Invoice Listing

After creating an account, the Invoice Listing page is the first screen displayed upon login. This is the main page for viewing and reporting invoice data. It displays all invoices that have been imported.

• Invoices are displayed in a table, or invoice grid.
  • Users can filter the invoice grid.
  • Uses can drill down in the invoice grid to see the details of an individual invoice.
  • Users can export the invoice grid data into Excel.
• Credit notes are also included. They appear with negative invoice amounts.

  Note: Users can Edit an Invoice’s Payment Schedule.

The invoice grid includes all the invoice data relevant to the early payment program:

• Organization data-Supplier or Buyer name
• References-Supplier Invoice Number or Buyer Invoice Number
• Key dates-Invoice Received, Invoice Date, Submitted for Payment date, Full Term Date, and Scheduled for Payment date
• Financial amounts-Invoice Amount, Applied Credit notes, Interest Rate, Early Payment Fee, and Payment Amount

  Invoice Statuses

  • Scheduled-Indicates a newly imported invoice that will be scheduled according to the default payment timing

    Note: Suppliers Set Up Default Payment Settings.

  • Sent for Funding-Indicates an invoice payment has been sent to the Funder for early payment.

    Note: Invoices typically transition from Sent to Funding status to Paid within hours.

  • Paid-Indicates an invoice payment has been made to the Supplier
  • Settled-Indicates an invoice payment has been repaid to the Funder by the Buyer

    Note: Only Buyers will see this status.

  Credit Note Statuses

  • Pending-Indicates a newly imported credit note that has not been applied to an invoice yet
  • Partially Applied-Indicates a credit note that has been applied to an invoice but still has a remaining credit amount; the remaining amount will be applied to future invoices
  • Fully Applied-Indicates a credit notes that has been applied to one or more invoices (fully consumed credit notes)
• Payment batch information-Invoice Payment Batch ID and Maturity Payment Batch ID

  Notes: Definitions for the data in each of the columns is available in the Glossary.

• Fees- Early Payment Fee

  Note: A fee may change because interest rates can change daily. A "~" in front of the Early Payment Fee amount indicates an estimated fee. Once an invoice is sent for funding the Early Payment Fee is locked.

Sort

Users can sort data by any column.

• Blue sort arrows indicate the current sort column and the sort order.
  • An up arrow indicates ascending sort.
  • A down arrow indicates descending sort.

1. Click the column header to sort.
2. Click on the column header a second time to reverse the sort order.
3. Click a third time to toggle the sort order off and revert to default sorting.

Filter

Use a filter by typing into any of the filter rows immediately beneath each column header.

Example: Enter "Aug" or "Aug-2018" into the Scheduled Payment Date column to see only invoices that are scheduled for payment in the month of August.

Note: The filter function will identify matching text even if it is in the middle of a string of text or numbers. Filtering can be applied on more than one column at a time.

Special filter controls:

• Negative Invoice Amounts
  Filter for credit notes by entering "-" in the filter control for the Invoice Amount column.
• Invoice Received Date
  Invoices may be received later than the default payment timing.

  Tip: If an invoice should have been paid earlier based on the default payment timing, it may be helpful to check the Invoice Received date to see if there was a delay in loading the invoice.

• Clear Filters Button
  To remove all active filters select the Clear Filters button near the top-right corner of the invoice grid.

Related Topics

Reporting