Printing the Purchase Journals
Purpose: Use the A/P Purchase Journal to review the A/P invoices that were posted or updated on a specified date, or within a batch if you use batching.
There are two versions of the A/P Purchase Journal available:
• A/P Purchase Journal with Discounts: This report lists the gross invoice amount and details any discounts applied, the receipt cost posted to the general ledger, and the variance between the A/P cost and the receipt cost.
• A/P Purchases Journal (no discounts): This report lists each invoice posted to A/P on a specific date.
Selecting the journals:
To print: |
Submits the job: |
Lists invoices: |
Available if you do not use batching: |
A/P Purchase Journal with Discounts |
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Print Purchase Journal w/ Discount menu option (fast path = PPJD) |
PURCHJRN |
Includes invoices posted to A/P on the date you select |
yes |
In A/P Entry (fast path = MAPE): Accept a batch |
APBACCEPT |
Includes invoices in the batch |
no |
In A/P Entry (fast path = MAPE): select Print List for a batch at the Work with A/P Invoice Batches Screen |
PURCHJRN |
Includes invoices in the batch |
no |
In A/P Entry (fast path = MAPE): select Print List at the Work with A/P Invoices within a Batch Screen |
PURCHJRN |
Includes invoices in the batch |
no |
A/P Purchases Journal |
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Print Purchases Journal (fast path = PPJN) |
PURCHJRN |
Includes invoices posted to A/P on the date you select |
yes |
In A/P Entry (fast path = MAPE): Select Print List at the Enter A/P Invoices Screen (When Using Batching) or Enter A/P Invoices Screen (When Not Using Batching) |
PURCHJRN |
Invoices posted to A/P on the current system date |
yes |
When you print the A/P Purchase Journal with Discounts when working with batches, the journal includes suspended invoices; in all other cases, only invoices that are posted to A/P are included. The Batch Entry of A/P Invoices (F02) system control value controls whether you enter A/P invoices in batch.
For more information: See:
• Print Purchase Journal with Discounts Screen (PPJD)
• A/P Purchase Journal with Discounts
• Print Purchases Journal Screen (PPJN)
