1 Features and Updates

This chapter describes the features and updates contained in this release.

• Security Module
  
• Retention Period for Inactive Employees, Customers, and Vendors
  
• Purging Inactive Records
  
• Configuring the Fields to Anonymize for Employee Data
  
• Deleting or Anonymizing Employees, Customers, or Vendors
  
• Property Management System Integration
  
• Logging
  
• Viewing Logs
  

Security Module

This release adds the Security Module, which lets employees with the correct privileges:

• Monitor and configure e7 application logs.

• Anonymize and remove records on request.

Configure access to the Security Module

1. Log in to e7 using Manager credentials.

2. Click Configurator, click the Menu drop-down list, and then click Jobs.

3. For each job that you want to allow access to the Security Module:

   1. Select the job category and job.

   2. Click the Privileges tab, select Use Security in the Module Access group, and then click Save.

Add the Security Module touchscreen key

1. In the e7 Configurator, click the Menu drop-down list, and then click Touchscreens.

2. For each touchscreen that you want to add the key:

   1. Select the Touchscreen, click New Button, and then place the button on the screen.

   2. Select Security from the Function drop-down list, configure the button, and then click Save.

Retention Period for Inactive Employees, Customers, and Vendors

This release lets administrators configure data retention period in the Restaurant settings.

1. In the e7 Configurator, click the Menu drop-down list, and then click Restaurant.

2. Click the Data Privacy tab, and then configure the Number of Days to Keep for inactive employees, inactive customers, and inactive vendors.

Purging Inactive Records

This release adds an autosequence job to purge or anonymize employee, customer, and vendor records that have been inactive for longer than the configured data retention period. Retention Period for Inactive Employees, Customers, and Vendors contains more information about setting the retention periods.

1. In the e7 Configurator, click the Menu drop-down list, and then click Autosequences.

2. Click End of Day manually, add a new action with the following settings, and then click Save:

   • Action: Purge Inactive Records

   • Parameters: Using a comma-separated list, enter 1 to purge employee records, 2 to purge vendor records, and 3 to purge customer records. For example, enter 1,2,3 to purge all three records.

Configuring the Fields to Anonymize for Employee Data

This release lets administrators configure the employee Personally Identifiable Information fields that are anonymized by the Security Module in the Restaurant settings.

1. In the e7 Configurator, click the Menu drop-down list, and then click Restaurant.

2. Click the Data Privacy tab, and then select or deselect the fields that should be anonymized by the Security Module in the Employee Sensitive Data group.

Deleting or Anonymizing Employees, Customers, or Vendors

The Security Module lets employees with the correct privileges delete or anonymize employee, customer, or vendor data on request.

1. Log in to e7 using the appropriate credentials, and then click on the Security Module touchscreen key.

   Security Module contains more information about access and touchscreen key for the Security Module.

2. On the e7 Security window, click Record Erasure.

3. Use the First Name, Last Name, and Phone Number fields to search for the employee, customer, or vendor that requested their data be removed from the system.

   This search does not return a result set, and shows the following error message if it finds more than one matching result. You must add specificity to the search until e7 finds one matching result:

   More than 1 record available. Please provide more information.

4. Verify the search result, and then click Delete/Anonymize. e7 deletes or anonymizes depending on the record type:

   • Customer: e7 deletes all customer data from the application. This operation cannot be reversed.

   • Vendor: e7 does not delete the vendor record, but the application replaces the existing Contact Person and Phone Number data with anonymizing values.

   • Employee: e7 replaces the Personally Identifiable Information fields selected in the Restaurant configurations with anonymizing values. Configuring the Fields to Anonymize for Employee Data contains more information and instructions for changing the employee anonymization settings.

Property Management System Integration

After dining at a hotel restaurant, a customer may want the option to add the restaurant check to their hotel bill or customer account. e7 allows an employee at a workstation to access the property management system (PMS) and post a restaurant charge to the customer’s folio. The PMS decides whether or not to accept the charge based on the status of the customer’s account in the PMS, and then sends a message to the e7 Point-of-Sale based on the following criteria:

• If the charge is accepted, the tender is complete. Assuming the charge was for the full amount, the transaction is then closed.

• If the charge is not accepted, a denial message appears on the workstation display, and the transaction remains open.

The message sent to the PMS is:

• In un-encrypted text format.

• Contains the reference field to enter a credit card number or room number details for posting to PMS for identifying the customer folio and complete the transaction

The Oracle Hospitality Food and Beverage Property Management System Interface Reference contains more information about the message data.

Logging

By default, e7 Point-of-Sale:

• Saves log files in install_path\etc\e7Log_node_name.log.

• Appends new messages to a log file until reaching the default maximum file size of 64kb, and then begins another log file with the same e7Log_node_name name.

• Stores up to 16 log files, after which it deletes the oldest log file when beginning a new file.

You can make the following changes in install_path\cfg\e7config.txt to configure e7 logging:

• Export Location: set <add key=”LogRootDir” value=”target_folder_path” />

  For example, value=”C:\Users\Public\Micros\e7\etc\e7logs”

• Minimum Free Space Required: set <add key=”DiskThreshold” value=”size_in_bytes” />

  For example, value=”1024” to require 1 kilobyte of free space before logging can begin.

• Maximum Space Allocated: set <add key=”TotalLogSize” value=”size_in_bytes” />

  For example, value=”1048576” to allocate a maximum of 1 megabyte of space to log files. Once the log files reach this threshold, e7 deletes the oldest file to continue logging.

• Maximum Size for Each Log: set <add key=”MaxLogFileSize” value=”size_in_bytes” />

  For example, value=”10240” to store messages in each file until it reaches a size of 10 kilobytes. Once the log file reaches this size, e7 begins logging in a new file.

Log Verbosity

The Security Module lets employees with the correct privileges to configure the amount of detail displayed in the log files.

1. Log in to e7 using the appropriate credentials, and then click on the Security Module touchscreen key.

   Security Module contains more information about access and touchscreen key for the Security Module.

2. On the e7 Security window, click Log Verbosity.

3. For each module, select the Modules and Verbosity, and then click Save.

Viewing Logs

The Security Module lets employees with the correct privileges access a consolidated view of log files by timestamp.

1. Log in to e7 using the appropriate credentials, and then click on the Security Module touchscreen key.

   Security Module contains more information about access and touchscreen key for the Security Module.

2. On the e7 Security window, click Log Viewer. This shows a window with all log files except for Transaction Interface (TIF) logs and configuration logs.

3. To view TIF or configuration logs, select TIF Logs or Config Logs. By default, both options are deselected.

4. To refresh the logs, click Refresh. The log viewer does not automatically refresh..

5. To export the logs in a .zip archive, click Export Logs, navigate to the export location, and then click Save.