Duty-free system
MICROS Retail OSCAR POS can be configured to meet the special requirements for the duty-free sector. For example: recording the flight no. of a passenger, dealing with VAT in accordance with the destination of the passenger and recording the place of residence of a passenger and special reports.
Passengers can make tax-reduced purchases in the special sectory of an airport, i.e. "Duty Free". Before a receipt is started the operator has to enter the flight no. of the passenger manually via the key event <FLIGHT> or by reading the boarding card via a connected magnetic card reader. Alternatively, the personal data of a passenger can be read from the passport and used to calculate the turnover tax. The flight no. entered is checked for validity using the flight data (IATA codes) stored in the system.
The price to be charged for the goods purchased in the duty-free sector depends on the linked code of the destination airport.
- If the destination is a country in the EU or if it is an inland flight (code "E" or "I") the standard price level of the linked price list is charged for the item.
- If the destination is a non-European country or the Canary Islands (code "N" or "K") special price level 1 is charged for the item.
If an item priced "0.00" is sold in the duty-free sector the recording will be rejected with error message "Item blocked". For example, cigarettes cannot be sold for inland flights. This article has price "0.00" linked to it in the standard price level. These items can only be sold for flight destination codes "N" or "K" in the duty-free sector. In this case, special price level 1 should be selected.
The following settings are necessary to set up a duty-free system in MICROS Retail OSCAR POS:
- Flight no. recording
The option Flight no. recording must be activated in program Application -> Organisation -> Terminals -> Terminal type -> Add.data 3 for manual recording of flight no.. - With customer registration
Option With customer registration must be activated in program Application -> Organisation -> Terminals -> Terminal type -> Add.data 3 to allow passenger data to be recorded. - Import flight data
Flight data is imported from reading records 572 (Flight) and 573 (FlightNumber) via ASCII import with report "ASCII import MICROS Retail OSCAR POS POS" (LstAsciiIn). This report is included in a chaining report and is called up with the scheduler. - Flight data
The flight data to check the flight no. can be viewed or updated with program Parameter in program Application -> Organisation -> Flight data. - Destination airport
Data for the airport to be used as the selection option for the destination can be viewed and/or updated in program Application -> Organisation -> Airport. - Tax free
Parameter in program Application -> Organisation -> Branch -> Add.data 1 -> General tax-free - Parameter in program Application -> Organisation -> Tax types
Sales at the checkout in the duty-free system configuration are described below.
- Manual recording of flight no.
- Recording flight no. from reading the boarding card
- Handling the VAT charges
- Customer registration and special reports
Manual recording of flight no.
Every recording begins with entry of a flight no.. When the receipt is begun the message "Enter flight no." is shown. If the flight no. is to be entered manually via the <FLIGHT> key <ENABLEFL> must be depressed for selection of manual flight no. entry.
If the <FLIGHT> key is depressed and no flight no. is entered the last flight no. appears as the default. The operator can then change this or can begin immediately with recording. If the key is depressed twice, the last but one flight no. is shown, if it is depressed three times, the third last flight no. is displayed. This operation can be discontinued with key <C> and manual entry of the flight no is requested.
The cashier then enters the flight no. from the flight ticket. The emtry is checked against the table with flight data.
If the flight no. exists the flight data and the code ("I", "E", "N" or "K") of the destination airport are displayed. All items can be sold if the code "N" or "K" appears.
If the flight no. does not exist, it can be stored in the system from a repeat
entry. In such a case this data record is coded with a "K" in field
Origin. The 3-letter abbreviations for the destination airport must be entered
for a flight no. entered in this way.
Flight validity starts at 18:00 hrs.on the day before and ends at 06:00 hrs the next day (36 hours).
Customer registration and special reports
If the terminal is operating in "Duty Free" mode the personal data of the passenger can be called up via the connected passport reader to ascertain whether VAT and other taxes are to be charged.
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