Risk Library Overview

Risk Library Overview Video

The Risk Library provides a central location for managing reusable risks at the workspace level. Instead of creating the same risks in multiple projects, maintain a library of risks that you can share and link across projects in a workspace hierarchy.

Adding Risks to the Risk Library

Create risks directly in the workspace Risk Library or promote existing project risks. Users with Library Risk Propose permission can propose project risks for inclusion in the library, and proposed risks can be approved or rejected by a user with full Library Risk permission. In a child workspace, you can assign existing parent workspace library risks that use the Manual sharing method. Library risks and their response actions support automatic ID numbering.

Including Library Risks in a Project Risk Register

Library risks added to a project risk register remain linked to the risk library but can be edited independently within the project. Library risks can be added multiple times to a single project. Only library risks with an Approved status are available to include in a project risk register. Set a library risk's Project Sharing option to New Project to automatically include it in all new projects.

The Risk Library is not available for program risk registers.

Linking Project Risks in the Risk Library

If similar risks exist in multiple projects, use the Linked Project Risks tab in the detail window to link the project risks to the library risk. Linking risks helps you see patterns, compare risk data across projects, and investigate unusual risk values or trends. The Linked Project Risks Count column displays the number of project risks currently linked to the library risk, and the Linked Projects column displays the list of Project IDs the library risk is linked to.

Reporting on Library Risks

Use Linked Library Risk ID in reports to identify relationships between library risks and project risks. The field is available when Risks is a main or supporting subject area. You can filter, group, and sort by Linked Library Risk ID. For example, group project risks by this field to review risks associated with the same library risk.

Risk Library reporting supports project and workspace contexts. In project reports, Linked Library Risk ID matches the value displayed in the project Risk Register. Linked Library Risk ID is also populated for workspace library risks. This enables grouping a library risk with its linked project risks in reports. Program risks are not included.

You can also include Linked Library Risk ID in BI Publisher report layouts, and add Risk Library data in charts displayed on dashboards.

Workspace Hierarchy Behavior

After you create a risk in the owning workspace library, it cannot be deleted. To prevent a library risk from being added to projects, change its status to Rejected or Proposed. Library risks with an Automatic sharing method are automatically pushed to child workspaces. Library risks with a Manual sharing method can be assigned in the child workspace Risk Library. When a library risk is shared to a child workspace, either automatically or manually, you can remove that risk from the child workspace library.

Adding Risks to the Risk Library

Including Library Risks in a Project Risk Register

Linking Project Risks in the Risk Library

Reporting on Library Risks

Workspace Hierarchy Behavior

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