Define a Print Area

After completing this topic, you will be able create a print area.

Steps:

1. The Recorder captures the action area for each process step that you record. The action area does not include the field label for the field. Action areas appear in the Player in topic playback.

    

   Depending on the application, and if the Recorder detects field label, the Recorder may also capture a separate print area that includes the field label. Print areas appear in document outputs.

    

   You can manually add a print area or edit an existing one in the Topic Editor.

    

   Step 1

2. Preview the selected topic in Try It! mode.

    

   Click the Go button.

   Step 2

3. The Recorder captured the action area, which appears as a border around the field.

   Step 3

4. Preview the topic for a Job Aid.

    

   Click the Go button.

   Step 4

5. In this example, the Recorder captured print areas for all steps except Step 1.

    

   Steps 2 to 6 contain print areas, which include the field labels.

    

   Since Step 1 does not contain a print area, the action area printed instead. Notice that the action area is blank and contains no information to help the user. The steps that include print areas provide more information and context for the user.

   Step 5

6. We have opened the topic in the Topic Editor and selected the second frame.

    

   This frame contains an action and print area.

   Step 6

7. Hide the action areas in the topic so that only the print areas display.

    

   Click the Show Action Area button to disable it.

   Step 7

8. The print area displays with a magenta rectangle.

   Step 8

9. Display the action areas again.

    

   Click the Show Action Area button.

   Step 9

10. Hide the print areas in the topic so that only the action areas display.

     

    Click the Show Print Area button to disable it.

    Step 10

11. The action area displays with a red rectangle.

    Step 11

12. Display the print areas.

     

    Click the Show Print Area button.

    Step 12

13. Both the print and action areas display in the topic.

    Step 13

14. This is frame 1, which is missing a print area. Add a print area that includes the field label.

     

    Click the Modify action and print areas button.

    Step 14

15. Click the Create Print Area command.

    Step 15

16. A magenta print area appears in the frame.

    Step 16

17. We have moved the print area to the field label.

    Step 17

18. We have resized the print area to include the action area.

    Step 18

19. We have hidden the action area to check the print area size.

    Step 19

20. We have previewed the topic for a Job Aid again. Notice the print area in Step 1.

    Step 20

After completing this topic, you are able create a print area.

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