Disbursing Project Funds

To disburse project funds:

  1. Navigate to the Manage Period Payments Page
  2. From the Manage Period Payments page, review the comments and instructions in the Disbursement Comment box column.
  3. Confirm that the Subcontractors you wish to pay have amounts listed in the Available to Pay column.

    Note: If a payment is on hold, the amount will display in the On Hold column. Held payments cannot be disbursed.

  4. Optional. Use the Edit link in the Edit column to alter a payment.

    See Edit Payment Status for details on placing and releasing holds.

  5. Mark the tickbox in the Select for Payment column. If your organisation has selected the Manual Cheque Payment Setting, you can select the cheques you want to disburse.
  6. Optional. Enter a text into the Disbursement Comment field. Disbursement comments address a specific payment and display on both the Authorise Payments page and the Manage Period Payments page.

    See Authorise Payments.

    Note: This comment is not included in the disbursement email sent to the Disburser.

  7. Optional. Enter a disbursement notification.

    See Sending a Disbursement Notification for the steps to send a notification.

  8. Enter your PIN number and choose the Disburse Selected button.

    Unable to select the Disburse Selected button to disburse funds?

    If you recently updated your banking information on TPM, you need to wait for the system to validate your banking details before you can disburse funds. This is temporary and once the validation process completes, you can return to this page and continue with disbursement.

    A Status page indicates the payments are queued for processing.

    Caution: If you enter the wrong PIN, an Incorrect PIN error message will display.

    If you enter the incorrect PIN a fifth time, you must reset your PIN.

    Choose Reset PIN, and the system will send an email with a link to the Reset e-Sign PIN screen.
    See Reset e-Sign PIN for Main Contractors.

Tip

Limit disbursement comments to 238 characters. Any comment longer than 238 characters may cause errors when generating reports.