On-System Supplier Period Management
As a Prime Subcontractor, set up Sub-Tier Subcontractors and Suppliers directly the TPM application to eliminate the need for joint cheques. Sub-Tiers submit Payment Applications and VAT Invoices. In return, they receive direct, BACS payments from the Main Contractor or Owner.
Period Process Steps
- The Main Contractor (MC) initiates the period and invites all billing participants. Billing participants are those who have confirmed they are participating in the project.
- Subcontractors included in the period receive email notification.
- Sub-Tier Subcontractors and Suppliers submit signed Payment Applications, signed VAT Invoices, and appropriate legal documents.
Tip
When the Main Contractor opens a period, you can add a Sub-Tier Subcontractor or Supplier. Select Manage Period Participants for Main Contractors from the Period Home page.
- Manage Payment Applications: Review and approve or reject Sub-Tier Subcontractor and Supplier Payment Applications.
- Attachments: Upload additional documents to the pay application (for example: certified payroll, photos of material stored).
- Users can mark an attachment Classified in order to limit which Subcontractor roles can view it.
- All users can see uploaded files.
- My Payment Application (Recording Progress Billing for Subcontractors, My Payment Application Submission for Subcontractors): Enter your Payment Application.
Note: If your on-system Sub-Tiers are billing, you must approve their Payment Applications before you submit your Payment Application to the Main Contractor.
Optional Steps
- Review Payment Application Control Log: See the timeline of Payment Application submissions and approvals for a Sub-Tier's Payment Application.
- Print Period Documents: Export Subcontractor Payment Applications.
- Set Up Document Requirements: Track legal documents your Sub-Tiers must submit once, periodically, or when they fulfill a specific condition.
Last Published Wednesday, July 10, 2024