About Payment Holds

Negative Progress Claim Hold

An automatic hold created if a Subcontractor submits a negative value progress claim.

Overbilled Contract Tracking Hold

An automatic hold created if a Subcontractor's claimed amount is greater than the current contract value, based on the Payment Hold settings selected on the Project Settings screen.

Stored Materials Tracking Hold

An automatic hold created if an invoice includes stored materials based on the Payment Hold settings selected on the Project Settings screen.

Head Contractor Split Payment Tracking Hold

An automatic hold created when a split payment is made based on Payment Hold settings selected on the Project Settings screen; it is enforced until the Head Contractor releases the hold.

Subcontractor Split Payment Confirmation Hold

An automatic hold created when a split payment is made; it is enforced until a Subcontractor approves a split payment.

Note: Payment remains on hold until the Head Contractor releases the Head Contractor Split Payment Tracking Hold if the project includes the Track Split Payments setting.

Discount Outside of Terms Hold

An automatic hold created when discount terms are made; it is enforced until a Subcontractor approves a discount.

Statutory Declaration Tracking Hold

An automatic hold enforced when you approve a Subcontractor's billing documents, but those documents are missing a signed statutory declaration. Statutory declaration holds are dependent upon the statutory declaration signature release timing option you selected as a part of your project settings.

The application will also place a payment hold on a Subcontractor's payment if the Head Contractor rejects their signed statutory declaration. Statutory declaration payment holds for a Prime Subcontractor are removed automatically when they sign and submit the missing statutory declaration.

Statutory declaration holds display on the Manage Period Payments, Manage Statutory Declarations, Manage Statutory Declarations by Period, Edit Payment Status, Home, and Period Home pages.

Note: You cannot manually remove a statutory declaration payment hold from a Prime Subcontractor. The application will remove the hold only after the Prime Subcontractor submits a signed statutory declaration.

When a Prime Subcontractor's Sub-Tiers are missing a statutory declaration, you can use the Apply Holds button on the Manage Statutory Declarations page to place a payment hold against the Prime Subcontractor.

Sub-Tier Unconditional Statutory Declaration Hold

An automatic hold enforced when a Sub-Tier's unconditional statutory declaration has been requested on the Manage Statutory Declarations screen and is out of compliance.

Sub-Tier Conditional Statutory Declaration Hold

An automatic hold enforced when a Sub-Tier's conditional statutory declaration has been requested on the Manage Statutory Declarations screen and is out of compliance.

Document Compliance Hold

An automatic hold based on enforcement selections made when compliance requirements are set up
See Setup Document Requirements.

Pending Export Hold

An automatic hold placed on progress claims for which TPM has not received an export receipt from the Head Contractor's ERP. The hold is automatically released when TPM receives the export receipt. Head Contractors can use the Edit Payment Status page to manually release the hold. This hold is applied only if the Track Failed Progress Claims Exports setting is enabled on the Project Settings page.

If the "Track Pending Progress Claim Export" holds releasable by Enterprise Administrators only setting is enabled, only users who are Enterprise Administrators and Project Managers on the project can remove the Progress Claim export receipt hold. All other users will be unable to select the Release Hold button on the Edit Payment Status page.

Variation Compliance Hold

An automatic hold enforced based on Hold settings selected on the Project Settings screen.

Manual Hold Payment

A hold created by a user with the Manage Projects permissions:

Current Period Billing Documents - Offline Witness Hold

Only available when you enable the bypass electronic witness workflow. An automatic hold enforced based on whether or not a Subcontractor has uploaded and approved witnessed documents. Documents include sworn statements and progress claims. If one or more of these documents is out of compliance, the hold will remain.

Prior Period Statutory Declarations - Offline Witness Hold

Only available when you enable the bypass electronic witness workflow. An automatic hold enforced based on whether or not a Subcontractor has uploaded and had statutory declaration from the prior period approved.

Automatic Payment Holds