POS Declared Entry

This chapter describes how to proceed when carrying out a POS declared entry.

The MICROS Retail OSCAR POS application offers the following different ways to carry out a POS declared entry:

1. POS Declared Entry (Operator) at the administration terminal.
   POS declared entry per operator.
2. POS Declared Entry (POS) at the administration terminal.
   POS declared entry per POS terminal without displaying the calculated values.
3. POS Declared Entry (Supervisor) at the administration terminal.
   POS declared entry per POS terminal, for operators with supervisory state, with display of the calculated and declared values.
4. POS Declared Entry at the POS terminal.
   By pressing the <DECLAREDENTRY> key.

Attention!
The POS declared entry will be stored in the system as a money transaction, i.e. a POS terminal has to be assigned for this process unit for the POS declared entry at the administration terminal.

POS declared entries at the administration terminal can be started in the update program Branch via the buttons POS Declared Entry (Operator) , POS Declared Entry (POS) or POS Declared Entry (Supervisor).

The data of confirmed  POS declared entries can be viewed in the window Transactions (Application-> Sales); select the Transaction Type “Money Transaction” and the Money Transaction “Declared Entry”.
For further explanations on the POS declared entry go to Parameter that have effects on the POS Declared Entry. Note that POS declared entries may only be carried out for operators who are not signed on at the POS terminal. Explanations of how to proceed when carrying out a POS declared entry at the POS terminal can be found in the user manuals.

Attention!
The following description of the POS declared entry refers to the default settings of the MICROS Retail OSCAR POS application. In the file "runDeclEntry.fgl", you can change parameters that change the POS declared entry procedure decisively:

• Parameter "AutoCreatePos"
  1 = In the window Payment Types (Declared Entry), all payment types found as „booked“ by the system will be displayed (default).
  0 = The payment types will not be displayed.
• Parameter "DiffIsForAllPays"
  0 = The difference determined in the window Terminal Type is valid per payment type (default).
  1 = The difference is valid for the total sum of all payment types entered within the declared entry.
• Parameter "IncOpAccount"
  1 = The confirmed declared entry increases the account period number of the operator (default).
  0 = The number of the account period will not be increased.
• Parameter "MyFirstTry"
  1 = If a difference between the calculated and the declared values is detected, a message appears and the declared entry can be repeated at will (default).
  0 = A correction of the declared values is not possible.

The following description is based on the standard parameter settings of the MICROS Retail OSCAR POS application. In the file "runDeclEntry.fgl", you can change the parameters that change the POS declared entry procedure decisively: The explanation of the parameters can be found in the document Declared Entry.

Further information can be found under Parameter which have Effect on the POS Declared Entry. The description of the individual fields can be found under Transactions.

Some general notes:

• A POS declared entry is to be carried out in two steps. First, you create the frame data in the window Declared Entry (operation number and operator number).
  In the second step, you enter the counted payment types. This is to be done in the sub-window Payment Types. POS declared entries will be handled as transactions which you can view via the window Money Transactions. You can receive a budget/turnover comparison in the operator report (Operator-> Report -> Money Statistic-> Money Statistic Operator Account).
• Before  you enter the values, save your frame data.
• The values are also to be saved in the main window.
• You can carry out the POS declared entry  in multiple “sessions”. Corrections and additions remain possible until you confirm the declared entry.
• The confirmation is carried out by pressing the  key. Confirmation means:
• There will be a check for differences between the calculated and declared values that are located outside the permitted tolerance area (window Terminal Type, Parameter: Declared entry diff.). The calculated values will not yet become declared values. (The following statements on the repeated declared entry procedure are only valid for the Standard Parameter Settings.)
• If a difference is detected (that is too high), the system generates a corresponding error message (e.g. Difference too large). If you click on the OK button the system will take you back to the payment type mask. Since the values have not been transferred by the system yet (this goes for the payment types without a difference, too), the complete declared entry has to be repeated. The entry can be limited to the correction of the payment types objected to. If there are still differences, repeat the declared entry. You can repeat the procedure as often as you like – even at a later point in time. Only when you confirm the values which you entered and which were objected to by the system (i.e. without correction) by pressing the  key, the confirmation will actually take place; the calculated values will be overridden by the entered declared values.
• The switch Confirmed will be activated. The POS declared entry for this account period is complete. Further modifications are impossible. This declared entry has been deleted from the sub-window “Missing Declared”. At the same time, the account period is deleted from the selection in the field Account No..

The procedure:

• Click on the button “Actions Branch” in the window Branch. Then open the window Declared Entry (Operator) by clicking on the button of the same name in the selection window.
• Enter the Company and Branch No. if they are not preset.
• The field Terminal displays the number of the POS terminal with which the POS declared entry will be stored as a Transaction (Transaction type: Money Transaction; Transaction: Declared Entry). Confirmed declared entries can be reviewed via this window.
• Confirm the field Operation without making an entry; the operation no. will then be assigned automatically.
• The field Operator displays the number of the operator signed on at the administration terminal, i.e. the one who carries out the POS declared entry.
• In the fields Date and Time, the point in time of the declared entry is recorded.
• Enter the number of the operator for whom the declared entry is being carried out in the field To Operator. Operator and To Operator can be identical. The “To operator“ must not be signed on at the POS terminal. (When carrying out a declared entry at the POS terminal, the cashier must not be signed off!!)
• Select the Account No. for which you would like to carry out the declared entry. Please note the account no. will only be generated after starting the reports Operator Account and Operator Account (single) in the update program Operator -> Report -> Booking Money Statistics.
• Save your entries.
• Open the sub-window Payment Types via the button Payment Types.
• Enter the counted values per payment type in this window.
• Enter a position no., a payment type no. and the amount per value. The amount can be entered in part steps. Confirm every entry via the Return key!
• For payment types for which the parameter “Need declare entry” has not been activated (window Payment Type), you do not have to enter the declared values. The calculated values will automatically become declared values. At the same time, they will be transferred to the table.
• Close the window after making your entries.
• Now you are back in the window Declared Entry (Operator).
• Save your entries.
• Press the  key after making all declared entries. Repeat the declared entry (now or later) if the system reports differences. The POS declared entry can be repeated as many times you like.
• When you press the  key for a second time without having corrected your entries, the calculated values will be overwritten by the declared values you entered. The OPOS declared entry is then complete, the values have been confirmed. Confirmed means that the values have been recorded in the statistics and that a system-internal flag has been set that says that a declared entry has been carried out for this account period of this cashier.
• Sub-window Missing Declared
• Via this window, you can start to print the protocol on which the operators are listed for whom declared entries are still to be carried out.
• Sub-window Print Voucher
• Via this window, you can start to print the protocol of your declared entry. The voucher print is only possible as long as the window has not been closed. Otherwise you will have to start the printout via the menu Report.

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MICROS Retail Deutschland GmbH
Salzufer 8
D-10587 Berlin

Germany