Managing Timesheets

Contents

As a Timesheet Administrator you can use the Manage Timesheet Settings page to set a timesheet close period, reopen timesheet period for correction, and run timesheet status reports.

Note: You must have the Manage Timesheet permission to access the Manage Timesheet page.

Setting a Timesheet Close Period

Setting a timesheet close period allows you to freeze the timesheets that were submitted prior to the close date. Users cannot submit new timesheets, edit, approve, or reject existing timesheets during the close period.

To set a timesheet close period:

1. Click the Timesheets link and select Administration from the Left Navigation bar, or select Go To > Timesheets > Administration from the Top Navigation bar.
2. Enter a date or click on the calendar to select a close date. All approved timesheets submitted prior to this date are closed. Non-approved timesheets submitted prior to this date are canceled.
3. Click Close Timesheet Period to confirm the timesheet close period.

Reopening Timesheets for Correction

You can reopen a closed period to correct timesheets that were approved during the close period. Users cannot delete, create or approve any new timesheets.

To reopen a closed period:

1. Click the Timesheets link and select Administration from the Left Navigation bar, or select Go To > Timesheets > Administration from the Top Navigation bar.
2. Click the Reopen for Correction button.
3. Click Ok to confirm re-opening the timesheet close period.

Verifying Timesheet Reporting Status

The timesheet reporting status displays the following information for the selected close period:

• Number of timesheets not created.
• Number of timesheets pending submission.
• Number of timesheets pending approval.
• Number of timesheets approved.
• Total number of timesheets created (including pending submission, pending approval and approved.

To view the timesheet reporting status:

1. Click the Timesheets link and select Administration from the Left Navigation bar, or select Go To > Timesheets > Administration from the Top Navigation bar.
2. Enter a date or click on the calendar to select the Close Period Start date.
3. Enter a date or click on the calendar to select the Close Period End date
4. Click Run.