Day End with Opening Times that exceed the Date Change

Especially in the hospitality area there are often book periods that exceed the date change. A typical example: The branch opens at 6 pm and closes at 3 am. But the booking is to refer to only one day, i.e. the time from 00:00 to 3 am is to be included in the booking of the previous day. The booking day thus differs from the calendar day.

The book period can also change within a day. For example: The business opens at 6.30 am and closes the daily business at 10 pm. The discotheque opens from 11 pm to 3 am. From 11 pm on, the booking is to be included in the next day.

In both cases, the switch "Act. Date is Book Date" (window Profit Center) should not be activated.

Notes:

• Operator turnovers can be booked independently from the book periods of branch and profit center. However, the report would be much more legible if a change of the book period for operators and profit centers / branches is carried out once a day.
• Report examples can be found in the chapters:
• Book Period – Example: Waiter
• Calendar Day, Booking Day, Periods, GuestChecks.

The daily report (procedure)

There are generally two steps to be carried out:

1. The new book date is to be activated via the button New Day (in the windows Branch or Profit Center).
• The booking date is valid for the entire branch
  Change to the window Branch. Select the branch for which you would like to open a new book period. Click on the button New Day. Answer the subsequent question Are you sure? by clicking the button Yes. After the change has been made, the message Switch ok will be displayed.
• In the window Branch State, the start date and time and the shift and book period numbers will be displayed.
• The book date is not to be valid for the entire branch.
  In this case the new book date will be activated individually for each profit center. Proceed in the window Profit Centers as described in the section Booking date is valid for entire branch. You can view the state via the window Profit cen. state.
2. Via the waiter / cashier account [single] (Operator -> Report -> Booking Money Statistics), the booking period counter of the selected waiter(s) is increased. The date will be determined with the first booking.
• Switch for all operators
  If the book period change is to take place at the same time for all operators the report Operator -> Report -> Booking Money Statistics -> Waiter account has to be issued. This can either be done from the window "Operator” or be initiated by a report chain.
  Depending on the parameter settings of the report chain, it must be put out before or after the activation of the button New Day. (booking date= before, booking date previous day = afterwards).
• Change for single operators
  If the change is to be carried out individually for each operator the report Operator -> Report -> Booking Money Statistics-> Waiter account – single has to be issued. It is called up from the window Operator.
• In this context, see also: GuestCheck Account.

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