44 Print Interim Checks

This chapter contains these topics

• Section 44.1, "Printing Interim Checks in a Payroll Cycle,"

• Section 44.2, "Printing Interim Checks Interactively."

You can print interim checks between payroll cycles or within a payroll cycle. You can print interim checks either by computer or manually (handwritten or typed). You can print interim checks in a payroll cycle or in a separate print program for interim checks only.

When you print interim checks, the system also:

• Prints attachments when required

• Prints a register of all checks issued

44.1 Printing Interim Checks in a Payroll Cycle

From Payroll Master (G07), choose Pay Cycle Processing

From Pay Cycle Processing (G0713), choose Print Paychecks

When you enter an interim automatic deposit, you must process the payment through a payroll cycle. The print payments step of the payroll cycle creates the auto deposit workfile that the system uses to create the auto deposit bank tape.

When you merge interim checks into a payroll cycle, the system controls the merge with the following factors:

Factor	Description
Check dates	If the check date is the same as or earlier than the check date of the payroll, the system merges the interim checks in the payroll.
Pre-payroll processing types	Pre-payroll processing types control when interim checks are merged, as follows: Type 1 Full Pre-Payroll. The system merges interim checks based on the check date for the payroll ID. Type 3 No Interim Pre-Payroll. The system does not merge interim checks. Type 5 No Autopay Pre-Payroll. The system merges interim checks based on the check date for the payroll ID. Type I Interims Only Pre-Payroll. The system processes interim checks only based on the check date for the payroll ID.

44.1.1 What You Should Know About

Topic	Description
Printed checks	You cannot change or delete records of printed checks. You can reset a check by using interactive update.
Locked records	The system locks an employee's interim check for any of the following reasons: The employee's interim check is currently merged in a payroll cycle, and therefore cannot be printed or updated interactively You have voided the interim check The check is a manual interim check

See Also:

• Section 24.1, "Printing Payments,"

• Chapter 45, "Update Interim Checks"

• Section 45.1, "Running a Regular Payroll Cycle that Includes Interim Checks"

44.2 Printing Interim Checks Interactively

From Payroll Master (G07), choose Interims and Special Post

From Interims and Special Post (G0721), choose Print Interim Checks

When you print interim checks interactively, you can print interim computer checks without processing a payroll cycle and locking employee records. This shortens processing time for checks that must meet deadlines, such as travel advances or termination checks.

You print interim checks interactively when you are between payroll cycles and need to print interim checks before you run your next payroll cycle.

To avoid the need for a full payroll cycle, the interim print procedure creates a temporary payroll ID library and all the tables necessary to print checks. The system begins with payroll ID 999 and searches backwards until it finds an unused payroll ID. After printing, the system deletes the library, all associated tables, and the payroll ID.

Caution:

You can print checks interactively and update interim checks in a payroll cycle. If you reset the payment workfile during the payroll cycle, the system resets and reprints previously printed interim checks.

To print interim checks interactively

On Print Interim Checks

Figure 44-1 Print Interim Checks screen

Description of ''Figure 44-1 Print Interim Checks screen''

1. Complete the following field:

   • Version of Check Register

2. Use the Master Pay Cycles function to complete the following fields and press Enter:

   • Pay Cycle Code

   • Check Date

   • Pay Period Ending Date

Figure 44-2 Interim Processing Selections screen

Description of ''Figure 44-2 Interim Processing Selections screen''

44.2.1 Printing Interim Checks Interactively by Employee

1. On the first Interim Processing Selections form, complete the following field to locate interim checks for an individual employee:

   • Employee Number

2. To locate all interim checks available for printing, leave all fields blank and press Enter.

3. To locate interim checks for multiple employees, complete any of the following fields and press Enter:

   • Home Company

   • Home Business Unit

   • Benefits Plan Code

   • Check Route Code

   • Checks

   • Check Date Range From

   • Check Date Range Thru

Figure 44-3 Interim Processing Selections (By Employee) screen

Description of ''Figure 44-3 Interim Processing Selections (By Employee) screen''

44.2.2 Omitting Interim Checks to Print Interactively

1. On the second Interim Processing Selections form, choose the Omit option for any check you do not want to print.

2. Choose the Process function.

3. On the Print Check Parameters forms, complete the steps to print the payments.

4. Confirm that your checks have printed.

Field

Explanation

Date - Pay Check

The date associated with the various types of net pay instructions. This date can be related to a payroll check, a bank deposit advice, a pay slip (cash), or a claim reimbursement. Form-specific information The system uses the date you enter for the following: The printed date on the interim check The date stored in the history table The system does not use the check date you entered on Interim Check Entry for these purposes.

44.2.2.1 What You Should Know About

Topic	Description
Omitting a check from the print process	When you use the Omit option, the system defers only the printing. It does not cancel or void a check.
Maximum net pay	To designate the maximum net pay, choose the Maximum Net Pay function. The system highlights all checks with a net amount greater than the entered amount.
Locked records	The system locks an employee's interim check for any of the following reasons: The employee's interim check is currently merged in a payroll cycle, and therefore cannot be printed or updated interactively. You have voided the interim check. The check is a manual interim check.
Checks in processing	The system does not display interim checks that it is currently processing in another interactive print job.

See Also:

• Section 24.1, "Printing Payments."