Loading the Credit Card Account File (LCCA)

Purpose: The Credit Card Account file contains credit card information for customers with a specific pay type credit card account, such as a house charge account.

You can advance to the Credit Card Account file by pressing F4 on the Credit card number field on the Work with Order/Recap Screen or the Enter Payment Method Screen in order entry and order maintenance. When you press F4 on this field, the system displays the Scan Credit Card Accounts Screen, where you can scan for the credit card account the customer wishes to use as payment for the order. This Scan Credit Card Accounts screen is helpful if the customer wishes to use the credit card to pay for the order but does not know the credit card number.

Before you can use the Credit Card Account file you must first:

• Load a tape provided by GECC containing the credit card accounts onto your system.

• Associate a credit card pay type with the Credit Card Account file. An error message displays if you press F4 on the Credit card number field in order entry and order maintenance and a pay type associated with the file has not been defined: Prompt not valid for this field.

You use the Load Credit Card Account File to load the credit card accounts and also to define the pay type associated with the Credit Card Account file.

In this topic:

• Load Credit Card Account File Screen

• GECC File Layout

Load Credit Card Account File Screen

How to display this screen: Enter LCCA in the Fast path field at the top of any menu or select Load Credit Card Account File from a menu.

IFR0015 ENTER Load Credit Card Account File 10/06/97 13:01:20 The KL Mail Order Company Restore CC Account File . . . . Y Input Device . . . . . And/Or Pay Type . . . . . . . . . . . Update CC Account File . . . . Y F3=Exit F9=Submit F12=Cancel

Field	Description
Restore CC account file	This value indicates whether you wish to load the customer address and credit card information from the GECC tape to the CWDirect Credit Card Account file. The system overrides any existing information defined in the Credit Card Account file with the information provided in the tape. Valid values are: Y (default) = Load the tape. N = Do not load the tape. Alphanumeric, 1 position; required.
Input device	The system name of the tape drive you use to load the customer address and credit card information, for example, TAP02. An error message displays if an invalid input device is entered: Object (K01) type (*DEVD) in library (*LIBL) not found. Alphanumeric, 10 positions; required if you enter Y in the Restore CC Account File field.
Pay type	The CWDirect pay type associated with the credit card accounts provided in the GECC tape. Pay type codes are defined in and validated against the Pay Type file; see Working with Pay Types (WPAY). An error message displays if pay type category 2 (credit card) is not entered: Pay Type entered must be a credit card. Numeric, 2 positions; required if you enter Y in the Update CC Account File field.
Update CC account file	This value indicates whether you want to update the Credit Card Account file with the pay type defined in the Pay type field. Valid values are: Y (default) = Update the Credit Card Account file with the pay type defined in the Pay type field. N = Do not update the Credit Card Account file with the pay type defined in the Pay type field. Alphanumeric, 1 position; required.

Instructions:

1. Insert the tape into the appropriate tape drive.

2. Complete the Restore CC account file and Input device fields if you wish to load the credit card accounts on the GECC tape, and/or

3. Complete the Pay type and Update CC account file fields if you wish to define the pay type associated with the credit card accounts on the GECC tape.

4. Press Enter.

5. The Confirm Accept pop-up window displays. Press Enter to confirm the job.

6. A message displays informing you the job has been submitted: Job 442392/Karen_L/QDFTJOBD submitted to job queue QBATCH in library.

7. If you are loading the information on the GECC tape, press F14 to advance to the Work with Submitted Jobs screen to review the job you have submitted.

8. On the Work with Submitted Jobs screen, enter 7 next to the QDFTJOBD job and press Enter to answer message: Load GEC tape on tape drive TAP02 G=Go C=Cancel option (G,C)

9. Enter G and press Enter to populate the CWDirect Credit Card Accounts file with the customer address and credit card account information, or enter C and press Enter to cancel.

Screen Option	Procedure
Submit the job	Press F9.

GECC File Layout

Purpose: The GECC file layout table describes how the file format of the GECC tape maps to the CWDirect Credit Card Account file.

CWDirect CC Account File		GECC Load File	Notes/Conversion Values
Field	Size	Field
Company	3, numeric		The company code where the load process was performed.
Pay type	2, numeric		The pay type code associated with the Credit Card Account.
Search name	4, alphanumeric	Alpha-Name	The first 4 positions of the customer's last name, used as search criteria on the Scan Credit Card Accounts screen.
Search address	6, alphanumeric	Alpha-Address	The first 6 positions of the customer's street address, used as search criteria on the Scan Credit Card Accounts screen.
First name	15, alphanumeric		This field is not currently implemented.
Name	40, alphanumeric	Name	The customer's first and last name is stored in a single field on the GECC tape. The name loads directly into a single name field in CWDirect in first name-last name sequence.
Street address	32, alphanumeric	Address
Address line 2	32, alphanumeric	Addl-Address
City	25, alphanumeric	City
State	2, alphanumeric	State
Postal code	10, alphanumeric	Zip-Code	The first 5 positions of the postal code are used as search criteria.
Date loaded	6, numeric MMDDYY format		The system date when the load process was performed.
Account number	20, alphanumeric	Account	The customer's credit card account number If you Use Credit Card Encryption (I97), the credit card number in this file will not be encrypted because this file is loaded from an external system. See Using Credit Card Encryption and Data Security for an overview.