Working with Item Keyword Exclusions (WEXC)

Purpose: Use Work with Keyword Exclusions to exclude certain words in the item description from being created as item keywords, if these words would not be useful for keyword scanning.

About item keywords: You can use item keywords as a way to identify and scan for an item other than by item number. For example, if you sell books and the item number is a code, AN8975H, and the description is the title of the book, “The Outer Ring,” you may want to use the author's name as a keyword: “Newbold.” This way you can scan for items (books) that have been written by the author, instead of scanning for a specific item (by item code or the title of a specific book).

When to use exclusions? The system automatically creates item keywords based on the words from the item's description if the Auto-Generate Item Keywords from Description (F79) system control value is selected. You might want to exclude words such as “the,” “with,” and “on” from being created as keywords; although these words might be part of an item descriptions, they would not be useful for scanning.

Related topic: See Working with Item Keywords (WKEY), for more information on creating item keywords and scanning for an item using item keywords.

In this chapter:

• First Work with Keyword Exclusions Screen

• Second Work with Keyword Exclusions Screen

First Work with Keyword Exclusions Screen

How to display this screen: Enter WEXC in the Fast path field at the top of any menu or select Work with Keyword Exclusions from a menu.

Field	Description
Exclusion	A word that has been excluded from automatically generating a keyword from the item's description when you create an item. The system automatically generates item keywords from the item's description when you create an item if the Auto-Generate Item Keywords from Description (F79) system control value is selected. Alphanumeric, 20 positions; optional.

Screen Option	Procedure
Delete a keyword exclusion	Select Delete for a keyword exclusion to delete it.
Create keyword exclusions	Select Create to advance to the Second Work with Keyword Exclusions Screen.

Second Work with Keyword Exclusions Screen

Purpose: Use this screen to create keyword exclusions.

How to display this screen: Select Create on the First Work with Keyword Exclusions Screen.

Field

Description

Exclusion

A word that has been excluded from automatically generating a keyword from the item's description when you create an item. The system automatically generates item keywords from the item's description when you create an item if the Auto-Generate Item Keywords from Description (F79) system control value is selected. The system displays 17 exclusion fields where you can enter words to exclude when creating keywords automatically. Alphanumeric, 20 positions; optional.

Screen Option	Procedure
Create keyword exclusions	Use each enterable line to enter a separate keyword exclusion.
Display keyword exclusions	Select Display to advance to the First Work with Keyword Exclusions Screen