employment insurance (EI), 46

Holiday Table form, 45.3

updating, 47

updating history for only paper copies, 47.2

Entering a bonus for an employee, 11.4

Entering a single ROE, 46.1

Entering a standard interim cheque, 36.2

Entering additional data for an existing employee, 5.2.1

Entering additional employee information, 5.1

Entering an interim cheque for a flat dollar advance, 36.6

Entering an interim cheque for a net advance, 36.8

Entering an interim cheque for a termination, 36.4

Entering an interim cheque to record manual calculations, 36.5

Entering automatic deposit instructions, 4.4

Entering basic employee data, 5.2

Entering changes for rates only, 9.3

Entering commission information

Commission information

entering, 4.5

Entering dates, eligibility, and EOC information, 5.4

Entering employee instructions, 4.1

Entering employee master information, 3.2

Entering employee multiple job information, 6.1

Entering essential timecard information

by employee, 11.2

Entering essential timecard information by job or business unit, 12.2

Entering future changes, 9.4.2

Entering interim cheques, 36.1

Entering international employee information, 5.5

Entering labour distribution instructions, 4.2

Entering multiple Records of Employment (ROEs), 46.2

Entering pay and tax information, 5.3

Entering profile data, 7.2

Entering profile data in code format, 7.2.4

Entering profile data in narrative format, 7.2.2

Entering records of employment, 46

Entering site information, 12.3

timecards by job or business unit, 12.3

Entering timecards by day, 13.1

Entering timecards by job or business unit, 12.1

entering timecards with, 14.1

Entering timecards with equipment information, 14.1

Entering work order information, 11.5

by employee, 11.5

Equal Opportunity Commission (EOC)

entering information, 5.4

visible minorities

entering information, 5.5.2

Equipment information, 14.1

Equipment/Plant Management system

System integration

Equipment/Plant Management system, 1.4

Errors

DBA calculation, 28.1.5

examples of payroll errors, 28.1

group plan, 28.1.6

Estimated pay, 36.8.1

Example

specifying search criteria, 7.5.5

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F

Features

employee information, 1.1

file tax forms, 1.1

government reporting requirements, 1.1

payment options, 1.1

payroll environment, 1.1

payroll history, 1.1

Payroll overview, 1.1

payroll processing, 1.1

printing checks, 1.1

tax calculation, 1.1

time entry methods, 1.1

Federal Tax Distribution Summary report, 20.5

Final update

abnormal ending, 26.2.1

running, 26.1, 26.2

Final Update form, 26.2

Fiscal balances

reviewing, 31.8

Flat dollar advance

interim cheques, 36.6

Forms

Additional Payroll Cycle Parameters, 20.2.1

Address, 5.2

Address Window, 3.2.1

Advance Payoff Parameters, 36.8

Auto Deposit Instructions, 4.4.1

Automatic Timecard Generator, 16.1.2

Basic Employee Revisions, 5.2

Batch File Revisions by Individual, 18.2

Batch Review by Pay Type, 15.3.7

Batch Summary by Batch, 15.3.4

Benefit/Accrual Inquiry, 32.4

by Employee with Equipment, 14.1.1

Calendar Transaction Ledger, 31.6

Canadian Cheque Print Parameters, 22.2.3, 22.2.3

Canadian Tax Information, 3.2.1

Category Codes and Geographic Data, 5.6

Cheque Reconciliation, 40.2

Commission Information, 4.5

Contract Calendar, 3.3.1

Copy Text, 7.3.1

Create Multiple ROE Requests, 46.2, 46.2

Daily Timecard Entry, 13.1

Dates, Eligibility, and EEO, 5.4

DBA Instructions, 4.3.1

DBA One-time Overrides, 11.7

Deletion of Issued ROE form, 48.3.1

Detail Batch Review, 15.3.9

Employee DBA Review, 4.3.4

Employee Entry, 3.2

Employee Information, 7.2.2

Employee Lockout, 23.2

Employee Master Mass Changes, 9.5.1

Employee Master Revisions, 9.4.2

Employee Multiple Job Entry, 6.2

Final Update, 26.2

General Ledger Batch Review, 27.3

History and Turnover Information Only, 3.2.1, 5.2

Holiday Table, 45.3

Interim Check Parameters, 36.2

Interim Cheque Entry, 36.2, 36.4, 36.5

Interim Cheque Inquiry, 36.2, 36.2.1

Interim Delete Control, 36.7

International Data, 5.5.1

Journal Entries, 27.3

Labour Distribution Pay Period, 11.8.1

Mass Change-Data Selection, 9.5.1

Mass Change-Employee Selection, 9.5.1

Master Pay Cycles, 20.2.1

Monthly Net/Cumulative Taxes, 30.3

Monthly Tax Ledger, 30.4

Monthly Transaction Ledger, 31.7

Net Pay Instructions, 21.1

Net-Cumulative/Calendar Month, 31.5

Net-Cumulative/Payroll Month, 31.4

Occupational Pay Rates, 6.3

Pay and Tax Information, 5.3

Pay Cycle Review, 21.1

Pay Cycle Review/Reset, 23.1

Pay Rate Information, 9.3

Paycheque Inquiry and Void, 33.2, 33.2

Paycheque Review & Void, 33.2

Payroll Batch File Review, 18.2

Payroll Journal Batch Review, 27.2

Payroll Journal Entries, 24.2

Payroll Reports Only, 25.2

Payroll Version ID Employee, 23.2

Payroll Version ID Employee Window, 21.1

Pre-Payroll Processing, 20.2.1

Pre-Payroll Processing ID Summary, 21.1

Print Check Parameters, 23.6

Print Multiple ROEs, 47.1, 47.1

Print Paycheques, 22.2.4

Process ROEs/Update History, 47.1

Profile by Data Type, 7.5.3

Profile by Employee, 7.5.1

Profile Copy, 7.3.3

Profile Data Entry, 7.2.2

Profile Multiskill Search, 7.5.5

Quarterly Balances/Calendar Month, 31.3

Quarterly Balances/Payroll Month, 31.2

Quarterly Tax Balances, 30.2

Re-issue of Issued ROE, 48.2

Reissue Paycheques, 33.3

Reset Payroll Lockout, 23.3

Reset Payroll Parameters, 23.7

Review by Date, 15.3.1

ROE Comments Window, 46.1

ROE Detail Inquiry, 48.1.1

Summary of Multiple ROE Print, 47.1

Termination/Rehire, 9.2

Time and Pay Inquiry, 32.3

Time Entry by Individual, 36.2, 36.8

Timecard Journal Batch Review, 50.4

Update History Only, 47.2

YTD Balances/Fiscal & Anniversary, 31.8

Future changes

effective date, 9.4.3

employees with contract calendars attached, 9.4.3

entering, 9.4.2

future values, 9.4.3

hourly and salary rates, 9.4.3

revision methods, 9.4.3

terminating an employee, 9.4.3

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G

General Accounting system, 1.4

General Ledger Batch Review form, 27.3

General ledger entry

reversing, 33.2.1

General Ledger Posting Journal, 27.7

General liability

payroll history, 32.2

Generating overtime timecards automatically, 16.1

Generating timecard pro forma journal entries, 50.2

Generating timecards for accumulated wages, 17.1

Geographic data codes, 5.6

Governmental report

Workers Compensation Register, 42.3

Governmental reports, 42.1

Commission de la Construction du Quebec (CCQ), 42.9

federal tax distribution, 42.2

Provincial Tax Distribution Summary, 42.7

Report on Hirings, 42.5

Survey of Employment, Payroll and Hours, 42.4

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H

Health and Welfare Reports

by employee, 43.10

Historical Payroll Register

date range, 34.8.2

History and turnover information

new employee, 3.2.1

History and Turnover Information Only form, 3.2.1, 5.2

Holiday table

setup

Records of Employment (ROEs), 45.3

when to use, 45.3

Holiday Table form, 45.3

Hourly rate

overview, 1.2.2.2

Human Resources system, 1.4

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I

Interim

cheques, 35.2

Interim Check Parameters form, 36.2

Interim Cheque Entry form, 36.2

flat dollar advance, 36.6

record manual calculations, 36.5

termination cheque, 36.4

Interim Cheque Inquiry form, 36.2, 36.2.1

Interim cheques

batch processing, 35.2

changing, 36.3

deleted, 36.7.1

deleting, 36.7

entering, 36.1

flat dollar advance, 36.6

net advance, 36.8

standard, 36.2

termination, 36.4

format 2

net advance, 36.8

when to use, 36.1

Interim Cheque Integrity report, 25.6

locked employees in active payroll, 36.2.1

manual calculations, 36.5

merged cheques, 36.2.1

overview, 1.2.4.1

payroll cycle, 38.3

printing, 37.1

regular payroll cycle, 38.2

reviewing calculations, 36.2.1

timecard status code, 36.7.1

updating, 38.1

when to print and update, 35.2.1

Interim Delete Control form, 36.7

International information

Canadian employees

additional information, 5.5.1

entering, 5.5

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J

Job Billing Register

creating the workfile, 43.2

Job Billing Registers

Detail, 43.3

General Liability by Job, 43.8

Health and Welfare Summary, 43.6

reviewing the detail, 43.3

Job Cost system

System integration

Job Cost system, 1.4

Job or business unit

essential timecard information, 12.2

timecards, 12.1

Job type versus job

overview, 1.2.1.1

Job, trust, and union reports, 43.1

Jog logs

payroll processing, 20.2.2

Journal Batch Proof

rerunning, 24.4

Journal entries

deleting an unposted batch, 50.6

locked timecards, 50.6.1

Pay Period Journal Batch Proof report, 24.3

payroll cycle, 27.1

posting

manually, 27.5

timecard pro forma, 50.5

pro forma

processing, 24.1

pro forma from timecards, 50.2

pro forma workfile

creating, 24.2

processing

prior to the payroll cycle, 50.1

rerunning, 23.7.1

reviewing

timecard pro forma batches, 50.4

reviewing batches, 27.2

revising, 27.3

timecard pro forma

benefit calculations, 50.6.1

timecard pro forma batches

type 5, 50.4

type P, 50.4

timecards in an active ID, 50.6.1

working with, 27.1

Journal Entries form, 27.3

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L

Labour distribution instructions, 4.2

copying, 11.8

by hour, 11.8.1

by percentage, 11.8.1

multiple jobs, 11.8.2

Locating people who meet multiple criteria, 7.5.5

Locked employees

displayed during payroll cycles, 21.1.1

Locked out employees

payroll cycle, 19.2.2

Locked timecards

revising, 15.6.2

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M

Manual calculations

interim cheques, 36.5

Mass Change-Data Selection form, 9.5.1

Mass Change-Employee Selection form, 9.5.1

detail area, 9.5.1

responding to the yes or no prompt, 9.5.2

Mass changes, 9.5

applying changes, 9.5.2

employees with contract calendars attached, 9.5.2

omitting and reloading employees, 9.5.2

Mass one time termporary override of dba data, 11.7

Master Pay Cycles form

creating a payroll ID, 20.2.1

Monthly Net/Cumulative Taxes forms, 30.3

Monthly tax balances, 30.3

Monthly Tax Ledger form, 30.4

Monthly Transaction Ledger form, 31.7

Multi-cheque processing, 36.8.1

Multiple job information

copying labour distribution, 11.8.2

entering, 6.1

labor distribution instructions, 4.2.1

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N

Net pay instructions

overview, 1.2.2.4

Net Pay Instructions form, 21.1

Net-Cumulative/Calendar Month form, 31.5

Net-Cumulative/Payroll Month form, 31.4

reviewing transaction details, 31.4.1

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O

Occupational pay rates

defining, 6.3

in time entry, 6.3.1

Occupational Pay Rates form, 6.3

One Time Overrides Z File program (P06OTO1Z), 11.7

Overriding DBA amounts temporarily, 11.7

Overriding DBA data temporarily en masse one time, 11.7

Overriding system-supplied information temporarily, 11.6

Overtime timecards

generating, 16.1

when to generate, 16.1

Overview

payroll system flow, 1.3

system features, 1.1

system integration, 1.4

terms and concepts, 1.2

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P

P060190 (dates, eligibility, and EEO), 5.4

Pay

estimated, 36.8.1

Pay and Tax Information form, 5.3

Pay Cycle Review/Reset form, 21.1, 23.1

detail area, 21.1

Pay frequency

overview, 1.2.1.2

Pay Period Journal Batch Proof report, 24.3

rerunning, 24.4

Pay Rate Information form

future rate changes, 9.3

Pay rates

changing

timecards, 11.2.1

defining occupational tables, 6.3

future changes, 9.3

employees with contract calendars attached, 9.3.1

Pay types

Batch Review by Pay Type form, 15.3.7

estimated pay, 36.8.1

overview, 1.2.2.1

reviewing timecards, 15.3.7

Paycheque Inquiry and Void form, 33.2

Paycheques

defined, 22.1

locating, 33.3.1

Payment history, 40.4

Payment history information

reviewing, 33.2.1

Payment reconciliation, 39.2, 40.1

changing status manually, 40.3

reconciling payment history, 40.4

reviewing status, 40.2

Payment reports

pre-payroll, 20.6

Payments

attachments, 22.2.2

automatic deposits, 22.1

correcting printer errors, 22.2.7

correcting the payment date, 22.2.2

duplicate numbers, 22.2.2

Paycheque Review & Void form, 33.2

paycheques, 22.1

payslips, 22.1

printing, 22.2

printing cheques only, 22.2.3

reconciling, 40.1

reprinting, 22.2.2

terminate employee

cease pay, 9.2

continue pay, 9.2

version number, 22.2.2

voided on cheque register, 22.2.8

voiding, 33.2

workfile

resetting, 23.5, 23.6

Payroll

overview, 1.4

Summary Payroll Register, 25.7

system features, 1.1

system flow, 1.3

system integration, 1.4

Payroll Batch File Review form, 18.2

detail area, 18.2

Payroll Cheque Register, 22.4.1

payroll cycle, 25.1

Payroll cycle

final update, 26.1, 26.2

interim cheques, 38.2

interim cheques only, 38.3

journal entries, 27.1

locked out employees, 19.2.2

overview, 19.2

payroll IDs, 19.2.1

printing reports, 25.2

reloading reports, 25.2.1

reports, 25.1

selecting versions, 25.2.1

reset authorization, 23.1.1

resetting individual employee records, 23.2

resetting status codes, 23.7

resetting steps, 23.1

resetting the payment workfile, 23.5, 23.6

resetting the payroll ID, 23.3

reviewing information, 21.1

Payroll Exception report, 15.4.2

Payroll history, 29.2

benefits and accruals, 32.4

calendar month, 29.2.1

calendar transaction ledger, 31.6

DBA Audit report, 30.6

DBA summaries, 30.5

earnings and tax information history, 30.1

fiscal and anniversary balances, 31.8

monthly DBA balances by calendar month, 31.5

monthly PDBA balances by payroll month, 31.4

monthly tax balances, 30.3

monthly tax ledger, 30.4

monthly transaction ledger, 31.7

payments, 33.1

payroll month, 29.2.1

PDBA balances by payroll month, 31.2

quarterly PDBA balances by calendar month, 31.3

quarterly tax balances, 30.2

reports

Analysis of Hours, 34.6

earnings and tax history, 34.2

Employee Pay and Tax Register, 30.4.1

Historical Payroll Register, 34.8

PDBA History by Company, 30.8, 34.3

PDBA History by Employee, 34.4

Tax History by Company, 34.2.1

Tax History by Employee, 34.2.3

Time and Pay Entry Register, 30.7

reviewing reports, 34.1

time and pay, 32.3

transaction history, 31.1

voiding payments, 33.2

workers compensation and general liability, 32.2

Payroll IDs

choosing an existing, 20.2.3

creating, 20.2.1

deleting parameters, 23.3.1

payroll cycle, 19.2.1

resetting, 23.3

version numbers, 20.1

Payroll Journal Batch Review form, 27.2

Payroll Journal Entries form, 24.2

Payroll month

payroll history, 29.2.1

Payroll Register

pre-payroll, 20.3.1

Payroll registers

pre-payroll, 20.3

Payroll reports

rerunning, 23.7.1

Payroll Reports Only form, 25.2

Payroll Version ID Employee form

resetting records, 23.2

Payroll Version ID Employee Window, 21.1

Payroll Voucher Edit report, 26.3

Periodic reports, 41.2

Job, trust, and union, 43.1

Posting

manually, 27.5

preventing, 27.4.1

timecard pro forma journal entries, 50.5

errors, 50.5.1

Posting Edit report, 27.6

Posting payroll journal entries manually, 27.5

Posting timecard pro forma journal entries to the general ledger, 50.5

Pre-payroll

rerunning, 23.7.1

Pre-payroll processing, 20.1

choosing existing IDs, 20.2.3

correcting errors, 28.1

example: DBAs do not calculate, 28.1.5

example: employee not included in payroll cycle, 28.1.1

reviewing pay start and stop dates, 28.1.3

reviewing timecards for hourly employees only, 28.1.4

creating new IDs, 20.2.1

for changes only, 20.8

job logs, 20.2.2

registers, 20.3

subsequent payrolls, 20.2.2

Pre-Payroll Processing form, 20.2.1

Pre-Payroll Processing ID Summary form, 21.1

Print Checks Parameters form

resetting the payment workfile, 23.6

Print Multiple ROEs form, 47.1, 47.1

Print Paycheques screen, 22.2.4

Printing

Canadian Cheque Print Parameters screen, 22.2.3, 22.2.3

cheques and autodeposits, 22.2.4

correcting errors, 22.2.7

employee time sheets, 15.5

interim cheques, 37.1

locked records, 37.1.1

payments

status changes, 23.7.1

payroll cycle reports, 25.2

Print Paycheques screen

autodeposits, 22.2.4

Printing and Updating ROEs simultaneously, 47.1

Printing cheques and autodeposits, 22.2.4

Printing cheques only, 22.2.3, 22.2.3

Printing interim cheques, 37.1

Printing payroll cycle reports, 25.2

Printing the CCQ report, 42.9

Pro forma journal entries

workfile

creating, 24.2

Pro forma journal entry, 24.1

Process ROEs/Update History form, 47.1

Processing and updating Records of Employment (ROEs), 47

Processing changes

pre-payroll, 20.8

Processing future changes for any data item, 9.4

Processing journal entries prior to the payroll cycle, 50.1

Processing mass changes, 9.5

Processing options

employee entry programs, 5.2.2

Processing pre-payroll, 20.1

Processing pre-payroll for changes only, 20.8

Processing pro forma journal entries, 24.1

Processing the final update, 26.1

Profile by Data Type form, 7.5.3

detail area, 7.5.3

Profile by Employee form, 7.5.1

Profile Copy form, 7.3.3

Profile data

changing, 7.4

code data, 7.4

narrative data, 7.4

copying, 7.3.1

all data for an employee, 7.3.3

narrative text, 7.3.1

using roll keys, 7.3.2

deleting information, 7.4.1

entering, 7.1

code format, 7.2.4

multiple types of information, 7.2.1

narrative format, 7.2.2

locating, 7.5.5

multi-skill search

example, 7.5.5

reviewing, 7.5

by data type, 7.5.3

by employee, 7.5.1

reviewing profile reports, 7.6

searching, 7.5.6

Profile data entry

revising

code format, 7.2.5

Profile Data Entry form, 7.2.2

code format, 7.2.4

Profile Multiskill Search form, 7.5.5

detail area, 7.5.5

Programs and ID

P070531 (interim cheque entry), 36.5

Programs and IDs, 5.4

P00531 (interim cheque entry), 36.2

P060101 (employee entry), 3.2

P060102 (employee lockout), 23.2

P060111 (basic employee revisions), 5.2

P060118 (employee multiple job entry), 6.2

P060121 (pay and tax information), 5.3

P060131 (pay rate information), 9.3

P060161 (termination/rehire), 9.2

P060181 (DBA instructions), 4.3.1

P060193 (category codes and geographic data), 5.6

P0601Z (batch file revisions by individual), 18.2

P0601Z (payroll batch file review), 18.2

P060231 (occupational pay rates), 6.3

P06042 (employee master revisions), 9.4.2

P06045 (mass change-employee selection), 9.5.1

P06045P (mass change-data selection), 9.5.1

P06045V (employee master mass changes), 9.5.1

P060612 (cheque reconciliation), 40.2

P06083 (YTD balances/fiscal & anniversary), 31.8

P06087 (employee DBA review), 4.3.4

P060910 (U.S. quarterly balances/payroll month), 31.2

P060911 (U.S. net-cumulative/payroll month), 31.4

P060912 (U.S. monthly transaction ledger), 31.7

P060913 (calendar transaction ledger), 31.6

P060914 (U.S. quarterly balances/calendar month), 31.3

P060915 (U.S. net-cumulative/calendar month), 31.5

P060920 (U.S. quarterly tax balances), 30.2

P060921 (U.S. monthly net/cumulative taxes), 30.3

P060922 (U.S. monthly tax ledger), 30.4

P060931 (benefit/accrual inquiry), 32.4

P06099 (time and pay inquiry), 32.3

P061121 (time entry by individual), 36.2

P061171 (by employee with equipment), 14.1.1

P061191 (daily timecard entry), 13.1

P061201 (review by date), 15.3.1

P061211 (batch summary by batch), 15.3.4

P061221 (batch review by pay type), 15.3.7

P061231 (detail batch review), 15.3.9

P061502 (automatic timecard generator), 16.1.2

P061DC (interim delete control), 36.7

P062102 (additional payroll cycle parameters), 20.2.1

P06215 (reset payroll parameters), 23.7

P062161 (reset payroll lockout), 23.3

P06217 (pay cycle review/reset), 21.1, 23.1

P06220 (payroll journal entries), 24.2

P06240 (payroll reports only), 25.2

P06250 (Final Update), 26.2

P06260 (payroll journal batch review), 27.2

P06260 (timecard journal batch review), 50.4

P063504-1 (print checks parameters), 23.6

P063504-2 (print checks parameters), 23.5

P063504-3 (print checks parameters), 23.5

P065011 (auto deposit instructions), 4.4.1

P069061 (master pay cycles), 20.2.1

P06915 (holiday table), 45.3

P06EMP (payroll version ID employee), 23.2

P06EMP (payroll version ID employee window), 21.1

P06LDH (labour distribution pay period), 11.8.1

P06NPI (net pay instructions), 21.1

P06OTO (DBA one-time overrides), 11.7

P06OTO1Z (one time overrides z file), 11.7

P070105 (Canadian tax information), 3.2.1

P07025 (commission information), 4.5

P07052 (interim cheque inquiry), 36.2, 36.2.1

P070531 (interim cheque entry), 36.4

P070533 (advance payoff parameters), 36.8

P07053A1 (interim check parameters), 36.2

P07060 (paycheque inquiry and void), 33.2

P07061 (paycheque review & void), 33.2

P07062-1 (create multiple ROE requests), 46.2

P070621 (reissue paycheques), 33.3

P07062-2 (create multiple ROE requests), 46.2

P07062V (create multiple ROE requests), 46.2

P07064 (ROE detail inquiry), 48.1.1

P07065 (re-issue of issued ROE), 48.2

P07066 (deletion of issued ROE), 48.3.1

P07067-1 (print multiple ROEs), 47.1

P070671P (process ROEs/update history), 47.1

P07067-2 (print multiple ROEs), 47.1

P07067S (summary of multiple ROE print), 47.1

P07068 (update history only), 47.2

P070711 (ROE summary inquiry), 48.1.2

P070910 (Canadian quarterly balances/payroll month), 31.2

P070911 (Canadian net-cumulative/payroll month), 31.4

P070912 (Canadian monthly transaction ledger), 31.7

P070914 (Canadian quarterly balances/calendar month), 31.3

P070915 (Canadian net-cumulative/calendar month), 31.5

P070920 (Canadian quarterly tax balances), 30.2

P070921 (Canadian monthly net/cumulative taxes, 30.3

P070922 (Canadian monthly tax ledger), 30.4

P07210 (pre-payroll processing), 20.2.1

P07230-1(Canadian cheque print parameters), 22.2.3, 22.2.3

P07230-2 (Canadian cheque print parameters), 22.2.3

P07230A (print paycheques), 22.2.4

P07230N (print paycheques), 22.2.4

P07CMT (ROE comments window), 46.1

P080200 (profile by employee), 7.5.1

P080210 (profile by data type), 7.5.3

P080250 (profile multiskill search), 7.5.5

P08091 (profile data entry), 7.2.2

P08093 (employee information), 7.2.2

P080931 (copy text), 7.3.1

P080933 (narrative information), 7.3.1

P08AB (address), 5.2

P08AB (address window), 3.2.1

P08CCW (contract calendar), 3.3.1

P08EFT (history and information only), 3.2.1

P08EFT (history and turnover information only), 5.2

P08EPW (profile copy), 7.3.3

P09020 (international data), 5.5.1

P09101 (journal entries), 27.3

P09202 (general ledger batch review), 27.3

P63504-2 (print checks parameters), 23.6

P63504-3 (print checks parameters), 23.6

V06VRI (void check), 33.2

Provincial Tax Distribution Summary report, 42.7

Purging batches

uploaded timecards, 18.6

Purging processed payroll batches

uploaded timecards, 18.6

---

Q

Quarterly Balances/Calendar Month form, 31.3

Quarterly Balances/Payroll Month form, 31.2

reviewing transaction details, 31.2.1

Quarterly tax balances

reviewing, 30.2

Quarterly Tax Balances form, 30.2

Quebec Tax Distribution Summary report, 25.5

---

R

Rate of pay

hourly or salary, 3.2.1

reconciling automatically, 40.4

Reconciling payment history automatically, 40.4

Records of Employment (ROEs), 44.2

attaching comments

multiple ROEs, 46.2.1

changing information, 46.3

deleting, 48.3

entering, 46

multiple, 46.2

printing and updating simultaneously, 47.1

processing and updating, 47

reissuing, 48.2

reviewing

detailed, 48.1.1

summary, 48.1.2

single, 46.1

updating history for paper copies, 47.2

Rehiring, 9.2.1

Rehiring an employee, 9.2.1

Reissue

Paycheques form, 33.3

Reissue of Issued ROE form, 48.2

Reissuing a Record of Employment (ROE), 48.2

Removing a contract calendar, 3.3.2

Replacement payment

new cheque number and date, 33.3

Report on Hirings, 42.5

reports

Paycheque History Detail, 34.5

Reports

Analysis of Hours, 34.6

Automatic Overtime Calculation, 16.1.4

Available Leave, 34.9

Bank Reconciliation Register, 40.5

Canadian Direct Deposit, 22.4.2

Canadian Employment Insurance Register, 25.4

Cheque Reconciliation-Update History, 40.4

Commission de la Construction du Quebec (CCQ), 42.9

DBA Audit, 30.6

DBA Register, 25.3

Deduction Benefit Register, 30.5.1

Employee DBA Instructions, 8.5

Employee Labour Distribution, 8.4

Employee Pay and Tax Register, 30.4.1

Employee Profile Workfile, 7.6.5

Employee Roster, 8.2

Employee Roster with Rates, 8.3

Federal Tax Distribution, 25.7

Federal Tax Distribution Summary, 20.5

General Ledger Posting Journal, 27.7

governmental, 42.1

Health and Wealth by Employee, 43.10

Job Billing General Liability by Job Register, 43.8

Job Billing Health and Welfare Summary, 43.6

Job Billing Register Detail, 43.3

Pay Period Journal Batch Proof, 24.3

Payment

pre-payroll, 20.6

Payroll Cheque Register, 22.4.1

payroll cycle

reloading, 25.2.1

reprinting, 20.1.2

payroll history reports, 34.1

Payroll Register, 20.3.1, 25.7

Payroll Voucher Edit, 26.3

Payroll Voucher Journal Detail, 25.7

Payroll Voucher Journal Summary, 25.7

periodic, 41.2

Posting Edit, 27.6

Provincial Tax Distribution Summary, 42.7

Quebec Tax Distribution Summary, 25.5

Report on Hirings, 42.5

reviewing payroll registers, 20.3

Terminated Employees Being Paid, 20.7

time and pay entry, 20.4

Time and Pay Entry, 25.7

Time and Pay Exception, 25.7

Timecard Journal Batch Proof, 50.2

Transaction (DBA) Audit, 25.7

Union Distribution, 43.9

Workers Compensation Register, 25.7, 42.3

working with time entry, 15.4

Reprinting

reports

payroll cycle, 20.1.2

Rerunning the Journal Batch Proof report, 24.4

Rerunning the Timecard Journal Batch Proof report, 50.3

Reset Payroll Lockout form, 23.3

Reset Payroll Parameters form, 23.7

Resetting Individual employee records, 23.2

Resetting payroll cycle steps, 23.1, 23.1

Resetting status codes, 23.7

Resetting the payment workfile, 23.5, 23.6

Resetting the Payroll ID, 23.3

Review by Date form, 15.3.1

column headings

changing, 15.3.2, 28.1.9

Reviewing available leave information, 32.5

Reviewing batch information, 50.4

Reviewing batches of payroll journal entries, 27.2

Reviewing benefit and accrual history, 32.4

Reviewing DBA history summary reports, 30.5

Reviewing DBAs, 4.3.4

Reviewing detailed Records of Employment (ROEs), 48.1.1

Reviewing earnings and tax information history, 30.1

Reviewing fiscal and anniversary balances, 31.8

Reviewing governmental reports, 42.1

Reviewing job, trust, and union reports, 43.1

Reviewing monthly DBA balances by calendar month, 31.5

Reviewing monthly PDBA balances by payroll month, 31.4

Reviewing monthly tax balances, 30.3

Reviewing payment reconciliation status, 40.2

Reviewing payment reports

pre-payroll, 20.6

Reviewing payroll cycle information, 21.1

Reviewing payroll history reports, 34.1

Reviewing profile data, 7.5

Reviewing profile data by data type, 7.5.3

Reviewing profile data for a specific employee, 7.5.1

Reviewing quarterly PDBA balances by calendar month, 31.3

Reviewing quarterly PDBA balances by payroll month, 31.2

Reviewing quarterly tax balances, 30.2

Reviewing Records of Employment (ROEs), 48.1

Reviewing Summary Records of Employment (ROEs), 48.1.2

Reviewing the Analysis of Hours report, 34.6

Reviewing the calendar transaction ledger, 31.6

Reviewing the Canadian Direct Deposit Register, 22.4.2

Reviewing the Canadian Employment Insurance Register, 25.4

Reviewing the DBA Audit report, 30.6

Reviewing the DBA Register, 25.3

Reviewing the Denominations report, 22.4.3

Reviewing the Employee DBA Instructions report, 8.5

Reviewing the Employee Labour Distribution report, 8.4

Reviewing the Employee Pay and Tax Register, 30.4.1

Reviewing the Employee Profile Data report, 7.6.1

Reviewing the employee profile workfile, 7.6.5

Reviewing the Employee Roster, 8.2

Reviewing the Employee Roster with Rates, 8.3

Reviewing the Employees by Data Type report, 7.6.3

Reviewing the federal tax distribution summary report, 42.2

Reviewing the Federal Tax Distribution Summary report, 20.5

Reviewing the General Ledger Posting Journal, 27.7

Reviewing the Health and Welfare Report by Employee, 43.10

Reviewing the Health and Welfare Report by Payee and Employee, 43.11

Reviewing the Health and Welfare Report by Payee and Union, 43.12

Reviewing the Historical Payroll Register, 34.8

Reviewing the Interim Cheque Integrity report, 25.6

Reviewing the Job Billing Detail Register, 43.3

Reviewing the Job Billing General Liability by Job Register, 43.8

Reviewing the Job Billing Health and Welfare Detail Register, 43.5

Reviewing the Job Billing Health and Welfare Summary Register, 43.6

Reviewing the Job Billing Summary Register, 43.4

Reviewing the Job Billing Workers Compensation by Job Register, 43.7

Reviewing the monthly tax ledger, 30.4

Reviewing the monthly transaction ledger, 31.7

Reviewing the Pay Period Journal Batch Proof report, 24.3

Reviewing the Paycheque History Detail report

Payroll history, 34.5

Reviewing the Payroll Bank Reconciliation Register, 40.5

Reviewing the Payroll Batch File Register, 18.3

Reviewing the Payroll Cheque Register, 22.4.1

Reviewing the PDBA History by Company report, 30.8, 34.3

Reviewing the PDBA History by Employee report, 34.4

Reviewing the Posting Edit report, 27.6

Reviewing the Provincial Tax Distribution Summary report, 42.7

Reviewing the Quebec Parity report, 42.6

Reviewing the Quebec Tax Distribution Summary report, 25.5

Reviewing the report of available leave, 34.9

Reviewing the Report on Hirings, 42.5

Reviewing the Summary Payroll Register, 20.3.2

Reviewing the Survey of Employment, Payroll, and Hours, 42.4

Reviewing the Tax History by Company report, 34.2.1

Reviewing the Tax History by Employee report, 34.2.3

Reviewing the Terminated Employees Being Paid report, 20.7

Reviewing the Time and Pay Entry Register, 30.7

Reviewing the Union Distribution report, 43.9

Reviewing the Workers Compensation Register, 42.3

Reviewing time and pay entry reports, 20.4

Reviewing time and pay history, 32.3

Reviewing transaction history, 31.1

Reviewing workers compensation and general liability history, 32.2

Revising employee information, 9.1

Revising payroll journal entries, 27.3

Revising the status of an employee, 9.2

Revising timecards, 15.6

Revising uploaded timecard information, 18.2

ROE Comments form, 46.1

ROE Detail Inquiry form, 48.1.1

ROE serial numbers, 46

ROE set up, 45

ROE Summary Inquiry form

Forms

ROE Summary Inquiry, 48.1.2

Running a payroll cycle for interim cheques only, 38.3

Running a regular payroll cycle that includes interim cheques, 38.2

Running the final update, 26.2

---

S

Serial numbers for ROE, 46

Service Billing system

System integration

Service Billing system, 1.4

Set up ROE, 45

Setting up the holiday table, 45.3

Setup

Records of Employment (ROEs)

holiday table, 45.3

Site information

timecards by job or business unit, 12.3

Social insurance numbers

duplicates, 3.2.1

Standard processing format, 36.1

Status

for posting, 27.4

Status codes

changing the status to complete, 23.7.1

resetting in payroll cycle, 23.7

Summary of Multiple ROE Print form, 47.1

System integration

Accounts Payable system, 1.4

Contract Billing system, 1.4

General Accounting system, 1.4

Human Resources system, 1.4

Payroll system, 1.4

System-supplied information

overriding, 11.6

---

T

Tables

Account Balances (F0902), 24.1, 27.1, 27.5, 50.5

Account Ledger (F0911), 24.1, 27.1

Bank Reconciliation-Paid (F06561), 40.4

Burden Distribution (F0624), 43.2

Calendar Month DBA Summary History (F06145), 29.2, 31.3, 31.5

DBA Detail History (F0619), 29.2, 30.5, 30.6, 31.6, 31.7, 43.10, 43.11, 43.12

DBA Transaction Detail (F0609), 11.7

Employee History (F08042), 3.2, 9.4.3

Employee Master (f060116), 6.2

Employee Master (F060116), 9.2, 26.2, 36.4

Employee Multiple Job (F060118), 4.2.1

Employee Profile Worktable (T08092WF), 7.6.5

Employee Transactions Batch (f06116Z1, 18.1

Employee Transactions Batch (F06116Z1), 18.2, 18.6

Employee Transactions Detail (F06116), 10.2, 16.1, 18.1, 18.2, 18.5, 18.5

Employee Turnover (F08045), 3.2

Fiscal/Anniversary Year History (F06147), 29.2, 31.8, 32.4

Future Data (F06042), 9.4.3

Historical Payroll Processing (f06345), 29.2

Historical Payroll Register (F063451), 29.2

Historical Payroll Register workfiles (F07345 and F073451), 34.8

Interim Tax (F0712I), 25.6

Paycheck Summary (F06156), 33.1, 34.5, 40.5

Paycheque Summary (F06156), 29.2

Payroll Cycle Parameters (F06210), 21.1

Payroll Month PDBA Summary (F06146), 30.5

Payroll Month PDBA Summary History (F06146), 29.2, 30.8, 31.2, 31.4, 31.8, 32.4, 34.4, 34.6

Payroll Transaction History (F0618), 29.2, 30.7, 31.6, 31.7, 32.2, 32.3, 42.4, 43.2, 43.9, 43.10, 43.11, 43.12

Tax History Summary (F0713), 25.6

Tax Ledger (F0716), 30.1, 34.2

Taxation Summary History (F06136), 30.5, 36.8.1

Taxation Summary History (F0713), 29.2, 30.1, 30.5, 34.2

Taxes

Canadian tax information, 3.2.1

earnings and tax information history

reviewing, 30.1

entering pay and tax information, 5.3

exemption form all taxes, 3.2.2

history reports, 34.2

monthly balances, 30.3

monthly tax ledger, 30.4

new employee entry, 3.2.1

quarterly tax balances

reviewing, 30.2

Quebec Tax Distribution Summary report, 25.5

reports

Employee Pay and Tax Register, 30.4.1

Tax History by Company, 34.2.1

Tax History by Employee, 34.2.3

reviewing governmental reports, 42.1

Terminated Employees Being Paid report, 20.7

Terminating an employee, 9.2

Termination

entering, 9.2

Termination payment

interim cheque, 36.4

Termination/Rehire form, 9.2

Terms and concepts

automatic accounting instructions (AAIs), 1.2.3.1

autopay, 1.2.1.3

deductions, benefits and accruals (DBAs), 1.2.2.3

hourly rate, 1.2.2.2

interim cheques, 1.2.4.1

job type versus job, 1.2.1.1

net pay instructions, 1.2.2.4

overview, 1.2

pay frequency, 1.2.1.2

pay types, 1.2.2.1

Time and Pay Inquiry form, 32.3

time entry

autopay employees, 10.2

Time entry, 15.4

by employee, 11.1

by job or business unit, 12.1

estimated pay, 36.8.1

generating overtime timecards, 16.1

overview, 10.1

revising timecards, 15.6

timecards by day, 13.1

timecards with equipment information, 14.1

uploaded timecard information, 18.1

working with timecard information, 15.1

Time Entry by Individual form

entering

interim cheques, 36.2

net advance, 36.8

time entry reports, 15.4

Timecard information

uploaded

revising, 18.2

Timecard Journal Batch Proof report, 50.2

rerunning, 50.3

Timecard Journal Batch Review form, 50.4

Timecards

accumulated wages

generating, 17.1

detail batch information, 15.3.9

from uploaded information, 18.5

generating pro forma journal entries, 50.2

interim cheques

deleting, 36.7.1

status code, 36.7.1

methods for entering manually, 10.2

reviewing

by batch, 15.3

daily, 13.1.1

revising, 15.6

locked, 15.6.2

unprocessed timecards, 15.6.1

Time and Pay Entry Register, 15.4.1

time entry, 10.1

time entry reports, 15.4

uploaded

creating the batch server, 18.4

reviewing the Payroll Batch File Register, 18.3

working with timecard information, 15.1

Timecards by date

pay type, 15.3.7

Timecards by day

adding a timecard entry, 13.1.1

copying, 13.1.1

entering, 13.1

features not available, 13.1.1

Timecards by employee

adding a timecard entry, 11.2.1

calculating employee hourly rate, 11.3

changing pay rate, 11.2.1

copying, 11.2.1

copying labour distribution instructions, 11.8

entering, 11.1

essential information, 11.2

entering bonuses, 11.4

overriding DBA amounts, 11.7

overriding system-supplied information, 11.6

piecework, 11.2.1

work orders, 11.5

Timecards by Employee with Equipment form, 14.1.1

Timecards by job or business unit

adding an entry, 12.2.1

copying, 12.2.1

entering, 12.1

essential information, 12.2

site information, 12.3

features not available, 12.2.1

locating timecards, 12.2.1

Timecards with equipment information

adding a timecard entry, 14.1.2

copying, 14.1.2

daily timecard entry, 14.1

entering, 14.1

time entry by employee, 14.1

time entry by job or business unit, 14.1

---

U

Union Distribution report, 43.9

Unprocessed timecards

revising, 15.6.1

Update History Only form, 47.2

Updating employee master records, 9.4.4

Updating interim cheques, 38.1

Updating ROE history for only paper copies, 47.2

Uploaded timecards, 18.1

creating, 18.5

creating a version of the Payroll Batch Server, 18.4

purging processed batches, 18.6

reviewing information, 18.2.1

reviewing the Payroll Batch File Register, 18.3

revising, 18.2

revising processed batches, 18.2.1

User dates, 5.4.1

---

V

Version numbers

printing paycheques, 20.2.2

reports and payments, 20.1

Versions

submitting, 34.8.2

Visible minorities

entering information, 5.5.2

Void Check form, 33.2

Voided paycheques

correcting a void, 33.2.1

Voided payments

cheque register

identifying, 22.2.8

Voiding payments, 33.2

Voids

autodeposit, 33.2.1

cheques or automatic deposits, 33.2.1

---

W

Work orders

entering information, 11.5

Work Orders system

System integration

Work Orders system, 1.4

Workers compensation

payroll history, 32.2

Workers Compensation Register, 42.3

Workers compensations

labor distribution instructions, 4.2.1

Workfile

deleting, 34.8.2

Working with deduction, benefit, and accrual instructions, 4.3

Working with journal entries, 27.1

Working with payroll cycle reports, 25.1

Working with time entry reports, 15.4

Working with timecard information, 15.1

Working with uploaded timecard information, 18.1

---

Y

YTD Balances/Fiscal & Anniversary form, 31.8