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Transaction Codes

Prerequisites

The Transaction Codes jump on the Transaction Configuration Workspace allows you to configure and edit Transaction Codes. Every charge that appears on a folio or an AR invoice must have a transaction code.

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How can I configure a receipt to print when I post a transaction code?

What is the purpose of the Calculate Posting function?

 

Creating a New Transaction Code

Each Transaction Code is identified by a number. Consider numbering your transaction codes in a logical order to keep the auditing task simple. For example, all room related charges could be in the 1000 group, food and beverage related charges in the 2000 group, etc.

Creating Transaction Codes

  1. On the Transaction Codes jump, select New to begin.
  2. Enter the property name, create a numeric code, and create a description to represent your new Transaction Code.
  3. Select a Subgroup.
  4. Complete the remaining fields and checkboxes as needed (view Transaction Code Field Explanations below).

Transaction Codes - Jump - create new (first screen)

Transaction Code Field Explanations

Creating Transaction Code Generates

The Generates feature automatically calculates additional charges such as taxes that are added to a guest's bill when a particular transaction code is selected for a posting. For example, a room charge might always generate a room tax charge. Generates posting rules can be set up as:

  1. a percentage of the room charge,
  2. a specified flat amount that is posted each time the room charge is posted,
  3. a user-defined formula; or
  4. a "tax type" that is controlled by several variables that determine if and how the generate is applied.

Transaction Codes - Jump - create new (second screen)

To create transaction code Generates:

  1. Enter or select (from a list of transaction codes) a Generates Code.
  2. Select either Non-Tax Type or Tax Type. If Tax Type is selected, the screen displays available tax type rules with the opportunity to modify them.
  3. Select and complete Posting Rule Details.

Determining Posting Rule Details

Determining Add Calculated Amount To

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