Siebel Hospitality Guide > Capturing Hospitality Opportunities > Adding Room Block Information to an Event Opportunity >
Adding Room Blocks to an Opportunity
A room block is a collection of room block items, and corresponds primarily to one billing item. When making a group reservation, a customer might want to specify billing methods and rates for different parts of the group. To satisfy these requirements, you can create a number of different room blocks (with a number of room block line items attached) as part of the same opportunity. This task is a step in Adding Room Block Information to an Event Opportunity. To add a room block to an opportunity
- Navigate to the Opportunities screen, then the List view.
- In the Opportunities list, query for and select the required opportunity record.
- In the Opportunity record, click the link in the Opportunity # field.
- Click the Room Blocks view tab.
- In the Room Blocks list, create a new record, and complete the fields.
The following table describes some of the fields.
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Name |
The name for the room block. |
Date Created |
The date on which the room block was created. |
Created By |
The User Id of the user who created this room block. |
Billing Method |
Choose an appropriate method from the list. |
Reservation Method |
Choose the method by which the room block was reserved. The methods are as follows:
- Rooming List. A list of rooms required is sent to the property by the event organizers.
- Individual Reservations. Each individual attending the event is responsible for calling the hotel to make a room reservation.
- Reservation Cards. A number of reservation cards for the property were completed and sent in to the property.
- Housing Agency. An intermediate agency handles the booking of room blocks for the group.
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Reservation Type |
Choose one of the following reservation types for the room block:
- GTDC. The reservation for an individual is guaranteed for arrival by the attendees' company. No-shows are charged for the reservation.
- GTDI. The reservation is guaranteed by the individual attending the event (usually by a credit card). If the reservation is not cancelled within a predefined period of time, the individual is charged for the reservation.
- NGTD. The reservation for an individual is not guaranteed and the reservation is released for sale by 6 P.M. on the specified date of arrival.
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Cutoff Date |
The deadline to reserve the rooms. If the customer has not reserved the rooms by this date, the revenue manager can release the space for use by other groups. |
Housing Restriction |
Select this check box if there is a housing restriction for this room block. |
Housing Company Name |
Select the housing company for this room block. |
Sequence # |
Defines where this room block appears in the list of room blocks in the quote. |
NOTE: In the Room Block Line Items list, you might only have one record with the same Room Type and Day #.
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