General Tab

The General tab is where typical HR information such as name, age, and social security number are entered. The following table describes the fields in the General tab:

Table 4-1 Employee Administration – General Tab Field Description

Field	Description
Prefix	Select an appropriate prefix (for example, Mr., Mrs., and so on) from the drop-down list.
First Name	Enter the first name of the employee.
Middle Name	Enter the middle name of the employee.
Last Name	Enter the last name of the employee.
Suffix	Select an appropriate suffix (for example, IV, PhD, and so on) from the drop-down list.
Check Name	Enter the name of the employee that should appear on all checks.
SSN	Enter the employee’s social security number.
Date of Birth	Enter the employee’s date of birth (DOB). If DOB qualifies the employee for minor status, the Work Permit and Age Certificate fields become active
Gender	Select whether the employee is male or female.
Ethnicity	Select the employee’s ethnicity.
Minor	Select this option if the employee is a minor.
Exclude from EU Directives	Select this option to exclude the employee from the European Union Directives.
Allow Sub Minimum Wage	Select this option if the employee is eligible for wages less than the minimum wage standard.
External Payroll ID	Enter the employee’s existing payroll ID. This field does not appear for all organizations. It is an option for organizations who already have payroll IDs established for their employees. If this field is available, then you must enter the employee’s payroll ID. If this field is not available, then the system auto-generates an employee ID.
Language	Select the language for this employee. This assignment dictates the language format of the Time Clock Application for the employee. By default, the language is set to the default language of the organization. For example, for the United States, France, and Portugal, the default languages are US English, French, and Portuguese, respectively
OT Exempt	Select this option to exempt the employee from overtime work and pay.
Age Certificate Information	Enter the Age Certificate information in the corresponding fields for minor employees. When the DOB is entered, it triggers the need for minor employee information.
Work Permit Information	Enter Work Permit information in the corresponding fields for minor employees. When the DOB is entered, it triggers the need for minor employee information.
User Alpha 1-5	Enter any alpha values for reporting in these fields.
User Numeric 1-5	Enter any numeric values for reporting in these fields.