Working with G/L Accounts (WGLA)

Purpose: The G/L Accounts function is used to add or maintain General Ledger account numbers and their descriptions. It is imperative that you create General Ledger accounts to ensure that the interface between CWDirect and your General Ledger system works properly.

General Ledger account numbers are stored in the:

• Item Class file

• Item file

• Division file

• Pay type file

• Inventory Transaction Code file

• Bank file

You can use the same General Ledger account numbers for multiple entities because the G/L Interface file and reporting are based on the Chart of Accounts (see Working with Chart of Accounts (WCA)). A single Chart of Accounts number is comprised of an entity, a division, and a General Ledger account number.

In this topic:

• Work with G/L Accounts Screen

• Create G/L Account Screen

• Change G/L Account Screen

• Display G/L Account Screen

Work with G/L Accounts Screen

How to display this screen: Enter WGLA in the Fast Path field at the top of any menu or select Work with General Ledger Accounts from a menu.

GLR0005 DISPLAY Work with G/L Accounts 1/06/94 13:44:17 Mail Order Company   Opt Account# Description ________ ______________________________   Type options, press Enter. 2=Change 4=Delete 5=Display   10010000 CURRENT ASSETS 10010100 CASH 10010101 CASH IN BANK 10010102 PETTY CASH 10010200 ACCOUNTS RECEIVABLE 10011500 INVENTORY 10030000 CURRENT LIABILITIES 10030100 ACCOUNTS PAYABLE 10031000 PREPAID SALES - DEFERRED LIAB +   F3=Exit F6=Create F12=Cancel F21=Print list F24=Select company

Field	Description
Account#	The number that represents the G/L account. Numeric, 8 positions; optional.
Description	The description of the G/L account number. Alphanumeric, 30 positions; optional.

Screen Option	Procedure
Create a new G/L account	Press F6 to advance to the Create G/L Account Screen.
Change G/L account information	Enter 2 next to a G/L account to advance to the Change G/L Account Screen.
Delete G/L account information	Enter 4 next to a G/L account to delete it.
Display G/L account information	Enter 5 next to a G/L account to advance to the Display G/L Account Screen.

Create G/L Account Screen

Purpose: Use this screen to create a general ledger account number.

How to display this screen: At the Work with G/L Accounts Screen, press F6.

GLR0007 ENTER Create G/L Account 1/06/94 13:57:07 Mail Order Company     G/L Account # . . . . . . ________   Description . . . . . . . ______________________________                           F3=Exit F12=Cancel

Field	Description
G/L account #	The number that represents the G/L account. Numeric, 8 positions. Create screen: required. Change screen: display-only.
Description	The description of the G/L account number. Alphanumeric, 30 positions; required.

Change G/L Account Screen

To change: Enter 2 next to a G/L Account at the Work with G/L Accounts Screen to advance to the Change G/L Account screen. At this screen you can change any information except the G/L account number. See Create G/L Account Screen for field descriptions.

Display G/L Account Screen

To display: Enter 5 next to a G/L account at the Work with G/L Accounts Screen to advance to the Display G/L Account screen. You cannot update any information on this screen. See Create G/L Account Screen for field descriptions.