Contract Status for Owners
The Contract Status page shows the details of a single contract. Contract Status pages are also displayed for both Head Contractors and Subcontractors.
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Select the Printer icon in the upper right-hand side of the page to download the Contract Status page in PDF format.
Summary Section
The summary section shows contract details.
Expanded View
Choose this option to display additional details on the period.
Organisation
Displays the Head Contractor or Subcontractor's name and acts as an organisation lookup. To look up an organisation, enter its name to look up contracts with that organisation. You can also use this field to select another Head Contractor or Subcontractor. When entering an organisation's name, the auto-complete will list matching on-system organisations. Selecting an organisation will populate the project drop-down.
Project
This drop-down field displays the project name. You can use this field to select another contract with this organisation.
Period Context
Below the project, a message displays the period context.
Location
The location and phone number of the organisation.
Contract
The contract number and description of the contract.
Vendor ID
A number assigned in an accounting package to identify the organisation.
Contract Comment
An optional comment included as a message on the contract. This is a view only field, you can edit this comment on either the Contract Maintenance, Edit Payment Status, or Owner Funding Entry page.
Discount Terms
Cash discount settings include the discount rate (%), number of days the contract must meet to trigger the discount, and the trigger date.
Summary Amounts
Contract Amount
Original: The amount of the original contract.
Varitations: Variations that alter contract amount.
Adjusted: The contract amount including variation adjustments.
Approved Progress Claims
Gross: The total amount for approved progress claims.
Retention Held: The amount held from the approved progress claims.
Net: The amount for approved progress claims after the retention is held.
Payments
Latest Date: Last date the Subcontractor was paid.
Current Payable: The amount currently due to the Subcontractor.
Total Payments: The total amount paid to the Subcontractor, including current payments.
Items not Exported
Approved Progress Claims: Total value of progress claims.
Payments: Total amount paid.
Pending and Paid Periods
Period
Pending Period: Lists the pending period. Choose the period number to see the Period Home page.
Paid Period: Lists the most recent period.
Period To Date
The end date for the period.
Method
The payment method (EFT, Manual Cheque, etc.).
% Complete
Displays the % complete against the selected draw.
Gross Pr. Claim
The total amount the organisation billed.
Retention
Retention held against the claim.
Net Pr. Claim
The total claim minus the retention.
Tax
Tax applied to the progress claim.
Payment
Pending Pmt: Amount of payment pending.
Payments: Entire payment for the paid period.
Total Pending: Amount of payment pending.
Payment Due Date: Amount of payment already made for the period.
The Payment Due Date field will remain empty unless a project and contract has a payment due date set up.
See Calculating Payment Due Dates.
Date Paid
Date payment was sent to the Subcontractor.
Paid To Date
Amount of payment already made for the period.
Status
Payment status.
Comments
Any comments included in the payment.
Documents
Documents included in the period are listed:
Progress Claim
Payment Schedule
Statutory Declaration
View Uploaded Files
Expanded View
If the Expanded View option is selected, the Period section will include:
Claim Date
The date the progress claim was submitted.
Pr. Claim Number
The reference number for the progress claim.
Cheque
The cheque number (for manual payments).
Date Paid
The date the Subcontractor was paid.
Pr. Claim Export
Date the approved claim was exported to the accounting system.
Payment Export
Date the payment was exported to the accounting system.
Variations Table
Approved Variations
Variations
Reference number for the variation.
Date Entered
Date the variation was added to the project.
Var Date
Date for accounting purposes.
Period
Period the variation affects.
Title
Name of the variation.
Description
Variation description.
Amount
Amount the contract is adjusted by.
Total Vars to Date
The amount of all approved variations to date.
Adj. Contract
The Contract total including variations
Requested Variations
The Requested Variations section will only be displayed if there are unapproved variations on projects using the Variation Register.
Requested Variations
Reference number for the variation.
Submitted Date
Date the Subcontractor submitted the variation request.
Period
The claims period in which the subcontractor submitted the request.
Title
Name of the variation.
Description
Variation description.
Submitted Amount
Value of the variation as requested by the Subcontractor.
Submitted to Date
The total value of submitted variations.
Billed to Date
Total value of claims against submitted variations.
Actions and Contacts
Pending Actions
Pending Actions
Date the action was generated.
Description
Action required to be completed.
Organisation
Which organisation (usually the Head Contractor or the Subcontractor) is required to complete the action.
User Role(s)
Which users are able to complete the action.
Contacts
Contacts
User's name.
Title
User's company title.
Roles
User's role on the system.
User's email address for the system.
Phone/Fax/Mobile
User's contact numbers.
Last Published Wednesday, July 10, 2024