Configuring External Payroll ID

When an employee is created, you can configure the system to let you assign an External Payroll ID.

1. To enable the External Payroll ID option:
   1. In Reporting and Analytics, click Labor,  click Human Resources, click Admin, and then click Organization Configuration.
   2. Select Allow User Defined Payroll ID.

      Note:

      Optionally, also select Enforce User Defined Payroll ID Uniqueness by Organization which lets you update the external payroll ID from Labor Management.
   3. Click Save.
2. Before enabling Simphony to use the External Payroll ID as the object number:

   • Confirm that all transactions have posted from all locations.

   • Confirm that all the existing External Payroll IDs don't violate rules in Step 4a. If there are existing records that violate these rules, then the system will not let you enable the feature. To update existing external payroll IDs, follow the Note in Step 1b.

3. To enable Simphony to use the External Payroll ID as the object number:
   1. In Reporting and Analytics, click Labor, click Human Resources, click Admin, and then click Organization Configuration.
   2. Select Use External Payroll ID As Obj Num.
   3. Click Save.
4. In Reporting and Analytics, click Labor, click Employee Administration, click Employee, and then click General.
   1. In the External Payroll ID field, enter an ID. Keep the following guidelines in mind when entering the ID:

      • It must be unique across the entire organization

      • It must be a numeric value in the range of 1 - 999,999,999

      • It can't be created with a null value

      • You can't change the value after it's assigned