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Siebel Hospitality Guide > Setting Up Inventory Controls > Defining Function Space and Suite Inventory ControlsAn administrator can create inventory controls for specific spaces, categories, and suites. This task is a step in Process of Setting Up Inventory Controls. Authorization, Overbook, and Option Level Inventory ControlsAuthorization level inventory controls are specified to limit the number of reserved, concurrent bookings that can be made for a category or suite. These inventory controls must be created for each category. They can only be created for a category or suite. The value entered for the authorization level can be less, equal, or more than the capacity. When this limit is reached, the inventory status remains Unreserved unless overbook and option level inventory controls are defined for the function space. Overbook and option level inventory controls can be specified to limit the number of overbookings and options that can be made for a function space. These inventory controls are used to determine the number of overbooked or optioned bookings that the function spaces can support. NOTE: You must create separate authorization, option, and overbook level inventory controls for each function space. Inventory controls do not apply across an entire property. For example, the function space category titled Small has Salon A, B, C, and D as components. This category can be reserved four times, and this value is automatically entered into the Capacity field in the Inventory Control list. If you specify an authorization level of 5, this function space can be reserved up to a maximum of five times even though it has capacity for four. After reaching this limit, you can either option or overbook the function space, provided you have already defined these types of inventory controls. If you specify an option level of 2 and an overbook level of 1 for the function space, you can option it twice and overbook it once. If you try to option or overbook the space beyond these limits, the inventory status will remain Unreserved. Defining Function Space Inventory ControlsThis procedure assumes that the administrator has already created the appropriate function spaces for the property. For more information, see Setting Up Function Space Categories for a Property. To define function space inventory controls
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