You must set up the RC Automatic Accounting Instruction (AAI) to define the rules by which the Contract Billing and Accounts Receivable systems interact. The Contract Billing system uses the RC AAI (receivables class accounts) to determine the G/L account for the debit side of a journal entry for accounts receivable and retainage.
You must set up the BC AAIs to define the rules by which the Contract Billing and General Accounting systems interact. The Contract Billing system can use the BC AAI to determine the G/L account for the revenue credit journal entry for non-T&M billing lines. If the Account Override Flag on a non-T&M billing line is set to use the account on the billing line as a cost account, then the BC AAI specifies the default cost account. The cost account is used to search the Account Derivation Table and determine the resulting journal entry account.
The system stores the information for AAIs in the Automatic Accounting Instructions table (F0012).
You should be thoroughly familiar with AAIs before you change them.
The Contract Billing system uses the following AAIs:
| AAI | Description |
|---|---|
| RC | Receivables class accounts |
| RCRETN | Retainage |
| BC01 | Lump sum |
| BC02 | Unit price |
| BC03 | Fee lines |
| BC04 | Milestone billing |
| BC05 | Progress billing |
| BC06 | Direct draw |
| BC07 | Rated draw |